HR & Payroll Administrator
| Posting date: | 10 April 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 10 May 2024 |
| Location: | Norwich, Norfolk |
| Company: | P+S Personnel Services Ltd |
| Job type: | Permanent |
| Job reference: | PS3775LB |
Summary
P+S Personnel are pleased to be working on behalf of our client, who is currently seeking a HR & Payroll Administrator person to join their team based in Norwich on a full time, permanent basis.
To primarily provide professional, confidential, and efficient HR administrative and coordination support to the HR Manager and the wider business. Frontline employee and line manager contact with included involvement in HR related projects.
Main Responsibilities:
Recruitment
• To support the business in a timely manner with recruitment needs (360 process), job description and advert creation, obtaining recruitment approval, sourcing appropriate candidates, right to work checks, through to offer, onboarding and probationary review coordination.
Payroll
• Collation of payroll data for outsourced payroll provider to ensure an accurate monthly payroll on time in full.
• Ensuring accuracy of placement within the time and attendance data
• Completing audit/approval checks in line with company procedures
Reporting
• Preparing reporting requirements as necessary, i.e., end of month stats, dashboard data, sickness reporting & other ad hoc requirements for task/activity/project completion
Documentation & System Maintenance
• Preparation of all HR related administration and coordination for employees, e.g., recruitment, probationary review, contractual changes, maternity/paternity (& other leave types), ad hoc letters, termination paperwork, notices and announcements
• Maintenance of accurate employee files & filing system (paper & electronic versions)
• Responsible for GDPR compliance of HR records held in line with legislation and local policy.
• Maintenance of accurate HRIS records
Training
• Research ad hoc training provider requests as required.
• Coordination/tracking of training documentation
• Arranging Training
Absence Management + Occ Health
• Sickness Absence reporting
• Collating return to works from line managers for sickness absences.
• Ensuring compliance with policy and trigger points
• Supporting managers through procedures
• Occupational health coordination
Adhoc / Other
• Compliance with procurement policy/process for raising purchase orders of HR related spends.
• Project involvement / support alongside HRM
• Supporting employees and business managers with all HR related queries and correspondence
• All other tasks commensurate with the grade and skills, as may be requested by the HR Manager or Country HR Manager, for which suitable training will be provided.
Education & Experience:
• Excellent IT skills – Microsoft Office (Word / Excel / Powerpoint etc) – Essential
• Excel – (advanced) VLOOKUP – Essential
• HRIS System Experience (e.g SAP/Success Factors/ADP) – Desirable
• CIPD – Desirable
• Generalist HR Admin/coordination – Essential
• Manufacturing Industry Background in HR – Desirable
• Payroll – Desirable
Person Specification:
• A proactive approach with a ‘can do’ attitude.
• Customer Focused with a solution-based approach.
• Excellent communicator
• Self-starter who can work on own initiative but also as part of a team.
• Able to work to tight deadlines.
• Able to develop good relationships.
• Attention to detail and completer/finisher.
• Awareness and adherence to the importance of maintaining confidentiality.
• Willing to undertake further training as deemed appropriate.
If this is a role you are interested in, please apply online ensuring your CV is up to date.
Alternatively, please email your CV directly to jobs@pspersonnelltd.co.uk.
To primarily provide professional, confidential, and efficient HR administrative and coordination support to the HR Manager and the wider business. Frontline employee and line manager contact with included involvement in HR related projects.
Main Responsibilities:
Recruitment
• To support the business in a timely manner with recruitment needs (360 process), job description and advert creation, obtaining recruitment approval, sourcing appropriate candidates, right to work checks, through to offer, onboarding and probationary review coordination.
Payroll
• Collation of payroll data for outsourced payroll provider to ensure an accurate monthly payroll on time in full.
• Ensuring accuracy of placement within the time and attendance data
• Completing audit/approval checks in line with company procedures
Reporting
• Preparing reporting requirements as necessary, i.e., end of month stats, dashboard data, sickness reporting & other ad hoc requirements for task/activity/project completion
Documentation & System Maintenance
• Preparation of all HR related administration and coordination for employees, e.g., recruitment, probationary review, contractual changes, maternity/paternity (& other leave types), ad hoc letters, termination paperwork, notices and announcements
• Maintenance of accurate employee files & filing system (paper & electronic versions)
• Responsible for GDPR compliance of HR records held in line with legislation and local policy.
• Maintenance of accurate HRIS records
Training
• Research ad hoc training provider requests as required.
• Coordination/tracking of training documentation
• Arranging Training
Absence Management + Occ Health
• Sickness Absence reporting
• Collating return to works from line managers for sickness absences.
• Ensuring compliance with policy and trigger points
• Supporting managers through procedures
• Occupational health coordination
Adhoc / Other
• Compliance with procurement policy/process for raising purchase orders of HR related spends.
• Project involvement / support alongside HRM
• Supporting employees and business managers with all HR related queries and correspondence
• All other tasks commensurate with the grade and skills, as may be requested by the HR Manager or Country HR Manager, for which suitable training will be provided.
Education & Experience:
• Excellent IT skills – Microsoft Office (Word / Excel / Powerpoint etc) – Essential
• Excel – (advanced) VLOOKUP – Essential
• HRIS System Experience (e.g SAP/Success Factors/ADP) – Desirable
• CIPD – Desirable
• Generalist HR Admin/coordination – Essential
• Manufacturing Industry Background in HR – Desirable
• Payroll – Desirable
Person Specification:
• A proactive approach with a ‘can do’ attitude.
• Customer Focused with a solution-based approach.
• Excellent communicator
• Self-starter who can work on own initiative but also as part of a team.
• Able to work to tight deadlines.
• Able to develop good relationships.
• Attention to detail and completer/finisher.
• Awareness and adherence to the importance of maintaining confidentiality.
• Willing to undertake further training as deemed appropriate.
If this is a role you are interested in, please apply online ensuring your CV is up to date.
Alternatively, please email your CV directly to jobs@pspersonnelltd.co.uk.