Office Administrator
| Posting date: | 18 March 2026 |
|---|---|
| Hours: | Part time |
| Closing date: | 27 March 2026 |
| Location: | Ambrosden, Oxfordshire, OX25 2BF |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | ca204777-65b4-4678-b5d8-6b4b7e1caafd |
Summary
What skills and experience we're looking for
To undertake reception duties and provide administrative services for the whole school, taking specific responsibility for administration of school meals, attendance, club registers and payments, administration of trips and visits and administration of pupil medical records. To be the first point of contact within the school for members of the public, parents, staff and pupils
Objectives
Working with the Office Manager, ensure the smooth running of the school and provide efficient, open communication channels between public, staff, parents and pupils.
Key Tasks and Standards of Performance
To ensure the smooth running of reception by identifying, prioritising, using initiative and organisational skills to carry out all relevant duties.
• To ensure the smooth running of the office by working under the instruction of the Headteacher and Officer Manager, where appropriate.
• To maintain data and collate records relating to pupils and pupil absence, including school meals.
• To manage and keep up to date pupil medical records.
• To provide administrative support to the Headteacher, Office Manager and Teaching team
• To ensure written communications are fully informative, concise, accurate and in an appropriate style.
• To ensure verbal communications are fully informative, concise, accurate and in a courteous, discreet and reliable style.
• To record and action payments/bookings for Breakfast Club, After School Club or any other extra-curricular club, visit or trip.
General Responsibilities
Take appropriate responsibility for one’s own health, safety and welfare and the health safety and welfare of pupils, visitors and work colleagues in accordance with the requirements of legislation and locally-adopted policies; including taking responsibility for raising concerns related to child protection with the Headteacher, Office Manager or Chair of Governors.
This job description will be reviewed at least annually and any changes will be subject to consultation. The school’s Grievance Procedure will be used to resolve any dispute arising out of the job description. Other relevant policies may be the County Council’s Stress at Work Policy and the Dignity at Work Policy.
Support the aims and ethos of the school and all school policies, seeking at all times to put into practice the school’s vision statement. Uphold the school’s Behaviour Policy.
What the school offers its staff
What we offer:
• A school with a clear moral purpose and drive for ‘excellence for all our students’
• Excellent opportunities for career progression and development opportunities
• A clear staff well-being strategy package that includes our confidential Employee Assistance Programme with access for all staff to Face to Face Counselling, Stress Management, 24/7 GP access, Physiotherapy, Menopause Counselling and Support, Men’s Mental Health Wellness, Bereavement Support, Nurse Support Service, Maternity & Paternity Support and Financial Wellbeing Support
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
To undertake reception duties and provide administrative services for the whole school, taking specific responsibility for administration of school meals, attendance, club registers and payments, administration of trips and visits and administration of pupil medical records. To be the first point of contact within the school for members of the public, parents, staff and pupils
Objectives
Working with the Office Manager, ensure the smooth running of the school and provide efficient, open communication channels between public, staff, parents and pupils.
Key Tasks and Standards of Performance
To ensure the smooth running of reception by identifying, prioritising, using initiative and organisational skills to carry out all relevant duties.
• To ensure the smooth running of the office by working under the instruction of the Headteacher and Officer Manager, where appropriate.
• To maintain data and collate records relating to pupils and pupil absence, including school meals.
• To manage and keep up to date pupil medical records.
• To provide administrative support to the Headteacher, Office Manager and Teaching team
• To ensure written communications are fully informative, concise, accurate and in an appropriate style.
• To ensure verbal communications are fully informative, concise, accurate and in a courteous, discreet and reliable style.
• To record and action payments/bookings for Breakfast Club, After School Club or any other extra-curricular club, visit or trip.
General Responsibilities
Take appropriate responsibility for one’s own health, safety and welfare and the health safety and welfare of pupils, visitors and work colleagues in accordance with the requirements of legislation and locally-adopted policies; including taking responsibility for raising concerns related to child protection with the Headteacher, Office Manager or Chair of Governors.
This job description will be reviewed at least annually and any changes will be subject to consultation. The school’s Grievance Procedure will be used to resolve any dispute arising out of the job description. Other relevant policies may be the County Council’s Stress at Work Policy and the Dignity at Work Policy.
Support the aims and ethos of the school and all school policies, seeking at all times to put into practice the school’s vision statement. Uphold the school’s Behaviour Policy.
What the school offers its staff
What we offer:
• A school with a clear moral purpose and drive for ‘excellence for all our students’
• Excellent opportunities for career progression and development opportunities
• A clear staff well-being strategy package that includes our confidential Employee Assistance Programme with access for all staff to Face to Face Counselling, Stress Management, 24/7 GP access, Physiotherapy, Menopause Counselling and Support, Men’s Mental Health Wellness, Bereavement Support, Nurse Support Service, Maternity & Paternity Support and Financial Wellbeing Support
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.