Sales Ledger Officer
| Posting date: | 05 June 2026 |
|---|---|
| Salary: | £26,093 to £28,031 per year |
| Hours: | Full time |
| Closing date: | 05 July 2026 |
| Location: | TF10 8NB |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Unitemps Harper Adams |
| Job type: | Permanent |
| Job reference: | 1113330 |
Summary
The Finance Department is a small but extremely busy and diverse team delivering an excellent standard of service, the postholder is therefore expected to work under their own initiative and have the ability to prioritise their own work. This is a highly demanding role that requires an excellent standard of communication, professionalism and the ability to respond quickly to a rapidly changing environment and circumstances.
As the role requires the postholder to provide accurate and summarised information to senior managers a good level of Excel skills is essential, as well as the ability to use electronic methods of communication such as Microsoft Teams. The role demands a high level of accuracy and numeracy. The post holder is responsible for the day-to-day management of the commercial sales ledger for the university group, acting as first point of contact for internal and external stakeholders.
Key duties of this role are to maximise the collection of commercial, project, short course, Apprenticeship, Self-funded Students and conference debt due to The University, in accordance with the debt collection policy. In addition, the post holder will be expected to provide regular updates and reports to senior management and to support colleagues with the preparation of statistical data.
Duties and responsibilities
To ensure all commercial and project invoices are raised in accordance with the authoriser’s Instructions and recurring invoices are raised within the correct timescales.
• To manage the efficient and effective collection of debt on behalf of The University Group.
• To liaise with Business Partners and other key stakeholders to ensure debt recovery is managed efficiently to minimise bad debt
• Record payments received via BACS or online systems accurately and promptly.
• Liaise with debtors regularly by telephone and email to maintain communication and ensure bad debt is managed effectively
• To manage the referral of bad debt to debt collection agencies, provide relevant and complete information to assist Senior Management.
• To negotiate in the first instance, payment plans with debtors, prior to referral to senior management.
• Maintain complete and accurate filling, electronically preferably.
• Prepare monthly and annual reconciliations for review by managers and act upon any instruction promptly.
• To support managers at year end and supply timely and accurate information for internal and external audit.
Skills and experience
• Candidates should be educated to a good standard. Or demonstrate knowledge and experience of working in a similar role.
• Experience of working within a busy sales ledger team.
• Confident and diplomatic communicator and ability to manage and engage in difficult conversations.
As the role requires the postholder to provide accurate and summarised information to senior managers a good level of Excel skills is essential, as well as the ability to use electronic methods of communication such as Microsoft Teams. The role demands a high level of accuracy and numeracy. The post holder is responsible for the day-to-day management of the commercial sales ledger for the university group, acting as first point of contact for internal and external stakeholders.
Key duties of this role are to maximise the collection of commercial, project, short course, Apprenticeship, Self-funded Students and conference debt due to The University, in accordance with the debt collection policy. In addition, the post holder will be expected to provide regular updates and reports to senior management and to support colleagues with the preparation of statistical data.
Duties and responsibilities
To ensure all commercial and project invoices are raised in accordance with the authoriser’s Instructions and recurring invoices are raised within the correct timescales.
• To manage the efficient and effective collection of debt on behalf of The University Group.
• To liaise with Business Partners and other key stakeholders to ensure debt recovery is managed efficiently to minimise bad debt
• Record payments received via BACS or online systems accurately and promptly.
• Liaise with debtors regularly by telephone and email to maintain communication and ensure bad debt is managed effectively
• To manage the referral of bad debt to debt collection agencies, provide relevant and complete information to assist Senior Management.
• To negotiate in the first instance, payment plans with debtors, prior to referral to senior management.
• Maintain complete and accurate filling, electronically preferably.
• Prepare monthly and annual reconciliations for review by managers and act upon any instruction promptly.
• To support managers at year end and supply timely and accurate information for internal and external audit.
Skills and experience
• Candidates should be educated to a good standard. Or demonstrate knowledge and experience of working in a similar role.
• Experience of working within a busy sales ledger team.
• Confident and diplomatic communicator and ability to manage and engage in difficult conversations.