Human Resources and Payroll Assistant
| Posting date: | 28 April 2026 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £29,540 to £32,061 (£12,677 - £13,760 pro-rata) |
| Hours: | Part time |
| Closing date: | 05 May 2026 |
| Location: | Winterbourne, South Gloucestershire, BS36 1JL |
| Remote working: | On-site only |
| Company: | eTeach UK Limited |
| Job type: | Permanent |
| Job reference: | 1547278 |
Summary
Location – Winterbourne Academy
Post – Human Resources and Payroll Assistant
Contract type – Permanent (18 hours per week) Term Time Only plus 10 days
Pay Scale: £29,540 to £32,061 per annum (£12,677 - £13,760 pro-rata)
The Role
The Olympus Academy Trust are looking to recruit a capable and experienced HR & Payroll Assistant to support the HR Business Partner at the Olympus Academy Trust in the delivery of a high quality, efficient and effective HR service.
The HR & Payroll Assistant is the first point of contact. They will monitor, respond to and distribute emails and have day-to-day responsibility for HR, Recruitment and Payroll administration. Duties will include: -
• Entering relevant information onto the HR System and Arbor to ensure the database accurately reflect current staff conditions and details.
• Organisation and effective administration of recruitment and selection processes, including placing job adverts, managing responses, liaising with prospective candidates, arranging interviews, carrying out pre-employment and safeguarding checks and recording them.
• Production of standard documents such as offer letters, preparing contracts using the HR templates provided and other routine correspondence.
• Preparation and maintenance of new staff personnel files, ensuring the correct paperwork is in place and cross-referencing with the HR System.
• Utilising the HR System and relevant spreadsheets to collate and prepare payroll paperwork each month.
• Overseeing the administration of Maternity/Paternity/Adoption Leave.
• Ensuring that statutory and mandatory training is completed and recorded, chasing employees and Line Managers where necessary.
• Monitoring staff absence and ensure that data is kept up to date at all times and return to work interviews take place as necessary, drawing any concerns to the attention of the HR Business Partner.
• Providing general guidance to staff on Policies and Procedures.
• Administration and note taking for HR meetings including disciplinary/grievance hearings.
The successful candidate will be used to high volume queries and organising and prioritising their workload with minimal support. They will be able to work well under pressure, have a deadline orientated approach to their work and take full ownership of key admin tasks. They will be friendly but have the strength of character to challenge where necessary to ensure processes and procedures are adhered to, such as safer recruitment and safeguarding. They will have accomplished IT skills, a positive customer service ethic and a keen eye for detail.
Our Philosophy as an Employer
Our overarching aim and vision is for our schools to deliver an exceptional education for children and young people, ensuring that students have access to the highest standards of teaching, resources and learning opportunities.
We are ambitious for our academies. We live in a demanding educational landscape that brings with it challenges, but also opportunities. We are excited by the opportunities for talented and inspirational educators to make an impact and create a powerful legacy.
We seek applicants for our roles who can align with our vision and have the talent, drive and determination to deliver that vision successfully. We support all our schools with our leadership and management, school improvement, legal, financial, administrative, admissions, marketing, premises, safeguarding and HR expertise.
We think our roles are tremendously exciting ones to perform supported by the expert Olympus team. We are inspired by our academies’ journey and consider it a great privilege to design and develop a 21st century school education. We will be very interested to hear your ideas and aspirations too. We are looking for staff who will deliver an exceptional education for the young people in our care.
Benefits
• Pension Scheme
• Flexible and Family Friendly policies
• Annual pay progression opportunities
• Cycle to Work Scheme
• Corporate membership of Bristol Zoo Project at reduced rates
• Free onsite parking
• Coaching/Counselling services
• Termly and annual staff recognition and awards scheme
• Employee Assistance Programme
Closing date: 5th May 2026
Date of Interviews: To be confirmed
Use of Artificial Intelligence (AI) in Applications
We recognise that candidates may choose to use artificial intelligence (AI) tools when preparing their application. The Trust does not prohibit the use of AI; however, any use must be appropriate and must not undermine the principles of safer recruitment, as set out in Keeping Children Safe in Education (Part 3). Applications must be an honest and accurate reflection of your own experience, skills, values, and suitability to work with children and young people.
Our recruitment processes are designed to assess personal suitability, integrity, and safeguarding understanding. Any inconsistencies between application information, references, and interview responses may be explored further. Providing misleading or misrepresented information may result in an application being withdrawn or an offer of employment being rescinded.
The Olympus Academy Trust is committed to safeguarding and promoting the welfare of children, and applicants will be required to undergo security and vetting processes appropriate to the post, including checks with past employers and an enhanced disclosure through the Disclosure & Barring Service. We have a suite of safeguarding procedures, policies and guidance for all of our staff and volunteers to ensure we actively promote children and young people’s welfare and safety. Moreover, as part of the safer recruitment process, we will carry out online searches as part of the recruitment process. Details of online accounts will be requested at application stage.
We apply Equality, Diversity and Inclusion at all stages of recruitment and selection. We carry out shortlisting, interviewing and selection without regard to age, disability, gender reassignment status, marriage or civil partnership status, pregnancy or maternity, race or nationality, religion or belief, sex or sexual orientation. Those with disabilities meeting the minimum requirements for the post will be shortlisted and will make reasonable adjustments to ensure they are not disadvantaged during the interview process. We particularly welcome applications from Black, Asian and Minority Ethnic candidates, as they are under-represented within the Trust.
We offer the opportunity of flexible working patterns where possible to assist with a work/life balance and welcome applications from people wishing to work on a part-time or job share basis for all roles including full time. We are happy to discuss flexible working from day one.
Post – Human Resources and Payroll Assistant
Contract type – Permanent (18 hours per week) Term Time Only plus 10 days
Pay Scale: £29,540 to £32,061 per annum (£12,677 - £13,760 pro-rata)
The Role
The Olympus Academy Trust are looking to recruit a capable and experienced HR & Payroll Assistant to support the HR Business Partner at the Olympus Academy Trust in the delivery of a high quality, efficient and effective HR service.
The HR & Payroll Assistant is the first point of contact. They will monitor, respond to and distribute emails and have day-to-day responsibility for HR, Recruitment and Payroll administration. Duties will include: -
• Entering relevant information onto the HR System and Arbor to ensure the database accurately reflect current staff conditions and details.
• Organisation and effective administration of recruitment and selection processes, including placing job adverts, managing responses, liaising with prospective candidates, arranging interviews, carrying out pre-employment and safeguarding checks and recording them.
• Production of standard documents such as offer letters, preparing contracts using the HR templates provided and other routine correspondence.
• Preparation and maintenance of new staff personnel files, ensuring the correct paperwork is in place and cross-referencing with the HR System.
• Utilising the HR System and relevant spreadsheets to collate and prepare payroll paperwork each month.
• Overseeing the administration of Maternity/Paternity/Adoption Leave.
• Ensuring that statutory and mandatory training is completed and recorded, chasing employees and Line Managers where necessary.
• Monitoring staff absence and ensure that data is kept up to date at all times and return to work interviews take place as necessary, drawing any concerns to the attention of the HR Business Partner.
• Providing general guidance to staff on Policies and Procedures.
• Administration and note taking for HR meetings including disciplinary/grievance hearings.
The successful candidate will be used to high volume queries and organising and prioritising their workload with minimal support. They will be able to work well under pressure, have a deadline orientated approach to their work and take full ownership of key admin tasks. They will be friendly but have the strength of character to challenge where necessary to ensure processes and procedures are adhered to, such as safer recruitment and safeguarding. They will have accomplished IT skills, a positive customer service ethic and a keen eye for detail.
Our Philosophy as an Employer
Our overarching aim and vision is for our schools to deliver an exceptional education for children and young people, ensuring that students have access to the highest standards of teaching, resources and learning opportunities.
We are ambitious for our academies. We live in a demanding educational landscape that brings with it challenges, but also opportunities. We are excited by the opportunities for talented and inspirational educators to make an impact and create a powerful legacy.
We seek applicants for our roles who can align with our vision and have the talent, drive and determination to deliver that vision successfully. We support all our schools with our leadership and management, school improvement, legal, financial, administrative, admissions, marketing, premises, safeguarding and HR expertise.
We think our roles are tremendously exciting ones to perform supported by the expert Olympus team. We are inspired by our academies’ journey and consider it a great privilege to design and develop a 21st century school education. We will be very interested to hear your ideas and aspirations too. We are looking for staff who will deliver an exceptional education for the young people in our care.
Benefits
• Pension Scheme
• Flexible and Family Friendly policies
• Annual pay progression opportunities
• Cycle to Work Scheme
• Corporate membership of Bristol Zoo Project at reduced rates
• Free onsite parking
• Coaching/Counselling services
• Termly and annual staff recognition and awards scheme
• Employee Assistance Programme
Closing date: 5th May 2026
Date of Interviews: To be confirmed
Use of Artificial Intelligence (AI) in Applications
We recognise that candidates may choose to use artificial intelligence (AI) tools when preparing their application. The Trust does not prohibit the use of AI; however, any use must be appropriate and must not undermine the principles of safer recruitment, as set out in Keeping Children Safe in Education (Part 3). Applications must be an honest and accurate reflection of your own experience, skills, values, and suitability to work with children and young people.
Our recruitment processes are designed to assess personal suitability, integrity, and safeguarding understanding. Any inconsistencies between application information, references, and interview responses may be explored further. Providing misleading or misrepresented information may result in an application being withdrawn or an offer of employment being rescinded.
The Olympus Academy Trust is committed to safeguarding and promoting the welfare of children, and applicants will be required to undergo security and vetting processes appropriate to the post, including checks with past employers and an enhanced disclosure through the Disclosure & Barring Service. We have a suite of safeguarding procedures, policies and guidance for all of our staff and volunteers to ensure we actively promote children and young people’s welfare and safety. Moreover, as part of the safer recruitment process, we will carry out online searches as part of the recruitment process. Details of online accounts will be requested at application stage.
We apply Equality, Diversity and Inclusion at all stages of recruitment and selection. We carry out shortlisting, interviewing and selection without regard to age, disability, gender reassignment status, marriage or civil partnership status, pregnancy or maternity, race or nationality, religion or belief, sex or sexual orientation. Those with disabilities meeting the minimum requirements for the post will be shortlisted and will make reasonable adjustments to ensure they are not disadvantaged during the interview process. We particularly welcome applications from Black, Asian and Minority Ethnic candidates, as they are under-represented within the Trust.
We offer the opportunity of flexible working patterns where possible to assist with a work/life balance and welcome applications from people wishing to work on a part-time or job share basis for all roles including full time. We are happy to discuss flexible working from day one.