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Minute Taker – Grade D
| Posting date: | 11 May 2026 |
|---|---|
| Salary: | £13.90 per hour |
| Hours: | Full time |
| Closing date: | 10 June 2026 |
| Location: | Plymouth, South West England |
| Remote working: | Hybrid - work remotely up to 3 days per week |
| Company: | Wax Recruitment Ltd |
| Job type: | Contract |
| Job reference: |
Summary
Job title: Minute Taker – Grade D
Job Category: Admin & Clerical
Location: Ballard House, West Hoe Road, West Hoe, Plymouth, Devon, PL1 3BJ, Plymouth City Council
Hours Per Week :37.00
Pay: £13.90 per hour
DBS Required
2 days in the office 3 days at home however would need flexibility around this
Primary Purpose of the Role
To undertake the minuting of strategy meetings, and to take notes for a variety of other meetings when required.
Key Accountabilities & Measures
Role Outcomes
• Producing accurate, non verbatim minutes of CYP statutory meetings within departmental timescales (100%).
Role Measures
• Minutes/notes produced to departmental timescales.
• Quality and accuracy confirmed by independent chairs/managers.
Key Activities
• Taking minutes of strategy meetings and other CYP statutory meetings, summarising information to produce high quality documents (60%).
• Supporting the independent chair in creating or updating the written child protection plan (10%).
• Helping the independent chair produce appropriate abridged versions for young people and family members (10%).
• Accurately recording meeting attendees and their contact details (5%).
• Supporting independent chairs to ensure secure handling of information (5%).
• Inputting minute related data into the IT system (5%).
• Proactively suggesting improvements to efficiency, customer experience, and best practice (5%).
• Carrying out other duties appropriate to the grade.
Essential Qualifications / Knowledge
• GCSEs A*–C (9–4) or equivalent in English and Maths.
• NVQ3 or equivalent qualification or experience in business support.
• Willingness to undertake learning and development.
• Knowledge of correct grammar, spelling, and punctuation.
Desirable Qualifications / Knowledge
• Basic knowledge of relevant legislation, policies, and procedures.
• Understanding of work within Children, Young People and Families service.
• Broad understanding of safeguarding issues.
Essential Experience
• Experience using Microsoft Office and web based software.
• Demonstrable administrative experience and understanding of office procedures.
• Experience providing effective customer service to internal and external customers.
• Experience working in a team.
• Experience of minute taking and note taking.
Desirable Experience
• Business support experience within statutory children’s services.
Essential Skills
• Ability to identify significant content during discussions and summarise it clearly.
• Excellent interpersonal and communication skills.
• Ability to maintain concentration during lengthy meetings.
• Ability to manage emotional impact of sensitive information and seek support where needed.
• Strong literacy skills (spelling, grammar, punctuation).
• Team working skills to deliver a cohesive service.
• Time management skills to prioritise work and meet deadlines.
• High accuracy and attention to detail.
Corporate Standards
• Personal responsibility for data protection, confidentiality, and information governance.
• Act in accordance with legislation, regulations, codes of practice, Council constitution, policies, and procedures.
• Work within Health and Safety policies and safe systems of work.
• Carry out all duties with regard to equalities policy and relevant legislation.
Job Category: Admin & Clerical
Location: Ballard House, West Hoe Road, West Hoe, Plymouth, Devon, PL1 3BJ, Plymouth City Council
Hours Per Week :37.00
Pay: £13.90 per hour
DBS Required
2 days in the office 3 days at home however would need flexibility around this
Primary Purpose of the Role
To undertake the minuting of strategy meetings, and to take notes for a variety of other meetings when required.
Key Accountabilities & Measures
Role Outcomes
• Producing accurate, non verbatim minutes of CYP statutory meetings within departmental timescales (100%).
Role Measures
• Minutes/notes produced to departmental timescales.
• Quality and accuracy confirmed by independent chairs/managers.
Key Activities
• Taking minutes of strategy meetings and other CYP statutory meetings, summarising information to produce high quality documents (60%).
• Supporting the independent chair in creating or updating the written child protection plan (10%).
• Helping the independent chair produce appropriate abridged versions for young people and family members (10%).
• Accurately recording meeting attendees and their contact details (5%).
• Supporting independent chairs to ensure secure handling of information (5%).
• Inputting minute related data into the IT system (5%).
• Proactively suggesting improvements to efficiency, customer experience, and best practice (5%).
• Carrying out other duties appropriate to the grade.
Essential Qualifications / Knowledge
• GCSEs A*–C (9–4) or equivalent in English and Maths.
• NVQ3 or equivalent qualification or experience in business support.
• Willingness to undertake learning and development.
• Knowledge of correct grammar, spelling, and punctuation.
Desirable Qualifications / Knowledge
• Basic knowledge of relevant legislation, policies, and procedures.
• Understanding of work within Children, Young People and Families service.
• Broad understanding of safeguarding issues.
Essential Experience
• Experience using Microsoft Office and web based software.
• Demonstrable administrative experience and understanding of office procedures.
• Experience providing effective customer service to internal and external customers.
• Experience working in a team.
• Experience of minute taking and note taking.
Desirable Experience
• Business support experience within statutory children’s services.
Essential Skills
• Ability to identify significant content during discussions and summarise it clearly.
• Excellent interpersonal and communication skills.
• Ability to maintain concentration during lengthy meetings.
• Ability to manage emotional impact of sensitive information and seek support where needed.
• Strong literacy skills (spelling, grammar, punctuation).
• Team working skills to deliver a cohesive service.
• Time management skills to prioritise work and meet deadlines.
• High accuracy and attention to detail.
Corporate Standards
• Personal responsibility for data protection, confidentiality, and information governance.
• Act in accordance with legislation, regulations, codes of practice, Council constitution, policies, and procedures.
• Work within Health and Safety policies and safe systems of work.
• Carry out all duties with regard to equalities policy and relevant legislation.