Project Coordinator
| Posting date: | 13 May 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 12 June 2026 |
| Location: | 5 New Street Square London EC4A 3BF |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Stewarts |
| Job type: | Permanent |
| Job reference: |
Summary
Job description
Job title: Project Coordinator
Reporting to: Head of Projects
Department: Project Management
Purpose of role: The primary purpose of this role is to provide support to the
Stewarts Projects team and Chief Strategy Officer in the delivery
of strategic programmes and projects for the firm. The Project
Coordinator will maintain a view of all aspects of a project,
ensuring that project documentation is up to date, that projects
stay on track, assist project team members in task completion,
prioritisation and issue management. In addition, the Project
Coordinator will work with Project Managers to track all costs for
projects.
Hours: Permanent, full-time
Reviewed: May 2026
Job responsibilities:
• Provide project support to members of the Projects team/Chief Strategy Officer and
carry out general administrative tasks for the team as and when required.
• Assist with creation of project plans, project proposals, timelines and budget.
• Help maintain the project plan, monitor progress against the plan, coordinate project
activities and resources.
• Maintain risk, issue and action logs for projects.
• Assist with maintaining the project templates and library, ensuring all documents are
filed in the appropriate location.
• Assist with preparation and submission of regular project update reports as required
and act as a point of contact for the project team on project status.
• Arrange and coordinate project team meetings, document actions agreed and ensure
relevant project documents are updated.
• Cover project team meetings when a Project Manager is unavailable.
• Assist with the creation of project communications, presentations, training materials
etc as required.
• Follow the Stewarts project management methodology and standards and promote
the use of these standards throughout the team; assist the team in creation and
update of related documentation.
• Assist with research and analysis functions such as requirements gathering,
specifications and modelling solutions.
• Liaise closely with key stakeholders across the various practice areas, building
effective working relationships.
• Assist with the business case and the end-user requirements for all new systems and
projects.
• Assist with the coordination and (where required) execution of user acceptance testing
and training.
19449747-1
27262255-1
• Document and perform quality assurance/testing tasks when required.
• Carry out all other project and business change/strategy related duties as
assigned by the Chief Strategy Officer.
Qualification & Experience:
• Educated to degree standard.
• Project Management qualification, ideally APM or Prince 2 foundation level.
• Experience of using or supporting popular, market leading legal IT systems.
• Experience with Microsoft Office Suite (Excel, Word, PowerPoint, Visio)
Job skills:
• Verbal and written communication skills.
• Analytical and problem-solving skills.
• Willing to travel for multi-site projects.
• Ability to work well under pressure.
• Must demonstrate patience, tact, empathy and be able to communicate effectively
with all members of the firm.
• Proven ability to manage multiple assignments simultaneously while meeting
deadlines and quality standards.
• Proven ability to work well in individual and group problem solving situations,
effectively using logic and reason.
General skills:
• Well organised, uses initiative, prioritises, shows attention to detail, manages own
workload and meets deadlines.
• Demonstrates excellent communication and interpersonal skills (respectful, positive,
articulate, professional and sympathetic).
• Delivers helpful internal services with a “can do” approach, shows commercial
awareness and represents the department/firm appropriately.
• Shares information and ideas.
• Judgement and decision-making skills; acts within boundaries.
Job title: Project Coordinator
Reporting to: Head of Projects
Department: Project Management
Purpose of role: The primary purpose of this role is to provide support to the
Stewarts Projects team and Chief Strategy Officer in the delivery
of strategic programmes and projects for the firm. The Project
Coordinator will maintain a view of all aspects of a project,
ensuring that project documentation is up to date, that projects
stay on track, assist project team members in task completion,
prioritisation and issue management. In addition, the Project
Coordinator will work with Project Managers to track all costs for
projects.
Hours: Permanent, full-time
Reviewed: May 2026
Job responsibilities:
• Provide project support to members of the Projects team/Chief Strategy Officer and
carry out general administrative tasks for the team as and when required.
• Assist with creation of project plans, project proposals, timelines and budget.
• Help maintain the project plan, monitor progress against the plan, coordinate project
activities and resources.
• Maintain risk, issue and action logs for projects.
• Assist with maintaining the project templates and library, ensuring all documents are
filed in the appropriate location.
• Assist with preparation and submission of regular project update reports as required
and act as a point of contact for the project team on project status.
• Arrange and coordinate project team meetings, document actions agreed and ensure
relevant project documents are updated.
• Cover project team meetings when a Project Manager is unavailable.
• Assist with the creation of project communications, presentations, training materials
etc as required.
• Follow the Stewarts project management methodology and standards and promote
the use of these standards throughout the team; assist the team in creation and
update of related documentation.
• Assist with research and analysis functions such as requirements gathering,
specifications and modelling solutions.
• Liaise closely with key stakeholders across the various practice areas, building
effective working relationships.
• Assist with the business case and the end-user requirements for all new systems and
projects.
• Assist with the coordination and (where required) execution of user acceptance testing
and training.
19449747-1
27262255-1
• Document and perform quality assurance/testing tasks when required.
• Carry out all other project and business change/strategy related duties as
assigned by the Chief Strategy Officer.
Qualification & Experience:
• Educated to degree standard.
• Project Management qualification, ideally APM or Prince 2 foundation level.
• Experience of using or supporting popular, market leading legal IT systems.
• Experience with Microsoft Office Suite (Excel, Word, PowerPoint, Visio)
Job skills:
• Verbal and written communication skills.
• Analytical and problem-solving skills.
• Willing to travel for multi-site projects.
• Ability to work well under pressure.
• Must demonstrate patience, tact, empathy and be able to communicate effectively
with all members of the firm.
• Proven ability to manage multiple assignments simultaneously while meeting
deadlines and quality standards.
• Proven ability to work well in individual and group problem solving situations,
effectively using logic and reason.
General skills:
• Well organised, uses initiative, prioritises, shows attention to detail, manages own
workload and meets deadlines.
• Demonstrates excellent communication and interpersonal skills (respectful, positive,
articulate, professional and sympathetic).
• Delivers helpful internal services with a “can do” approach, shows commercial
awareness and represents the department/firm appropriately.
• Shares information and ideas.
• Judgement and decision-making skills; acts within boundaries.
Proud member of the Disability Confident employer scheme
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