Executive Assistant (Maternity Cover)
| Posting date: | 11 December 2025 |
|---|---|
| Salary: | £20 to £23 per hour |
| Hours: | Full time |
| Closing date: | 10 January 2026 |
| Location: | Birmingham, West Midlands |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Elite Personnel Ltd |
| Job type: | Temporary |
| Job reference: | SK18060 |
Summary
We are looking for a highly organised, proactive, and confident Executive Assistant to provide exceptional support to our clients CFO and other board members.
This is a key role at the heart of the organisation—perfect for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in keeping operations running smoothly.
As the Executive Assistant, you will be the go-to person for coordinating executive activities, managing complex diaries, ensuring seamless communication, and supporting essential business processes.
Your work will enable the Executive Team to focus on strategic priorities, helping drive the success and efficiency of the wider organisation.
Key Responsibilities
Executive & Administrative Support
Proactively manage complex diaries across multiple time zones for the board
Monitor and triage executive inboxes, ensuring timely follow-up and prioritisation acting as a gatekeeper
Prepare and submit executive expense claims and manage reconciliation of the boards company credit card
Provide occasional personal support to the CEO where required
Draft and prepare high-quality presentations, reports, briefing papers, agendas, letters, and internal documents
Ensure executives are fully briefed and prepared ahead of all meetings
Governance, Meetings & Communication
Coordinate document signing and contract approval workflows
Manage holiday bookings and expense approvals for executive direct reports
Support the smooth delivery of internal communications, including reviewing and approving company-wide messages
Schedule meetings, take minutes, and manage follow-ups for all weekly and monthly Board, Executive, Committee, and Shareholder meetings
Coordinate and distribute the monthly Board Pack
Operational & Office Support
Assist with KYC documentation and liaise with banking partners on related processes
Act as the first point of contact for IT support queries from the Executive Team, escalating when needed
Coordinate logistics for company events such as Sales Away Days, Shareholder Meetings.
Oversee office supplies and services across four sites
Manage facilities budgets, spend, and relationships with third-party contractors
Maintain compliance logs (e.g., emergency lighting, water temperatures, first aid)
Support internal audit préparation ISO, ect
Open, scan, and distribute post for the Clevedon office
What We’re Looking for
A highly organised multitasker with excellent attention to detail
Someone who thrives on variety and can adapt quickly to shifting priorities
A confident communicator able to work with stakeholders at all levels
A problem-solver who takes initiative and works independently
Previous experience supporting C-suite executives is highly desirable
Attending board meeting taking meetings and translating financials into tables and board papers .
This role is to start asap
Benefits
Weekly pay
Holiday pay
Pension
Team environment
Modern offices
Is this is you apply now to sue@elitep.co.uk with your current CV
Please note we will require a copy of your UK rights to work to before an application can be progressed.
Due to the unprecedented volume of response, we are currently receiving, regrettably we are no longer able to respond to every application individually. If you have not heard back from us within 48 hours, please assume your application for this role has been unsuccessful. We do read each CV carefully and if the situation changes or another potentially suitable role becomes active, we will be back in contact.
This is a key role at the heart of the organisation—perfect for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in keeping operations running smoothly.
As the Executive Assistant, you will be the go-to person for coordinating executive activities, managing complex diaries, ensuring seamless communication, and supporting essential business processes.
Your work will enable the Executive Team to focus on strategic priorities, helping drive the success and efficiency of the wider organisation.
Key Responsibilities
Executive & Administrative Support
Proactively manage complex diaries across multiple time zones for the board
Monitor and triage executive inboxes, ensuring timely follow-up and prioritisation acting as a gatekeeper
Prepare and submit executive expense claims and manage reconciliation of the boards company credit card
Provide occasional personal support to the CEO where required
Draft and prepare high-quality presentations, reports, briefing papers, agendas, letters, and internal documents
Ensure executives are fully briefed and prepared ahead of all meetings
Governance, Meetings & Communication
Coordinate document signing and contract approval workflows
Manage holiday bookings and expense approvals for executive direct reports
Support the smooth delivery of internal communications, including reviewing and approving company-wide messages
Schedule meetings, take minutes, and manage follow-ups for all weekly and monthly Board, Executive, Committee, and Shareholder meetings
Coordinate and distribute the monthly Board Pack
Operational & Office Support
Assist with KYC documentation and liaise with banking partners on related processes
Act as the first point of contact for IT support queries from the Executive Team, escalating when needed
Coordinate logistics for company events such as Sales Away Days, Shareholder Meetings.
Oversee office supplies and services across four sites
Manage facilities budgets, spend, and relationships with third-party contractors
Maintain compliance logs (e.g., emergency lighting, water temperatures, first aid)
Support internal audit préparation ISO, ect
Open, scan, and distribute post for the Clevedon office
What We’re Looking for
A highly organised multitasker with excellent attention to detail
Someone who thrives on variety and can adapt quickly to shifting priorities
A confident communicator able to work with stakeholders at all levels
A problem-solver who takes initiative and works independently
Previous experience supporting C-suite executives is highly desirable
Attending board meeting taking meetings and translating financials into tables and board papers .
This role is to start asap
Benefits
Weekly pay
Holiday pay
Pension
Team environment
Modern offices
Is this is you apply now to sue@elitep.co.uk with your current CV
Please note we will require a copy of your UK rights to work to before an application can be progressed.
Due to the unprecedented volume of response, we are currently receiving, regrettably we are no longer able to respond to every application individually. If you have not heard back from us within 48 hours, please assume your application for this role has been unsuccessful. We do read each CV carefully and if the situation changes or another potentially suitable role becomes active, we will be back in contact.