13734 - Part-time Business Administrator: Chaplaincy (0.5 FTE)
| Dyddiad hysbysebu: | 14 Ionawr 2026 |
|---|---|
| Cyflog: | £28,122 i £29,611 bob blwyddyn, pro rata |
| Oriau: | Rhan Amser |
| Dyddiad cau: | 09 Chwefror 2026 |
| Lleoliad: | GL12 8DB |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Ministry of Justice |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 13734 |
Crynodeb
Overview of the job
This is a Business Administrator job in an establishment.
Summary
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work within the chaplaincy department.
The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description. This is a rotational, non-operational role which will involve contact with prisoners. This role has no line management responsibilities.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
• Answer the phone and department email, responding to all queries from staff at all levels, and sensitively communicating with the family of prisoners - adhering to the processes and procedures of the prison.
• Coordinate responses to prisoner applications and accompanying administrative tasks. Process complaints and correspondence by forwarding to the correct departments.
• Facilitate room bookings.
• Coordinate with other teams to ensure sensitive forms are completed correctly and in a timely manner.
• Assisting the chaplaincy leads with the Planning, publicising and delivering community-building events.
• Administration of religious registration applications.
• Update spreadsheets and ensure paperwork for Inductions, discharges and ACCTs are available for the chaplains.
• Print out appointment lists for groups.
• Create appointments and register attendance on NOMIS for all group activities and orderlies.
• Log fabric faults on Planet FM.
• Ensure the orderlies have completed cleaning schedules.
• Monitor and replenish religious paraphernalia such as incense and follow appropriate order process.
• For Digitalised Prisons there will be administrative work regarding uploading in house and national material to the Content Hub.
• Dealing with Subject Access requests.
• This is a prison facing role with work of a sensitive nature.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
This is a Business Administrator job in an establishment.
Summary
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work within the chaplaincy department.
The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description. This is a rotational, non-operational role which will involve contact with prisoners. This role has no line management responsibilities.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
• Answer the phone and department email, responding to all queries from staff at all levels, and sensitively communicating with the family of prisoners - adhering to the processes and procedures of the prison.
• Coordinate responses to prisoner applications and accompanying administrative tasks. Process complaints and correspondence by forwarding to the correct departments.
• Facilitate room bookings.
• Coordinate with other teams to ensure sensitive forms are completed correctly and in a timely manner.
• Assisting the chaplaincy leads with the Planning, publicising and delivering community-building events.
• Administration of religious registration applications.
• Update spreadsheets and ensure paperwork for Inductions, discharges and ACCTs are available for the chaplains.
• Print out appointment lists for groups.
• Create appointments and register attendance on NOMIS for all group activities and orderlies.
• Log fabric faults on Planet FM.
• Ensure the orderlies have completed cleaning schedules.
• Monitor and replenish religious paraphernalia such as incense and follow appropriate order process.
• For Digitalised Prisons there will be administrative work regarding uploading in house and national material to the Content Hub.
• Dealing with Subject Access requests.
• This is a prison facing role with work of a sensitive nature.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.