Multisite HR Administrator
| Posting date: | 23 April 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 30 April 2026 |
| Location: | Reading, RG2 8AF |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | 7fa4c714-2402-480a-a2c4-dfaf4f3e6a43 |
Summary
What skills and experience we're looking for
Strong academic record, including English and Maths GCSE at Grade 4 or above (previously grade C or above).
Experience of working in an office environment providing administrative support.
Proficient in the use of a range of computer software, including MS Office and Google suite applications.
Experience of working in a HR environment desirable.
Understanding of school roles and responsibilities desirable.
CIPD Level 3/5 Qualification desirable.
Access to a vehicle and the ability to drive, with a willingness to travel to and between schools as needed.
Experience of working in a multisite role.
Ability to maintain confidentiality at all times.
Ability to be flexible and supportive to colleagues.
Ability to work effectively in a team and as an individual.
Ability to work to tight deadlines whilst maintaining accuracy and rigour.
Good verbal and written communication skills.
Ability to organise work, prioritise tasks and manage time effectively.
Good level of computer literacy with the ability/potential to analyse and use data.
Ability to deliver a customer focused service with a positive and supportive approach.
Resilience, tact and diplomacy, even when under pressure.
Be personable and set a good example to colleagues and students.
Experience working in a school or similar establishment
What the school offers its staff
• Professional development and career progression
• Generous pension scheme
• Blue Light Card
• Eligibility for Teacher Art Pass (teaching staff only)
• An Employee Assistance Programme
• Gym Discounts
• Free eye tests
• Cycle to work scheme
• Being part of a great team and expanding organisation
Further details about the role
ROLE OVERVIEW
To support the Multisite HR Manager to provide a high quality and efficient HR service that contributes towards effective learning across both schools.
MAIN DUTIES AND RESPONSIBILITIES
• To provide administration support for all HR matters to a high-quality standard and within agreed timescales (including, but not limited to; processing paperwork, filing, dealing with mail, creating reports, gathering information and arranging meetings etc for all elements of HR processes).
• Administration and inputting of staff absence information, escalating absence concerns to the HR Manager and collating reports.
• To be the first line response to phone queries, escalating other queries where necessary.
• Processing letters, forms and reports in a timely manner.
• To support line managers with basic queries.
• To support the HR Team with the whole employee life cycle.
• To respond to HR queries in a timely manner or escalating them to the appropriate team member as required.
• Input and maintenance of data onto relevant HR Systems ensuring that all employee records are accurate and updated.
• To attend meetings as note taker and to type up any meeting notes as required.
• Maintain confidentiality at all times.
• To provide administrative support for the recruitment, selection and induction processes.
• Undertake other duties as directed and commensurate with the grading of the role.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Strong academic record, including English and Maths GCSE at Grade 4 or above (previously grade C or above).
Experience of working in an office environment providing administrative support.
Proficient in the use of a range of computer software, including MS Office and Google suite applications.
Experience of working in a HR environment desirable.
Understanding of school roles and responsibilities desirable.
CIPD Level 3/5 Qualification desirable.
Access to a vehicle and the ability to drive, with a willingness to travel to and between schools as needed.
Experience of working in a multisite role.
Ability to maintain confidentiality at all times.
Ability to be flexible and supportive to colleagues.
Ability to work effectively in a team and as an individual.
Ability to work to tight deadlines whilst maintaining accuracy and rigour.
Good verbal and written communication skills.
Ability to organise work, prioritise tasks and manage time effectively.
Good level of computer literacy with the ability/potential to analyse and use data.
Ability to deliver a customer focused service with a positive and supportive approach.
Resilience, tact and diplomacy, even when under pressure.
Be personable and set a good example to colleagues and students.
Experience working in a school or similar establishment
What the school offers its staff
• Professional development and career progression
• Generous pension scheme
• Blue Light Card
• Eligibility for Teacher Art Pass (teaching staff only)
• An Employee Assistance Programme
• Gym Discounts
• Free eye tests
• Cycle to work scheme
• Being part of a great team and expanding organisation
Further details about the role
ROLE OVERVIEW
To support the Multisite HR Manager to provide a high quality and efficient HR service that contributes towards effective learning across both schools.
MAIN DUTIES AND RESPONSIBILITIES
• To provide administration support for all HR matters to a high-quality standard and within agreed timescales (including, but not limited to; processing paperwork, filing, dealing with mail, creating reports, gathering information and arranging meetings etc for all elements of HR processes).
• Administration and inputting of staff absence information, escalating absence concerns to the HR Manager and collating reports.
• To be the first line response to phone queries, escalating other queries where necessary.
• Processing letters, forms and reports in a timely manner.
• To support line managers with basic queries.
• To support the HR Team with the whole employee life cycle.
• To respond to HR queries in a timely manner or escalating them to the appropriate team member as required.
• Input and maintenance of data onto relevant HR Systems ensuring that all employee records are accurate and updated.
• To attend meetings as note taker and to type up any meeting notes as required.
• Maintain confidentiality at all times.
• To provide administrative support for the recruitment, selection and induction processes.
• Undertake other duties as directed and commensurate with the grading of the role.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.