Bid Coordinator
| Posting date: | 19 June 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 19 July 2026 |
| Location: | OX11 0SG |
| Remote working: | On-site only |
| Company: | Explosive Learning Solutions |
| Job type: | Permanent |
| Job reference: |
Summary
Main purpose of the job
The Bid Coordinator is responsible for providing vital support to the Business Development team by identifying new opportunities and ensuring the successful preparation, submission, and delivery of bids, proposals, and tender documents.
The successful candidate will work closely with various departments of the company to lead or support bids from initial qualification, through to feedback and award. This includes ensuring that all bid documentation meets the required quality standards and complies with company policies and procedures. Additionally, the post holder will be responsible for passing successful opportunities to the operations team and filing unsuccessful bids for future research purposes.
Main duties & key responsibilities
As a Bid Support Officer, you will provide solid and consistent support to Business Development and other team members, working with them to ensure the success of ELS.
• Track online opportunities for tenders and proposals from a range of frameworks and sites, and manage the bid qualification (bid go/no-go) process for new opportunities.
• Assist in the preparation of bids and proposals by conducting research, compiling information and data, and coordinating with internal departments.
• Manage the administrative process of bid submissions including formatting, proofreading, and editing proposal documents.
• Writing engaging bid and proposal content that articulates the ELS value proposition to potential and retained clients, when required.
• Monitoring bid deadlines, tracking progress, and managing the submission process to ensure timely and compliant bid submission.
• Creating and maintaining bid project plans and schedules using Monday.com and AccessPlanIt.
• Organise and maintain the SharePoint bid library, ensuring all previous proposal documents and related materials are up to date and readily accessible, as the point of contact for all bid-related queries.
• Maintain accurate records of all bid-related activity and assist in the analysis of bid outcomes and win/loss rates. Record and analyse bid success rates, preparing information on project progress to assist management meetings.
• Continuously monitor and evaluate the company’s proposal process and make recommendations for process improvement.
• Adhere with company compliance in security, health & safety, and environmental procedures.
• Any other duties as required.
Qualifications / experience
Essential
• Educated to GCSE Grade C or equivalent including English and maths
• Ability to undergo and gain a UK Security check
•
Desired
• Project Management Foundation Level qualification (such as PRINCE2, APM PFQ or APMG PPC)
• Shipley qualification
• Ideally Candidates to reside within 10 miles radius
The Bid Coordinator is responsible for providing vital support to the Business Development team by identifying new opportunities and ensuring the successful preparation, submission, and delivery of bids, proposals, and tender documents.
The successful candidate will work closely with various departments of the company to lead or support bids from initial qualification, through to feedback and award. This includes ensuring that all bid documentation meets the required quality standards and complies with company policies and procedures. Additionally, the post holder will be responsible for passing successful opportunities to the operations team and filing unsuccessful bids for future research purposes.
Main duties & key responsibilities
As a Bid Support Officer, you will provide solid and consistent support to Business Development and other team members, working with them to ensure the success of ELS.
• Track online opportunities for tenders and proposals from a range of frameworks and sites, and manage the bid qualification (bid go/no-go) process for new opportunities.
• Assist in the preparation of bids and proposals by conducting research, compiling information and data, and coordinating with internal departments.
• Manage the administrative process of bid submissions including formatting, proofreading, and editing proposal documents.
• Writing engaging bid and proposal content that articulates the ELS value proposition to potential and retained clients, when required.
• Monitoring bid deadlines, tracking progress, and managing the submission process to ensure timely and compliant bid submission.
• Creating and maintaining bid project plans and schedules using Monday.com and AccessPlanIt.
• Organise and maintain the SharePoint bid library, ensuring all previous proposal documents and related materials are up to date and readily accessible, as the point of contact for all bid-related queries.
• Maintain accurate records of all bid-related activity and assist in the analysis of bid outcomes and win/loss rates. Record and analyse bid success rates, preparing information on project progress to assist management meetings.
• Continuously monitor and evaluate the company’s proposal process and make recommendations for process improvement.
• Adhere with company compliance in security, health & safety, and environmental procedures.
• Any other duties as required.
Qualifications / experience
Essential
• Educated to GCSE Grade C or equivalent including English and maths
• Ability to undergo and gain a UK Security check
•
Desired
• Project Management Foundation Level qualification (such as PRINCE2, APM PFQ or APMG PPC)
• Shipley qualification
• Ideally Candidates to reside within 10 miles radius
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.