Imaging Patient Administrator | Chelsea and Westminster Hospital NHS Foundation Trust
| Posting date: | 24 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £27,948 - £29,468 per annum incl HCAS |
| Hours: | Full time |
| Closing date: | 24 May 2024 |
| Location: | London, SW10 9NH |
| Company: | Chelsea and Westminster Hospital NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6158467/289-CSS-1457 |
Summary
We are searching for high performing and enthusiastic individual to fill a Patient Administrator vacancy at Chelsea and Westminster Hospital working within the Imaging Department Admin team . If you thrive on a challenge and enjoy working in a very busy and demanding environment this could be your opportunity to make a real difference to the service that we provide to our local community, always keeping the patient at the centre of everything that we do.
The post holder will provide a comprehensive patient focused administrative service, on a day-to-day basis to a multi-disciplinary team. The successful candidate must be able to work both autonomously and as a member of the team and be able to undertake a wide range of administrative duties. As a team player they will need to be able to demonstrate excellent listening and communication skills, be organised, adaptable and flexible.
If this sounds like something you could be interested in, then please do apply.
Please note previous applicants should not re-apply.
The post holder will be required to work in one of the following areas as indicated in the Job Advert providing cross cover where necessary:
• A&E Imaging Reception
• Main Imaging reception areas
• Imaging Call Centre
• Imaging Secretaries Office
• Clinical offices
Chelsea and Westminster Hospital NHS Foundation Trust is proud to be one of the top performing and safest trusts in England. We have two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital, plus our award-winning clinics across North West London and beyond.
Role & Responsibilities
• Support the delivery of a high quality healthcare service ensuring that all patients receive a high standard of service delivery
• Handle queries from patients/relatives confidentially and sensitively; refer clinical-related queries to appropriate staff
• Interact with patients and relatives in distress in a sensitive and empathetic manner
• Take and relay as appropriate, telephone enquiries and messages , using initiative and prioritising skills when disseminating information
• Ensure all activity is cashed up in a timely manner using Trust’s RIS/appropriate IT system including DNAs and discharges.
• Update patient details on Cerner/RIS as appropriate, checking all demographic details on arrival or departure
• Ensure all procedures are followed re data capture for service specific outcomes.
• Ensure all paperwork is filed appropriately
• Arrange interpreter and transport services where indicated
• Adhere to trust-wide standard operating procedures and policies developed for clinical administrative processes and participate in their development
• Provide an excellent standard of service to patients at all times
• Ensure the availability of all necessary documents (including forms, patient information leaflets and questionnaires) labels, continuation sheets
• Ensure telephone answer machine is available for out of hour’s queries; respond to patient/subject queries the next working day.
• Photocopying, filing and other general office duties
• Liaise with consultants and other admin staff regarding patient appointments, referral letters.
• Contact other departments and teams as necessary relating to the patient care pathway and service delivery
• Support the Team Leader and practitioners with the smooth running of the imaging service
• Liaise with other hospitals and GPs regarding patient care pathways
• Ensure that patients imaging is booked in accordance with booking rules outlined in the Trusts Access Policy, in order that patient pathway targets are achieved
• Continuously up-date the schedules as lists are amended and extra lists are put on.
• Escalate any capacity issues via the local escalation process
• Liaise with patients/carers to arrange imaging appointments for patients
• To provide patient information to GP practices, also to liaise with GPs regarding results, special needs and concerns.
Communication
• Ensure all communication, which may be complex, contentious or sensitive, is undertaken in a responsive and inclusive manner, focusing on improvement and ways to move forward.
• Ensure all communication is presented appropriately to the different recipients, according to levels of understanding, type of communication being imparted and possible barriers such as language, culture, understanding or physical or mental health conditions.
This advert closes on Wednesday 8 May 2024