Grants & Administration Officer
| Posting date: | 17 March 2026 |
|---|---|
| Salary: | £20,373 per year |
| Additional salary information: | Bonus Potential |
| Hours: | Part time |
| Closing date: | 16 April 2026 |
| Location: | NP23 8XA |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Aspire Recruitment Services |
| Job type: | Contract |
| Job reference: |
Summary
Ebbw Vale, with some flexibility for hybrid working following training & probation
15-month initial contract, with potential to extend
Part Time, 30 hours per week, Monday – Friday, with flexibility as to how this is worked
Salary £20,373 per Annum (FTE £25,127)
Comprehensive benefits package including:
25 Days Annual Leave + 8 Public Holidays + 5 additional discretionary days (pro rata)
Continued professional development
Pension contributions, occupational sick pay, employee wellbeing support & cycle to work scheme.
The Organisation:
A local and historically established not-for-profit organisation, committed to enhancing the third sector across Gwent in South Wales. Their vision is to positively contribute to a society where communities, individuals, partner organisations and the third sector work together in a culture of equality, shared ownership, responsibility and support, to build a sustainable future.
The Culture:
As an organisation that represents the Voluntary Sector, it is vital that their people share their vision for communities and collaboration. They embrace talented, passionate people that are committed to delivering services that facilitate and broker positive change in the well-being of people.
The Role:
The Grants & Administration Officer is pivotal in supporting the effective administration of community grants that help improve local places, strengthen community pride, and support grassroots initiatives. As Grants & Administration Officer you will ensure the smooth management of the grant process, from application through to monitoring and reporting, while maintaining robust administrative systems that support transparency, compliance, and best practice. You will also help coordinate key organisational processes relating to grant allocation, community engagement, and project oversight in line with organisational policies. This is an excellent opportunity to contribute to positive, place‑based change and help local groups deliver meaningful improvements in their communities.
Responsibilities:
Support the administration and management of community grants, ensuring accuracy, completeness, and compliance of all submissions in line with due diligence requirements
Assess and process applications, forwarding them to the relevant internal panels or external decision-making bodies, and maintaining well‑organised digital and physical records of all grant documentation.
Circulate grant information to community organisations, partners, and stakeholders, ensuring clear guidance is available, signposting applicants to additional funding opportunities where relevant.
Maintain up‑to‑date resources, including application forms, guidance notes, monitoring templates, and other materials required by applicants and internal personnel supporting community development activity.
Develop and maintain effective communication links with local authorities, community organisations, funders, and other strategic partners involved in delivering voluntary objectives.
Communicate with applicants throughout the grant process, including acknowledging applications, requesting further information when required, and informing applicants of funding decisions.
Monitor compliance and impact, following up with funded organisations to ensure timely submission of monitoring reports, case studies, financial evidence, and other documentation demonstrating project progress and impact.
Support outreach and engagement activity to raise awareness and encourage applications from a diverse range of community groups, particularly those with limited experience of grant funding.
Work with funded groups to understand and evidence improvements to local places, spaces, and community pride resulting from their projects.
Skills, Experience & Qualifications:
Essential:
Demonstrable experience of administration, programme support or community development.
Understands community organisations local partnership working and not-for-profit sectors.
Proficient in managing budgets, tracking expenditures and reporting processes to funders.
Possesses a good level of Education including GCSEs in English and Maths, with a high degree of numeracy.
IT literate with proficiency in Microsoft Office, including Excel, Word, Outlook and Teams.
Demonstrates strong communication and interpersonal skills.
Confident interacting with internal and external stakeholders, including colleagues, the public, partnership organisations and suppliers.
Able to manage a varied workload whilst maintaining exacting attention to detail.
Committed to providing a premium level of customer care.
Organised and flexible with the ability to adapt to change.
Understands the importance of confidentiality, particularly within a finance setting.
Works successfully as part of a team as well as on own initiative.
Inherently passionate about supporting the community and voluntary sector.
Ambitious to pursue a long-term career within this arena.
Interview Process:
Aspire Recruitment Services Ltd. is acting as an Employment Agency in respect to this vacancy.
To apply, please submit your CV in the first instance.
Candidates shortlisted by Aspire Recruitment Services, will be invited to have a confidential discussion to explore your skills, experience and to assess mutual alignment with the opportunity.
Candidates shortlisted by the Employer will be invited to attend a one-stage in-person interview.
We are committed to creating an inclusive and accessible recruitment process. Reasonable adjustments can be made at any stage, to ensure candidates are fully supported throughout interviews and onboarding. As the Employment Agency, Aspire Recruitment Services encourages an open conversation about how we can best facilitate your participation.
15-month initial contract, with potential to extend
Part Time, 30 hours per week, Monday – Friday, with flexibility as to how this is worked
Salary £20,373 per Annum (FTE £25,127)
Comprehensive benefits package including:
25 Days Annual Leave + 8 Public Holidays + 5 additional discretionary days (pro rata)
Continued professional development
Pension contributions, occupational sick pay, employee wellbeing support & cycle to work scheme.
The Organisation:
A local and historically established not-for-profit organisation, committed to enhancing the third sector across Gwent in South Wales. Their vision is to positively contribute to a society where communities, individuals, partner organisations and the third sector work together in a culture of equality, shared ownership, responsibility and support, to build a sustainable future.
The Culture:
As an organisation that represents the Voluntary Sector, it is vital that their people share their vision for communities and collaboration. They embrace talented, passionate people that are committed to delivering services that facilitate and broker positive change in the well-being of people.
The Role:
The Grants & Administration Officer is pivotal in supporting the effective administration of community grants that help improve local places, strengthen community pride, and support grassroots initiatives. As Grants & Administration Officer you will ensure the smooth management of the grant process, from application through to monitoring and reporting, while maintaining robust administrative systems that support transparency, compliance, and best practice. You will also help coordinate key organisational processes relating to grant allocation, community engagement, and project oversight in line with organisational policies. This is an excellent opportunity to contribute to positive, place‑based change and help local groups deliver meaningful improvements in their communities.
Responsibilities:
Support the administration and management of community grants, ensuring accuracy, completeness, and compliance of all submissions in line with due diligence requirements
Assess and process applications, forwarding them to the relevant internal panels or external decision-making bodies, and maintaining well‑organised digital and physical records of all grant documentation.
Circulate grant information to community organisations, partners, and stakeholders, ensuring clear guidance is available, signposting applicants to additional funding opportunities where relevant.
Maintain up‑to‑date resources, including application forms, guidance notes, monitoring templates, and other materials required by applicants and internal personnel supporting community development activity.
Develop and maintain effective communication links with local authorities, community organisations, funders, and other strategic partners involved in delivering voluntary objectives.
Communicate with applicants throughout the grant process, including acknowledging applications, requesting further information when required, and informing applicants of funding decisions.
Monitor compliance and impact, following up with funded organisations to ensure timely submission of monitoring reports, case studies, financial evidence, and other documentation demonstrating project progress and impact.
Support outreach and engagement activity to raise awareness and encourage applications from a diverse range of community groups, particularly those with limited experience of grant funding.
Work with funded groups to understand and evidence improvements to local places, spaces, and community pride resulting from their projects.
Skills, Experience & Qualifications:
Essential:
Demonstrable experience of administration, programme support or community development.
Understands community organisations local partnership working and not-for-profit sectors.
Proficient in managing budgets, tracking expenditures and reporting processes to funders.
Possesses a good level of Education including GCSEs in English and Maths, with a high degree of numeracy.
IT literate with proficiency in Microsoft Office, including Excel, Word, Outlook and Teams.
Demonstrates strong communication and interpersonal skills.
Confident interacting with internal and external stakeholders, including colleagues, the public, partnership organisations and suppliers.
Able to manage a varied workload whilst maintaining exacting attention to detail.
Committed to providing a premium level of customer care.
Organised and flexible with the ability to adapt to change.
Understands the importance of confidentiality, particularly within a finance setting.
Works successfully as part of a team as well as on own initiative.
Inherently passionate about supporting the community and voluntary sector.
Ambitious to pursue a long-term career within this arena.
Interview Process:
Aspire Recruitment Services Ltd. is acting as an Employment Agency in respect to this vacancy.
To apply, please submit your CV in the first instance.
Candidates shortlisted by Aspire Recruitment Services, will be invited to have a confidential discussion to explore your skills, experience and to assess mutual alignment with the opportunity.
Candidates shortlisted by the Employer will be invited to attend a one-stage in-person interview.
We are committed to creating an inclusive and accessible recruitment process. Reasonable adjustments can be made at any stage, to ensure candidates are fully supported throughout interviews and onboarding. As the Employment Agency, Aspire Recruitment Services encourages an open conversation about how we can best facilitate your participation.