Planning Administrator
| Posting date: | 25 February 2026 |
|---|---|
| Salary: | £24,575 per year |
| Additional salary information: | Salary DOE |
| Hours: | Full time |
| Closing date: | 27 March 2026 |
| Location: | ML4 3PE |
| Remote working: | On-site only |
| Company: | Saltire Facilities Management |
| Job type: | Permanent |
| Job reference: | AdFeb26 |
Summary
Strathclyde Business Park, Bellshill
From £24,570 per year (DOE)
Full-time | Monday–Friday | 37.5 hours
Plan. Coordinate. Keep Operations Moving.
This isn’t a typical admin role. You’ll be at the heart of our operations — responsible for planning engineer workloads, coordinating appointments, managing KPIs and ensuring our services run smoothly, efficiently and compliantly.
If you enjoy problem-solving, working at pace, and being the person who keeps everything on track, this role is for you.
What You’ll Be Doing
Workforce Planning & Scheduling
Plan and optimise daily engineer routes using our automated scheduling system
Balance workloads and support manpower planning with Team Leaders and Engineering Managers
Monitor programme progress and performance against client KPIs
React quickly to changes, urgent jobs and last-minute amendments
Customer & Client Coordination
Act as a key point of contact for customers and clients
Manage incoming calls and emails professionally and efficiently
Book, reschedule and confirm appointments
Ensure appointment notifications are issued within agreed timescales
Compliance & Performance Support
Prepare and issue daily, weekly and monthly client reports
Ensure compliance documentation is accurate and submitted on time
Support adherence to gas and electrical safety legislation
Maintain accurate system records to protect service standards
What We’re Looking For
We’re looking for someone proactive and organised who enjoys responsibility.
Previous experience in scheduling, coordination or administrative planning
Confident managing diaries, workloads or field-based teams
Strong organisational and time-management skills
Comfortable working in a fast-paced environment
Excellent written and verbal communication skills
Good working knowledge of Microsoft Office and planning systems
Ability to work independently and as part of a team
Experience in property services, facilities management or engineering coordination is advantageous — but not essential.
Working Hours
Monday to Friday
08:00 – 16:30 (37.5 hours per week)
No weekend work.
What You’ll Get in Return
Salary from £24,570 per year (DOE)
Overtime opportunities
Company sick pay
22 days annual leave + bank holidays (increasing with service)
Option to buy up to 3 additional annual leave days
1 paid volunteer day per year
Private healthcare plan
Employee Assistance Programme & mental wellbeing support
Employee discounts & savings scheme
Discounted gym membership
Free on-site parking
£500 refer-a-friend bonus
Why Join Saltire?
You’ll be joining a growing facilities management company where operations matter — and where planners play a vital role in service delivery. This is an opportunity to build a career in operations coordination within a supportive, team-focused environment.
Job Type: Full-time
Benefits:
Bereavement leave
Company pension
Cycle to work scheme
Free parking
On-site parking
Experience:
Administrative: 2 years (required)
Customer service: 2 years (required)
Work Location: In person
From £24,570 per year (DOE)
Full-time | Monday–Friday | 37.5 hours
Plan. Coordinate. Keep Operations Moving.
This isn’t a typical admin role. You’ll be at the heart of our operations — responsible for planning engineer workloads, coordinating appointments, managing KPIs and ensuring our services run smoothly, efficiently and compliantly.
If you enjoy problem-solving, working at pace, and being the person who keeps everything on track, this role is for you.
What You’ll Be Doing
Workforce Planning & Scheduling
Plan and optimise daily engineer routes using our automated scheduling system
Balance workloads and support manpower planning with Team Leaders and Engineering Managers
Monitor programme progress and performance against client KPIs
React quickly to changes, urgent jobs and last-minute amendments
Customer & Client Coordination
Act as a key point of contact for customers and clients
Manage incoming calls and emails professionally and efficiently
Book, reschedule and confirm appointments
Ensure appointment notifications are issued within agreed timescales
Compliance & Performance Support
Prepare and issue daily, weekly and monthly client reports
Ensure compliance documentation is accurate and submitted on time
Support adherence to gas and electrical safety legislation
Maintain accurate system records to protect service standards
What We’re Looking For
We’re looking for someone proactive and organised who enjoys responsibility.
Previous experience in scheduling, coordination or administrative planning
Confident managing diaries, workloads or field-based teams
Strong organisational and time-management skills
Comfortable working in a fast-paced environment
Excellent written and verbal communication skills
Good working knowledge of Microsoft Office and planning systems
Ability to work independently and as part of a team
Experience in property services, facilities management or engineering coordination is advantageous — but not essential.
Working Hours
Monday to Friday
08:00 – 16:30 (37.5 hours per week)
No weekend work.
What You’ll Get in Return
Salary from £24,570 per year (DOE)
Overtime opportunities
Company sick pay
22 days annual leave + bank holidays (increasing with service)
Option to buy up to 3 additional annual leave days
1 paid volunteer day per year
Private healthcare plan
Employee Assistance Programme & mental wellbeing support
Employee discounts & savings scheme
Discounted gym membership
Free on-site parking
£500 refer-a-friend bonus
Why Join Saltire?
You’ll be joining a growing facilities management company where operations matter — and where planners play a vital role in service delivery. This is an opportunity to build a career in operations coordination within a supportive, team-focused environment.
Job Type: Full-time
Benefits:
Bereavement leave
Company pension
Cycle to work scheme
Free parking
On-site parking
Experience:
Administrative: 2 years (required)
Customer service: 2 years (required)
Work Location: In person
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.