Purchasing Administrator
| Posting date: | 13 February 2026 |
|---|---|
| Salary: | £26,000.0 to £31,000.0 per year |
| Additional salary information: | £26,000 - £31,000 |
| Hours: | Full time |
| Closing date: | 20 February 2026 |
| Location: | Telford, Shropshire, tf1 6pz |
| Company: | Hays Specialist Recruitment |
| Job type: | Permanent |
| Job reference: | 4770903_1770977363 |
Summary
Your new company
Hays are working with a growing Manufacturing business based in Telford who are looking for a Purchasing Administrator on a permanent basis. This role is responsible for ensuring the timely delivery of materials, components, goods, and services in line with production, inventory, and customer needs. The role acts as a key link between suppliers, purchasing, planning, and operations, proactively managing delivery performance, resolving supply issues, and reducing the risk of shortages or delays.
Your new role
As a Purchasing Administrator, your role will involve:
- Supplier & Order Management.
- Monitor open purchase orders and supplier delivery commitments to achieve strong OTIF (On-Time, In-Full) performance.
- Expedite overdue or at‑risk orders through direct communication with suppliers.
- Confirm delivery dates, quantities, and shipping details.
- Maintain accurate and up‑to‑date order status within the ERP/MRP system (Sage 200).
- Identify potential supply disruptions and escalate risks to Buyers.
- Coordinate corrective actions for late, short, or non‑conforming deliveries.
- Support suppliers and internal teams with root cause analysis.
- Track supplier delivery performance and generate daily KPI report data.
- Liaise with Purchasing, Production Planning, Material/Inventory Control, and Warehouse operations.
- Provide day‑to‑day support to Buyers with order follow‑up.
- Deliver regular delivery status updates to internal stakeholders.
- Ensure purchasing documentation complies with company procedures and Quality Management Systems.
- Maintain clear records of supplier communication, commitments, and follow-ups.
What you'll need to succeed
- Strong communication and negotiation skills.
- Highly organised with excellent attention to detail.
- Proactive, persistent problem-solving approach.
- Ability to prioritise in a fast‑paced environment.
- Confident liaising with suppliers at all levels.
- Strong data handling and reporting capabilities.
- Proficient IT skills, including Microsoft Office-especially Excel (pivot tables, VLOOKUPs, formulas).
- Previous experience in purchasing, expediting, or supply chain.
- Experience working with ERP/MRP systems (ideally Sage 200).
- Understanding of lead times, delivery schedules, and inventory management.
Desirable
- Experience in a manufacturing or engineering environment.
- Knowledge of Incoterms and basic logistics principles.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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