Sub-Dispatch Service Coordinator
| Posting date: | 19 January 2026 |
|---|---|
| Hours: | Full time |
| Closing date: | 18 February 2026 |
| Location: | B37 7YN |
| Remote working: | On-site only |
| Company: | ISS Facilities Services |
| Job type: | Permanent |
| Job reference: | 151714 |
Summary
Sub-Dispatch Service Coordinator
Contract: Key Account Network
Location: Birmingham, B37 7YN
Hours of work: 40
Contract Type: Permanent
We are seeking a highly organised and customer-focused Sub-Dispatch Service Coordinator to act as the first point of contact for client requests.
In this role, you will ensure all calls and enquiries are logged, processed, and accurately translated into engineering or FM solutions, delivering a seamless service experience.
Job Description
You will manage incoming enquiries, monitor shared mailboxes, allocate job requests to engineers or subcontractors, and maintain accurate records across all associated systems.
Building strong relationships with clients and internal service teams is key, alongside ensuring clear communication and timely escalation when required.
Key Responsibilities
Receive, log, and process client and helpdesk requests in line with contractual requirements.
Accurately translate client issues into FM/engineering actions and allocate to the appropriate resource.
Monitor shared mailboxes and respond to requests within agreed timeframes.
Manage work orders via CAFM systems (e.g., Maximo).
Liaise with subcontractors to schedule attendance.
Maintain accurate records and documentation.
Provide administrative support to the wider service delivery team.
Escalate issues or delays to management as needed.
Deliver a professional and articulate sub-dispatch service at all times.
Professional and Personal Competencies/Qualifications
Previous experience in a customer service, helpdesk, or administrative role.
Confident call handling skills with a calm and professional approach.
Strong IT literacy, particularly Microsoft Excel and Word.
Excellent communication and relationship-building skills.
High attention to detail with strong planning and organising ability.
A team player with a flexible and solutions-focused attitude.
Comfortable working in a fast-paced, service-led environment.
Additional Information
Working Hours: Monday to Friday, shifts between 7:00am and 7:00pm.
Rotating Shift Pattern: Examples include 7:00am–3:00pm, 8:00am–4:00pm, 9:00am–5:00pm.
Hybrid Role: Once training is completed, 2-3 days working from home.
Location Benefits:
Excellent transport links - 5-minute bus ride (X12) to the office from Birmingham International.
Parking available on-site.
Onsite canteen.
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Contract: Key Account Network
Location: Birmingham, B37 7YN
Hours of work: 40
Contract Type: Permanent
We are seeking a highly organised and customer-focused Sub-Dispatch Service Coordinator to act as the first point of contact for client requests.
In this role, you will ensure all calls and enquiries are logged, processed, and accurately translated into engineering or FM solutions, delivering a seamless service experience.
Job Description
You will manage incoming enquiries, monitor shared mailboxes, allocate job requests to engineers or subcontractors, and maintain accurate records across all associated systems.
Building strong relationships with clients and internal service teams is key, alongside ensuring clear communication and timely escalation when required.
Key Responsibilities
Receive, log, and process client and helpdesk requests in line with contractual requirements.
Accurately translate client issues into FM/engineering actions and allocate to the appropriate resource.
Monitor shared mailboxes and respond to requests within agreed timeframes.
Manage work orders via CAFM systems (e.g., Maximo).
Liaise with subcontractors to schedule attendance.
Maintain accurate records and documentation.
Provide administrative support to the wider service delivery team.
Escalate issues or delays to management as needed.
Deliver a professional and articulate sub-dispatch service at all times.
Professional and Personal Competencies/Qualifications
Previous experience in a customer service, helpdesk, or administrative role.
Confident call handling skills with a calm and professional approach.
Strong IT literacy, particularly Microsoft Excel and Word.
Excellent communication and relationship-building skills.
High attention to detail with strong planning and organising ability.
A team player with a flexible and solutions-focused attitude.
Comfortable working in a fast-paced, service-led environment.
Additional Information
Working Hours: Monday to Friday, shifts between 7:00am and 7:00pm.
Rotating Shift Pattern: Examples include 7:00am–3:00pm, 8:00am–4:00pm, 9:00am–5:00pm.
Hybrid Role: Once training is completed, 2-3 days working from home.
Location Benefits:
Excellent transport links - 5-minute bus ride (X12) to the office from Birmingham International.
Parking available on-site.
Onsite canteen.
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.