Office Administrator
| Posting date: | 10 April 2024 |
|---|---|
| Salary: | £22,000 per year |
| Hours: | Full time |
| Closing date: | 10 May 2024 |
| Location: | Abingdon, Oxfordshire |
| Company: | City and County Graphics Ltd |
| Job type: | Permanent |
| Job reference: | Job Ref OA |
Summary
At City & County Graphics, we specialize in creating high-quality, innovative signage solutions that help businesses stand out. We are looking for a dynamic Office Administrator to join our team.
This role requires a detail-oriented individual who can manage multiple tasks simultaneously and work collaboratively with various departments to ensure project success.
The right candidate will have a proactive "can-do" attitude with a willingness to learn and adapt, they will possess strong communication skills, have the ability to work both independently and as part of a team and be detail-oriented with a focus on achieving results. Accuracy is the key to success in this role as is a determination to extract all of the information required from a variety of sources. Flexibility, the ability to work under pressure and openness to hours worked are also valuable requisites.
Key Responsibilities & Accountabilities
Provide administration support to the Installation Manager and Project Managers, including printing off worksheets and creating install packs, liaising with the fitters and production team to keep them informed of works for the next day.
Ensuring that all Install Packs include all relevant structural reports, any temporary works permits, current proof, works orders, site maps and specific RAMS.
Ensuring that each fitting crew has access to the relevant information and instructions required to successfully undertake every installation with maximum efficiency and cost effectiveness, including but not limited to site contact details, full address and specific location and install details.
To assist the Installation Manager and Project Managers with organising the daily logistics of fitting crews aligned with project priorities and support Project Managers with the logistics of getting materials to site by inhouse delivery drivers.
To liaise and collaborate with the Installation Manager & Fitters to collate accurate monthly figures on install productivity and profit margins, tracking any remedial works or deviations from estimated hours.
To liaise and collaborate with all departments within City & County Graphics Ltd when investigating any issues reported at installation and to support any necessary changes where appropriate to ensure that repeat issues do not occur.
Assisting with specialist projects/tasks requested by Management team/Project Manager and answering the telephones.
Essential
Good Communication skills (written and oral)
Great planning and organisational skills
Working in a Fast-paced environment
Team Player
This role requires a detail-oriented individual who can manage multiple tasks simultaneously and work collaboratively with various departments to ensure project success.
The right candidate will have a proactive "can-do" attitude with a willingness to learn and adapt, they will possess strong communication skills, have the ability to work both independently and as part of a team and be detail-oriented with a focus on achieving results. Accuracy is the key to success in this role as is a determination to extract all of the information required from a variety of sources. Flexibility, the ability to work under pressure and openness to hours worked are also valuable requisites.
Key Responsibilities & Accountabilities
Provide administration support to the Installation Manager and Project Managers, including printing off worksheets and creating install packs, liaising with the fitters and production team to keep them informed of works for the next day.
Ensuring that all Install Packs include all relevant structural reports, any temporary works permits, current proof, works orders, site maps and specific RAMS.
Ensuring that each fitting crew has access to the relevant information and instructions required to successfully undertake every installation with maximum efficiency and cost effectiveness, including but not limited to site contact details, full address and specific location and install details.
To assist the Installation Manager and Project Managers with organising the daily logistics of fitting crews aligned with project priorities and support Project Managers with the logistics of getting materials to site by inhouse delivery drivers.
To liaise and collaborate with the Installation Manager & Fitters to collate accurate monthly figures on install productivity and profit margins, tracking any remedial works or deviations from estimated hours.
To liaise and collaborate with all departments within City & County Graphics Ltd when investigating any issues reported at installation and to support any necessary changes where appropriate to ensure that repeat issues do not occur.
Assisting with specialist projects/tasks requested by Management team/Project Manager and answering the telephones.
Essential
Good Communication skills (written and oral)
Great planning and organisational skills
Working in a Fast-paced environment
Team Player