Deputy Head of Financial Systems | Barts Health NHS Trust
| Posting date: | 17 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £66,718 - £76,271 per annum inc |
| Hours: | Full time |
| Closing date: | 17 May 2024 |
| Location: | London, E14 5HJ |
| Company: | Barts Health NHS Trust |
| Job type: | Permanent |
| Job reference: | 6237363/259-6237363GSS |
Summary
Barts Health and BHRUT NHS organisations based in East London have formed a consortium, with Barts Health as the hosting body; this was formed based on implementing the full range of Oracle Financial ledger software and other compatible software. The primary purpose of the role is to assist the Systems Manager to ensure the integrity of systems and the data for all trusts, and that all processes follow best practice ensuring that the trusts are keeping up to date with the latest systems versions.
Primary point of contact with oracle financial users to record, resolve and escalate issues (financial, functional & technical) within Oracle Core Financials, V1 Scanning & Qlik Sense whilst at the same time adhering to agreed service level agreements in an efficient and effective manner.
Communicate with the users within the consortium and external partners such as, Version 1, V1, Qlik, NHS Logistics, GHX, Assima & Alemba.
The main duties are to Lead and Deputize in the management and operations of the Oracle Financials and Procurement System, Reporting Tools, Document Management Software and Support Desk, ensuring that procedures, processes, and service level agreements are adhered to, and the system operates at optimal performance.
The efficient management of Support issues
The Maintenance of system controls with the consortiums agreed change process.
Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers.The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which ourWeCarevalues and behaviours are visible to all and guide us in how we work together.
We strive to live by ourWeCarevalues and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
We particularly welcome applications from Black, Asian and minority ethnic candidates as they are underrepresented within Barts Health at this band.
The main duties are to ensure that systems are running and functioning as expected for the finance and Procurement teams for Barts Health and BHRUT Trusts
• Extensive knowledge of the Oracle Ebusiness Suite version 12.2.9 + and System Administration functions.
• Knowledge of Qlik Sense reporting tool & BI Reporting.
• XML Document Management Create and Amend outputs (AR Invoices, Statements, Dunning Letters, AP Remittances & Purchase Orders & Cheques
• Monitor and solve any issues with transmission of output Documents (Email and XML)
• V1 Archiving of AP & AR invoices, Customer / Supplier Details and Journal Backing documentation.
• Maintain and support the V1 OCR Scanning Software for loading documents into the Oracle system.
• Knowledge of Alemba helpdesk software and suggestions on improving the quality of responses and solutions to raised tickets.
• Provide online training via Assima, helping to develop and enhance the training lessons that we provide to our Finance Users and Budget Holders
• Communicating with users regarding issue tickets, system changes & downtime.
• Continually working towards service improvements and efficiencies.
• Maintaining oracle multi-org chart of accounts in accordance with the agreed Trusts SLA’s and guidelines.
• Resolution of Level 2/3 Oracle issue tickets as per SLA.
• Assist the systems Manager in developing and maintaining System Administration procedures and protocols.
• Full life cycle management of allocated Oracle projects.
• Problem solving and solution provider within areas of expertise.
• Attendance and guidance in oracle financial modular subgroups.
• Attendance of oracle management group boards as and when required.
• Develop and write reports for the consortium using (BI Reports, XML Publisher, Qlik Sense etc)
• Offsite support for the solving of oracle user issues.
• Mentor the Support Analysts through issues and resolutions of level 2/3 issues – including knowledge transfer.
• Train level 1 analysts on report writing.
• Line Manage the Oracle Business Analyst
• Deputize the Systems Manager in the Disaster Recovery processes for all Financial Systems
• Maintain existing interfaces and develop new interfaces for Pharmacy, Stores, Payroll, and inventory systems.
• Add DFF’s to enable the Trusts to be able to hold extra information for reporting purposes.
• Train level 1 analyst’s in using API’s (Application Program Interface)
• Train level 1 analysts in the maintenance and development of interfaces
• Keep up to date with the specialist knowledge of all Oracle modules for current and future developments within the Oracle Software suite.
• Keep up to date with new and future development tools that can be used with Oracle. (Qlik Sense, V1).
• Deputize with the Internal / External Audits and deal with any findings.
• Deputise when the Systems Manager is unavailable.
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
This advert closes on Wednesday 1 May 2024