Assistant Purchasing Manager | Frimley Health NHS Foundation Trust

Posting date:	18 February 2026
Salary:	Not specified
Additional salary information:	£28,860 - £31,671 per annum incl HCAS
Hours:	Full time
Closing date:	20 March 2026
Location:	Frimley, GU16 7UJ
Company:	Frimley Health NHS Foundation Trust
Job type:	Permanent
Job reference:	7806563/151-SL0531

Summary

To provide daily support to the Purchasing Manager in the operational running of the purchasing department.

This includes processing outstanding orders from suppliers, communicating accurate information on supply problems, investigating stock discrepancies, co-ordinating drug recalls and responding to urgent ad-hoc requests for medications from the pharmacy team.

Visa Sponsorship:
This position isnot eligiblefor Skilled Worker visa sponsorship. Applicants must already hold theright to work in the UKfor the full duration of the contract.
• To ensure adequate supplies of drugs and non-drugs are available to meet the needs of the service.
• To manage the team of purchasing and invoicing assistants, including writing rotas, being actively involved in recruitment and selection, appraisals and reviewing annual leave requests.
• To process outstanding orders from our suppliers and provide accurate information to our users on manufacturing/supply problems.
• To investigate and correct any stock discrepancies.
• To co-ordinate and process drug recalls.
• To report minor product defects.
• To be involved in the development and implementation of E-Procurement platform(s) for contract, ordering and invoicing purposes.
• To respond to urgent requests on ad-hoc basis.
• To authorise chemotherapy and parenteral nutrition orders on-line.



Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme.

We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.


Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.


We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Frimley Health Trust benefits on Vimeo
• Work alongside Purchasing Manager on procurement of drugs and non-drugs.
• Ensure adequate stock levels to meet service demand.
• Process outstanding supplier orders.
• Manage supply issues and inform users about shortages.
• Investigate and correct stock discrepancies.
• Implement waste-reduction strategies (e.g., expired stock management).
• Coordinate drug recalls and report minor product defects.
• Update purchasing contracts and maintain confidentiality.
• Process contract amendments.
• Perform invoice and credit reconciliation.
• Investigate contract variance reports.
• Liaise with suppliers and finance departments.
• Maintain logs (transport, errors, off-contract claims).
• Ensure audit-ready financial records.
• Authorise chemotherapy and PN orders online.
• Assist with receipts section problems.
• Respond to urgent procurement queries.
• Validate suppliers and customers.
• Ensure legal and procedural compliance.



This job description is an indication of the type and range of tasks that are expected of the post holder, and other duties may be required, in line with the role and the banding. It will be reviewed and amended from time to time in consultation with the post holder to take account of changing organisational need.




This advert closes on Wednesday 25 Feb 2026