Administration Officer
| Posting date: | 16 December 2025 |
|---|---|
| Salary: | £22,600.00 per year |
| Additional salary information: | £22600.00 a year |
| Hours: | Full time |
| Closing date: | 16 January 2026 |
| Location: | Newcastle Upon Tyne, NE4 9QB |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | A0561-25-0005 |
Summary
Job responsibilities Provide confidential high level administrative / PA support to the Practice Manager Support practice meetings (including HR meetings) by setting up rooms, preparing agendas, taking minutes and completing action points. Maintain HR files for the practice manager and administer recruitment processes Organise essential health and safety work such as PAT Testing Organise building repairs as required and conduct regular site audits Oversee contractors visiting site Monitor safety alerts received at the practice Record staff holidays, absence and training Record and administer complaints Organise staff training sessions, liaise with speakers and book staff onto courses Conduct ad hoc audits for the practice manager Maintain the policy and audit calendar Update the practice website and intranet Write a regular patient newsletter Conduct patient surveys Prepare ad hoc reports as required by the Practice Manager Produce posters and information campaigns including social media Take messages for the Practice Manager acting as a point of contact in their absence Keep practice information leaflets up to date Monitor and order supplies Answer telephones Work in a confidential manner with the practice manager and senior team Keep HR and other records in a way that complies with GDPR Organise virtual meetings and training sessions on Microsoft Teams and Zoom IT set up user log ins, process leavers, and support with purchase and maintaining working order of IT equipment Organise the patient participation group Support the practice manager to maintain and record compliance with health and safety law and CQC regulations including legionella, fire, security, PAT testing and others Maintain COSHH records and waste documentation Any other appropriate duties as required by the Practice Manager