Team Administrator | East London NHS Foundation Trust
| Posting date: | 06 January 2026 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £33,094 - £36,195 per annum Inc HCA |
| Hours: | Part time |
| Closing date: | 20 February 2026 |
| Location: | London, E14 8JH |
| Company: | East London NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 7716733/363-TH7716733 |
Summary
To provide comprehensive and confidential secretarial/administrative support to a community mental health team consultant, junior doctors and the wider multi-disciplinary team, ensuring the efficient and smooth running of the unit.
The post holder will work closely with the lead admin to provide an efficient and responsive secretarial provision to the team and undertake other administrative duties.
The post holder will be required to work in a very busy and demanding environment and should be flexible and adaptable whilst having the ability to prioritise work and use their initiative in order to make sound judgements.
The post holder will work alongside and cover, when appropriate, other administration staff and may be asked to cover staff in other locations.
To be the first point of call for the consultant and junior doctors, taking all incoming messages and disseminating them in an appropriate and timely manner.
To organise all clinic appointments on RiO and liaise with care coordinators over home visits on behalf of the consultant and junior doctors.
To arrange any necessary transport and/or interpreters for any clinic/community appointments when required.
To be responsible for liaising/communicating with patients, legal professions, other clinicians and members of the multi-disciplinary team as appropriate.
To maintain the patient information system, RiO, by uploading all correspondence and ensuring other related information such as diagnosis, HONOS, and appointment outcomes are entered. To enter all appointments on RiO. Also to maintain data quality by updating any patient related demographic information changes and to maintain confidentiality at all times in line with Trust policies.
To be responsible for the diary management of the consultant, ensuring that information is incorporated into the Outlook calendar so that other clinicians can check their availability for meetings and to be familiar with the whereabouts and schedules of medical staff at all times.
To be responsible for arranging meetings, taking minutes at such meetings and for the preparation and circulation of paperwork on behalf of the team in line with administration standards
Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive – so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.
To provide comprehensive and confidential secretarial/administrative support to a community mental health team consultant, junior doctors and the wider multi-disciplinary team, ensuring the efficient and smooth running of the unit.
The post holder will work closely with the lead admin to provide an efficient and responsive secretarial provision to the team and undertake other administrative duties.
The post holder will be required to work in a very busy and demanding environment and should be flexible and adaptable whilst having the ability to prioritise work and use their initiative in order to make sound judgements.
The post holder will work alongside and cover, when appropriate, other administration staff and may be asked to cover staff in other locations.
This advert closes on Sunday 25 Jan 2026