Business & Finance Assistant
| Posting date: | 28 January 2026 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Negotiable |
| Hours: | Full time |
| Closing date: | 13 February 2026 |
| Location: | Birmingham, B33 8TA |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | A3763-26-0001 |
Summary
Business and Finance Assistant Responsible to Business Manager Purpose of the Role The Business and Finance Assistant provides administrative and operational support to the GP practice across business, finance, and governance functions. The role is primarily supportive and clerical in nature, helping ensure that routine financial administration, governance processes, and day-to-day practice operations run smoothly. The postholder will work under supervision and will not be responsible for strategic, clinical, or financial decision-making. Key ResponsibilitiesFinance and Business Administration Provide support with basic finance administration, including: Processing invoices and expense claims in line with practice procedures Maintaining simple financial records and spreadsheets Assisting with data entry and reconciliation tasks Prepare and collate routine financial information for review by senior staff or external accountants Liaise with suppliers regarding routine administrative queries Support payroll processes by gathering and submitting information as requested File and maintain financial documents in accordance with practice policies Governance and Compliance Support Support the practices governance arrangements by: Saving, organising, and maintaining meeting minutes and key documents on the GP TeamNet portal Ensuring documents are correctly named, version-controlled, and stored Assist with preparation of agendas and papers for meetings Support audits and inspections by collating requested documentation Maintain confidentiality and comply with information governance requirements Administrative and Operational Support Provide general administrative support across the practice Organise and support meetings, including: Booking rooms or virtual meeting links Preparing attendance lists and materials Arranging refreshments or lunches for meetings Manage routine correspondence, emails, and telephone enquiries as appropriate Assist with maintaining office systems and supplies Undertake ad-hoc tasks to support the wider practice team Person SpecificationEssential Experience in an administrative or office support role Basic understanding of finance or accounts administration Good organisational skills and attention to detail Ability to use Microsoft Office (Word, Excel, Outlook) confidently Ability to follow procedures and work under supervision Discretion and ability to maintain confidentiality Desirable Experience in a GP practice, NHS, or healthcare environment Familiarity with TeamNet or similar document management systems Experience supporting meetings or governance processes Skills and Attributes Reliable, flexible, and practical Well organised and able to manage competing tasks Willing to support a wide range of routine duties Good communication and interpersonal skills Comfortable undertaking both desk-based and practical tasks Scope of the Role This role is administrative and supportive in nature. The postholder does not hold responsibility for clinical work, strategic planning, financial decision-making, or staff management.