IT Procurement & Asset Manager
| Posting date: | 01 April 2026 |
|---|---|
| Salary: | £38,488.00 to £46,852.00 per year |
| Additional salary information: | £38488.00 - £46852.00 a year |
| Hours: | Full time |
| Closing date: | 12 April 2026 |
| Location: | London, EC1V 2PD |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9273-26-0075 |
Summary
An IT Procurement & Asset Manager is responsible procuring and managing both IT software and hardware along with managing exist assets within the organisation. At this role level, you will: Manage end-to-end procurement of IT assets and services, including requirements gathering, supplier engagement and purchase order management. Ensure procurement activities comply with NHS policies, procurement frameworks and relevant legislation Maintain an accurate and up-to-date IT asset register, covering hardware, software, licenses, and warranties Maintain documentation for all procurement and asset processes and create documentation where it does not exist Skills needed for this role Asset and configuration management Maintain secure configuration and accurate information, controlling IT assets in one or more significant areas Help track and manage IT assets across their lifecycle, from acquisition to disposal, ensuring accurate recordings in the asset database. Work with IT teams to ensure asset data is kept up to date and aligned with configuration and procurement activities Ensure compliance with software licensing agreements and other regulatory requirements Contribute to regular audits, reporting, and continuous improvement of asset management practices. Procurement Work with clinical and non-clinical teams to understand technology needs and develop specifications. Track and report on IT expenditure, identify cost-saving opportunities, and ensure value for money. Raise IT-related requisitions in line with Trust Standing Financial Instructions (SFIs) and work with the procurement service to ensure proper procedures are followed. Assist in resolving procurement queries, including order status, delivery issues, or invoice discrepancies. Ensure all procured assets are accurately recorded in the asset register, enabling effective tracking and lifecycle management Communicate clearly with the IT Business Manager and supporting teams to maintain alignment on priorities and resolve procurement issues promptly. Provide support for IT requisitions, order management, and contract waivers when the IT Business Manager is out of office, ensuring continuity of procurement activities and compliance Continual service improvement Identify process optimisation opportunities with guidance, and contribute to the implementation of proposed solutions Support specific activities to improve processes Spot or identify deficiencies Financial management Promote good financial management by raising purchase requisitions in line with guidance from budget holders, and liaising with both finance and procurement teams to ensure timely processing of invoices and payment queries Ownership and initiative Own an issue until a new owner has been found or the problem has been mitigated or resolved Supplier and Contract Management Establish and maintain relationships with IT vendors and service providers Assist in monitoring supplier performance against agreed service levels, escalating issues where necessary Service focus Take inputs and establish coherent frameworks that work Service reporting Ensure the service management platform is up-to-date at all times with Customer Service activities, including maintaining the Supplier Catalog, Contract Catalog, and Asset Configuration Management Database (CMDB) Produce relevant reports in a standard format and agreed timeframe Work with important stakeholders to discuss any changes in the reporting processes Add a commentary that provides an interpretation of the data setTechnical specialismUse management system software and tools User focus Identify and engage with users or stakeholders to collate user needs Understand and define research that fits user needs Use quantitative and qualitative data about users to turn user focus into outcomes Other Duties: Occasional work may be required outside of core business hours to support major projects / programmes Develop and maintain a network of professionals to enable continuous learning and a community which can share, learn, and keep up to date on the application landscape.