Administration Officer
| Posting date: | 25 April 2024 |
|---|---|
| Salary: | £26,392 to £26,994 per year |
| Additional salary information: | £26392 - £26994 a year |
| Hours: | Full time |
| Closing date: | 08 May 2024 |
| Location: | London, NW9 5EQ |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | K9919-24-0294 |
Summary
Key accountabilities Financial and Resource management Assist with the procurement of goods and services in-line with UKHSA policies and procedures, including overseeing ordering of stationery and general equipment supplies for the office and ensuring appropriate levels of stock are maintained. Meetings and Events Arrange, attend and provide secretariat support to teams and other internal and external meetings and/or networks as required. This will include booking venues; organising hospitality; preparing and producing paperwork, i.e. Agendas, action logs, collating and distributing all necessary information and documentation electronically and taking Minutes or Action Notes as required. Ensuring all Minutes or Action Notes are issued in a timely manner and agreed Actions are appropriately recorded. Assist with organising external and/or internal conferences, away days and training days, including registration and preparing resources. Information Governance and Information Management Operate and update a range of databases and computerised case management / surveillance systems. Input data and information accurately and completely, using the correct formats consistently with legislation, policies and procedures. Adhere to clinical governance and security of information arrangements at all times. Assist in the effective use and maintenance of the office environment and systems and support the introduction of, and working with, systems to manage these effectively; this will include organising and maintaining comprehensive electronic filing systems and using digital tools, for example JIRA. The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Selection process details STAGE 1 - APPLICATION & SIFT: You will be required to complete an application form. This will be assessed in line with the full list of essential criteria as detailed in the attached job description please do provide evidence of how you meet this. Your Statement of Suitability of no more than 1000 words should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section). You will also be asked to provide information within the Employer/ Activity history section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history. If you are successful at this stage, you will progress to an interview. STAGE 2 INTERVIEW This stage will involve an interview in person at Colindale. As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification. Candidates will also be asked to participate in a session where they will be required to complete an assessment using MS packages. Full details will be provided prior to the interview. During the interview we will assess your Qualifications; Knowledge and Experience; Skills/Capabilities/Behaviours and Equality and Diversity as outlined in the person specification in the job description. For further information on the selection process, please refer to the attached Candidate Pack. Expected Timeline: Advert close: 23:55hrs on 8th May 2024 unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Interviews: TBC Please note these dates could be subject to change.