Finance & Business Admin Officer
| Posting date: | 13 January 2026 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Negotiable |
| Hours: | Full time |
| Closing date: | 25 January 2026 |
| Location: | Sheffield, S3 9DL |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | A1084-26-0000 |
Summary
Finance & Accounting Process supplier invoices; match to POs, obtain approvals, and resolve queries Raise patient and private invoices (e.g., medical reports, insurance forms), track receivables and chase debt Daily/weekly bank reconciliation, cash handling, petty cash control, and deposit logs Prepare accruals/prepayments, journals, and schedules for external accountants Maintain fixed asset register and depreciation records Prepare and submit CQRS claims (e.g., immunisations, enhanced services), validate remittance advice Support QOF data verification with the clinical/admin team Track PCSE/NHS England payments, item-of-service income, and any Locally Commissioned Services (LCS) Compile timesheets, overtime, and absence data; liaise with payroll providers Assist with VAT assessments (where applicable), HMRC submissions liaison via accountants Maintain budgets and forecasts with the Practice Manager/Partners Produce monthly finance dashboards: income vs plan, cost variance, overdue debt, cash position Manage supplier onboarding, negotiate pricing, oversee renewals (e.g., medical consumables, service contracts) NHS Pension Scheme Administration Act as the practice lead for NHS Pension Scheme operations, ensuring compliance with NHS Business Services Authority (NHSBSA) requirements Maintain accurate pension records for all eligible staff, including starters, leavers, and changes in employment status Complete and submit monthly pension contributions schedules and reconcile deductions against payroll reports Liaise with payroll providers to ensure correct pension deductions and employer contributions Manage Annual Pension Returns and support staff with queries regarding pension membership, contributions, and Total Reward Statements Ensure timely submission of Type 1 and Type 2 certificates for GP partners and salaried GPs, coordinating with accountants where necessary Keep up to date with NHS Pension Scheme guidance and communicate changes to staff and management Maintain confidentiality and comply with GDPR and NHS Information Governance standards when handling pension data Practice Administration Provide reception and back-office support during peaks; handle calls/emails, appointments, and patient queries professionally Maintain accurate records; follow GDPR/UK Data Protection and NHS IG requirements Support Subject Access Requests (SARs) and confidentiality policies Work collaboratively on data quality in clinical systems (e.g., EMIS Web, TPP SystmOne, Docman) Assist with evidence collation for CQC inspections Coordinate with the PCN, ICS/ICB, suppliers, and external accountants/payroll Support stock management, equipment/service contract tracking, and inventory checks