Office Assistant
| Posting date: | 11 May 2024 |
|---|---|
| Salary: | £27,000 to £30,000 per year |
| Hours: | Full time |
| Closing date: | 09 June 2024 |
| Location: | Bournemouth, South West, BH7 6DS |
| Company: | Mploy Staffing Solutions |
| Job type: | Permanent |
| Job reference: | 52926228 |
Summary
Our client based in Bournemouth due to expansion is seeking an Office Assistant / Administrator to join their team. This is a family business that is growing strength to strength with very exciting upcoming projects. The candidate will ideally have previous experience working for a development company but will consider applicants with previous office/administration experience from different sectors.
Job Description:
We are seeking a highly organized and efficient Office Assistant / Administrator to join our team. The successful candidate will provide support to our staff, assist with daily office needs, and manage our company’s general administrative activities.
- Experience in Property Construction or Development Company is a distinct advantage
- Assist in the coordination and management of construction or development projects, including liaising with contractors, architects, and stakeholders.
- Knowledge of office management systems and procedures
- Oversee and manage daily operations within the office environment, ensuring all administrative procedures are followed for efficient business operations.
- Implement new office management technologies and software to improve workflow and efficiency within the team.
- Proficiency in MS Office
- Create and manage spreadsheets, documents, and presentations using Microsoft Office Suite to support business needs and project requirements.
- Assist in the preparation of regularly scheduled reports by collecting, analysing, and summarizing information.
- Knowledge of basic bookkeeping
- Assist with the preparation of budget reports, monitoring expenditures, and reconciling financial statements.
- Process invoices and follow up on payments, ensuring that financial records are accurate and up to date.
- Knowledge of an accounting software Xero or Sage is a plus
- Attention to detail and problem-solving skills
- Identify discrepancies in reports and financial documents, initiating corrective actions to resolve issues promptly.
- Troubleshoot and resolve administrative problems, providing practical solutions that minimize impact on project timelines.
- Excellent written and verbal communication skills
- Draft and edit correspondence, reports, and presentations, ensuring clarity, precision, and professionalism in all communications.
- Serve as a point of contact for internal and external stakeholders, effectively communicating project statuses and addressing inquiries.
- Social media marketing skills are desirable, including content creation and analytics and Basic knowledge of graphic design software would be beneficial
In return the company is offering a competitive salary and benefits package (which would be discussed at interview stage)
Job Description:
We are seeking a highly organized and efficient Office Assistant / Administrator to join our team. The successful candidate will provide support to our staff, assist with daily office needs, and manage our company’s general administrative activities.
- Experience in Property Construction or Development Company is a distinct advantage
- Assist in the coordination and management of construction or development projects, including liaising with contractors, architects, and stakeholders.
- Knowledge of office management systems and procedures
- Oversee and manage daily operations within the office environment, ensuring all administrative procedures are followed for efficient business operations.
- Implement new office management technologies and software to improve workflow and efficiency within the team.
- Proficiency in MS Office
- Create and manage spreadsheets, documents, and presentations using Microsoft Office Suite to support business needs and project requirements.
- Assist in the preparation of regularly scheduled reports by collecting, analysing, and summarizing information.
- Knowledge of basic bookkeeping
- Assist with the preparation of budget reports, monitoring expenditures, and reconciling financial statements.
- Process invoices and follow up on payments, ensuring that financial records are accurate and up to date.
- Knowledge of an accounting software Xero or Sage is a plus
- Attention to detail and problem-solving skills
- Identify discrepancies in reports and financial documents, initiating corrective actions to resolve issues promptly.
- Troubleshoot and resolve administrative problems, providing practical solutions that minimize impact on project timelines.
- Excellent written and verbal communication skills
- Draft and edit correspondence, reports, and presentations, ensuring clarity, precision, and professionalism in all communications.
- Serve as a point of contact for internal and external stakeholders, effectively communicating project statuses and addressing inquiries.
- Social media marketing skills are desirable, including content creation and analytics and Basic knowledge of graphic design software would be beneficial
In return the company is offering a competitive salary and benefits package (which would be discussed at interview stage)