Corporate Governance Manager | Royal Free London Property Services Limited
| Posting date: | 08 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £66,570 - £72,235 per annum, all inclusive |
| Hours: | Full time |
| Closing date: | 08 May 2024 |
| Location: | London, N1 9PF |
| Company: | Royal Free London NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6168255/391-6168255 |
Summary
We are seeking a confident, emotionally intelligent and diligent business governance and compliance manager with excellent organisational and influencing skills with an ability to work quickly and accurately under pressure prepared to proactively challenge and advise the chair, directors and senior officers even in difficult, contentious or challenging circumstances. High professional standards, integrity and communication skills are essential, with the ability to manage very senior key stakeholders, both internally and externally.
The postholder will be responsible for making sure that robust and proportionate corporate governance processes are developed, implemented and adhered to at RFLPS, which support the effective delivery of our services to internal and external partners. The postholder will also provide high-quality client-focused corporate governance advice to RFLPS Boards and/or its Committees.
With appropriate forward thinking, proactivity and independence, the postholder will support the Head of Finance by delivering activities that support the fulfilment of RFLPS statutory duties.
Formed in 2018 RFL Property Services is a 100% wholly owned subsidiary of Royal Free London Group and has embarked on a journey of transformational change in the way estate services are delivered within the NHS and deliver a ground-breaking operating model for services that overcome traditional organisational boundaries and align across the ICS and Provider Alliance for North Central London.
We offer 25 days annual leave, 3% employer pension contribution, hybrid working and lovely office in London.
• Build, develop and evolve RFLPS’s long term, i.e. minimum 3 years corporate governance and risk management strategies and framework to ensure RFLPS meets its statutory and regulatory obligations and delivers its long-term organisation’s vision, goals and strategic plans.
• Develop, implement, and monitor an effective and compliant system of working to ensure robust and high-quality corporate governance and risk management framework which are in line with industry best practice.
• Work with the senior key stakeholders inside and outside RFLPS to create and implement corporate governance framework and best practices for sustainable long-term organisational growth.
• Shape the required future RFLPS corporate governance and risk management framework to ensure senior leadership ownership of the identification, investigation and resolution of emerging issues and breaches, investigate root cause and propose resolutions to minimise any current and future risks to RFLPS.
• Ensure RFLPS’s governance activities remain in line with the current best practice and advice upcoming changes to the Board and its key stakeholders.
• Take full accountability for the development and implementation of RFLPS’s corporate governance policies and procedures to ensure legal and legislative compliance of corporate governance and risk management.
• Take full responsibility for the development and delivery of a high-quality, effective and efficient corporate governance service to RFLPS ensuring that agendas, papers and minutes are prepared in a timely and accurate manner, and that the work of the board, sub-committees to the board and executive meetings support the delivery of RFLPS business priorities.
• Advise and make recommendations in relation to the best business practice, governance, probity and strategic decision-making process to the RFLPS Board, its directors and senior management, exercising good judgement and independent decision making, often working on problems and issues as they arise.
• Draft, commission, review and edit papers and reports, ensure accuracy of reports and action plans are implemented and monitored on a regular basis.
• Develop and lead the monthly oversight of governance and risk management framework for the RFLPS Board and Senior Leadership Team to ensure RFLPS maintain and develop standards of service delivering while adopting an appropriate risk-based approach for controls, checks, and payments are maintained to a good and proper standard.
• Provide considered and reliable advice and support to the RFLPS Board, executive directors and senior managers on governance and risk management matters as required.
• Ensure actions and decisions of board, sub-committees and senior executive meetings are compliant with policies, procedures and legislation.
• Write governance documents, policies, procedures, and reports; updating as required to include output of regular review of governance best practices.
• Work with RFL group IG leads develop and monitor implementation of IG improvement action plans for each relevant standard providing advice and guidance and regular reports to the directors and board; Identify any gaps in meeting the requirements and ensure that potential weaknesses identified and addressed at the earliest opportunity.
• Responsible for overseeing internal operating controls, processes, and practices, recommend changes and enhancements to existing policies and controls to make sure they are current, adequate, functional and utilised in accordance with standards established by the government and the company. Put in place planned independent annual assurance audit plan.
• Lead the management of serious incidents, the sharing of learning from these incidents and ensure that recommendations from serious incidents are integrated into strategies and action plans. This includes reviewing and ensuring that investigations have been appropriately carried out in accordance with agreed guidelines and timeframes and to determine if the investigation is fair and/or in need of future information or interview and provide feedback on key areas for improvement, challenge or future actions.
• Assist the RFLPS Head of Finance with annual reports and end of year accounts sign off process and ensuring due and proper process for annual accounts in accord with good accounting practice, legislative and shareholder requirements.
• Prepare, collect and provide information as requested to internal and external auditors for account production.
• Put in place and maintain an effective system for recording, controlling and responding to all requests for information received by the Trust under the provisions of the Freedom of Information Act 2000. Ensure that all requests for information are registered to the system and managed in a way that enables RFLPS to comply with the requirements of the Act as regards disclosure and response times.
• Ensure the timely drafting, commissioning, reviewing and editing of papers and reports for RFLPS board, customer boards and committees, shareholders and RFLPS executive meetings, briefing and hold to account paper authors and attendees.
• Maintain an up-to-date Register of Interest and contact details for officers.
• Develop and lead on the application of appropriate procedures on management of all internal and external audit processes that ensures compliance and ownership of respective action plans with deadlines and appropriate documentation to evidence that actions have been taken and integrated into the business.
• Manage and deliver internal and external audit engagement processes, agreement of terms of reference, scope setting, coordinate the requests for information, progress against the agreed plan and tracking completion of actions/improvements.
• Investigate and/or support major/serious incidents, provide and report of findings which include an action plan to address the key risks.
• Responsible for ensuring that business critical systems and data base such as Datix are maintained to a high standard and comply with all relevant guidelines and national policies.
• Monitor and flag conflicts of interests; facilitate board and executive recruitment, their induction and training.
• Successfully deliver Annual General Meetings, publication of annual plan, annual report and marshalling statutory company duties.
• Set up systems and processes for preservation of corporate memory.
• Be the first point of contact for providing advice and support to all staff on information governance issues, work with all staff groups to raise awareness of Information Governance throughout RFLPS, by coordinating training and awareness events and ensuring that all staff are aware of their responsibilities and adhere/comply with the relevant policies.
• Conduct annual board performance appraisal, identify learning, implement training and development programmes to upskill the board and monitor change programmes.
• Coordinate necessary regulatory and legal changes to support the sustainable growth of RFLPS.
• Ensure national guidance for relevant reporting timeframes such as serious incident reporting is followed.
• Build strong relationships across RFLPS and RFL Trust to provide the Senior Leadership Team and key stakeholders with oversight and governance to ensure that the appropriate framework and processes in place demonstrate compliance with all relevant legislation and regulations.
• Interpret, analyse and proactively maintain knowledge of up-to-date statutory and regulatory requirement to ensure compliance with governance policies and procedures.
• Lead on the mapping and support the RFLPS Senior Leadership Team on the anticipating of emerging risks, developing solutions to mitigate risks and analysing trends.
• Liaise with external regulatory and inspection bodies, such as the Care Quality Commission as necessary.
This advert closes on Friday 19 Apr 2024