Admissions Co-Ordinator
| Posting date: | 31 December 2025 |
|---|---|
| Salary: | £27,485.00 to £30,162.00 per year |
| Additional salary information: | £27485.00 - £30162.00 a year |
| Hours: | Full time |
| Closing date: | 07 January 2026 |
| Location: | London, SE13 6LH |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9197-25-1225 |
Summary
Co-ordinating and responsibility for a caseload of patients on the waiting list for elective surgery within their designated specialty. Providing a primary point of contact between the multi-disciplinary team and their colleagues, patients and relatives. Schedule elective admission, contacting patient offering them admission dates and agree with them the date of admission. Delegate day to day scheduling of elective admissions and other tasks to the Scheduler, monitoring against agreed KPIs. To use the 18 week Referral to Treatment guidance to manage the elective patient journey and develop expert knowledge of RTT. To liaise with clinicians to ensure effective organisation and scheduling of theatre lists. To attend weekly PTL meetings with Service Manager ensuring theatre lists are booked to maximum capacity. This will involve proactively looking to fill late cancellations in order to maximise capacity and activity. To assist the Admissions Supervisor in monitoring and recording Surgeon annual leave and arranging cover where appropriate, ensuring relevant escalation to Service Manager in line with local leave booking policy where appropriate. Maintain a good understanding of the Trusts Access Policy and ensure that booking processes remain in line with the policy. To be responsible for anticipating potential breaches and escalating in good time to the Service Manager. This involves working with the Service Manager/Assistant Service Manager proactively to seek solutions to anticipate and avoid breaches. Be proactive in escalating where capacity limitations threaten target compliance and contribute to seeking ways to increase capacity. To undertake regular validation of waiting list. Make appointments for patients pre-assessment for surgery, in-line with the particular patients needs, or as directed by medical/clinical staff guidance. Prepare patient medical notes for review at pre-assessment as required. Including liaising with other trusts, if necessary, to order medical notes/clinical images and scans and have them available for the patients appointment/admission. Liaise with theatre to ensure that specialist equipment is available where needed, and that theatre slots are utilised appropriately. To cross cover with colleagues as appropriate, to ensure the smooth and effective running of the service. Organise interpreters as required. Ensure all cancelled operations are correctly recorded and new admission dates offered in line with the Trusts Access Policy. To supervise and train junior members of staff in the department, escalating any performance issues to the Admissions Supervisor.