Administrator - Business Support Admin
| Posting date: | 10 December 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 09 January 2026 |
| Location: | PO12 3BY |
| Company: | Mitie |
| Job type: | Permanent |
| Job reference: | 87153 |
Summary
Job Overview
-Role Overview
This post provides and facilitates the administration and support service to meet the requirements of administration and office services in HMS Sultan as required by the HESTIA contract.
Main Duties
-Primary Job Purpose
To provide an administration support service to the Executive Department and relevant personnel in HMS Sultan in the pursuit of successful and timely delivery, ensuring that all tasks are conducted in accordance with current MoD regulations.
-Responsibilities (tasks include, but are not limited to):
-Facilitate a prompt and effective response to the daily Establishment requirements directed to the Executive Department, notifying appropriate personnel where required.
-Compile and maintain the Establishment Diary, attending appropriate planning meetings and sourcing relevant information to ensure continuity and accuracy.
-Coordinate, compile and prepare for timely release HMS Sultan Daily Orders & fortnightly newsletter.
-Provide a focal point for the preparation and maintenance of HMS Sultan Temporary Memorandum, reviewing content for clarity and accuracy and prepare for authorised release.
-Coordinate the Executive Department Stationery demand.
-Maintaining the Function Request database and liaise with relevant stakeholders to ensure event authorisation.
-To become familiar with and provide absence cover for the Commanders Assistant and Commanding Officers PA.
-Carry out any other tasks as determined by the Mitie Line Manager.
-Actively promote a safe working culture within your area thus ensuring that there are no reportable accidents to all staff, contractors, customers, or any visitors to your department that are attributable to your negligence or failure to adhere to Health and Safety procedures, processes, and the law.
What we are looking for
-
-The successful candidate will be well-organised, precise, confident with credible communication skills readily able and willing to contribute at all levels. In addition, the individual will be versatile, intuitive, and professional with good judgement and absolute integrity. Pro-active and persuasive when required and responsive to changing needs of the business and demands of the customer, while remaining calm under pressure and self-motivated, the incumbent will be reliable and well presented, giving a positive image of MITIE company values. In addition, the following is needed.
-Administration experience with excellent organisational, time-management and motivational skills and a high degree of integrity and confidentiality.
-Proven track record of delivering quality administration support at management level and ability to work unsupervised using own initiative.
-Persuasive and credible verbal and written communicator with the ability to develop close working relationships.
-IT literate with a good working knowledge of MS Office applications.
-Good standard of education.
Additional Information
MOD security clearance and DBS Standard required. To meet national security vetting requirements, you will normally need to have been resident in the UK for at least 3 years to gain a Counter Terrorist Check, 5 years for Security Clearance and 10 years for Developed Vetting prior to the date of application. All Developed Vetted posts are required to be UK Nationals.
Proof of right to work in UK essential
The Contract operates a 37.5 hour working week between the hours of 0730 and 1700 Mon to Fri only. The current working hours allow for an early finish on a Friday.
Required to wear approved company work wear.
About the company
Mitie is a business of 77,500 colleagues making us the UK's leading facilities management company. Mitie's vision is to work together to deliver the exceptional, every day. It is a commitment we make to our customers day in, day out. We are built on integrity and trust. We always go the extra mile to get the job done.
We champion diversity and inclusion and have six employee networks offering supportive spaces for military veterans, parents and carers, LGBTQ+, women, disabled colleagues, and for all races and ethnicities. Mitie has a comprehensive and practical approach to achieving net zero carbon. A wide variety of benefits are available to employees, including additional leave purchase, Give as You Earn, Salary Finance, Save as You Earn, Share Incentive Plan, Cycle to Work, purchase of private medical cover, life cover, technical equipment, childcare vouchers, and more. A reward and recognition scheme is in place and a wide variety of high street discounts are available to claim. There are career pathway opportunities, such as workplace apprenticeships and leadership development programmes, and an offer is made to ‘give back' to the community during paid time. Please ask more about these benefits at interview.
Additional information for internal applicants
Please ensure that you discuss your application with your current line manager before formally applying. Please note that internal job moves are subject to the standard terms for the post being advertised. Enhanced terms cannot be honoured.
-Role Overview
This post provides and facilitates the administration and support service to meet the requirements of administration and office services in HMS Sultan as required by the HESTIA contract.
Main Duties
-Primary Job Purpose
To provide an administration support service to the Executive Department and relevant personnel in HMS Sultan in the pursuit of successful and timely delivery, ensuring that all tasks are conducted in accordance with current MoD regulations.
-Responsibilities (tasks include, but are not limited to):
-Facilitate a prompt and effective response to the daily Establishment requirements directed to the Executive Department, notifying appropriate personnel where required.
-Compile and maintain the Establishment Diary, attending appropriate planning meetings and sourcing relevant information to ensure continuity and accuracy.
-Coordinate, compile and prepare for timely release HMS Sultan Daily Orders & fortnightly newsletter.
-Provide a focal point for the preparation and maintenance of HMS Sultan Temporary Memorandum, reviewing content for clarity and accuracy and prepare for authorised release.
-Coordinate the Executive Department Stationery demand.
-Maintaining the Function Request database and liaise with relevant stakeholders to ensure event authorisation.
-To become familiar with and provide absence cover for the Commanders Assistant and Commanding Officers PA.
-Carry out any other tasks as determined by the Mitie Line Manager.
-Actively promote a safe working culture within your area thus ensuring that there are no reportable accidents to all staff, contractors, customers, or any visitors to your department that are attributable to your negligence or failure to adhere to Health and Safety procedures, processes, and the law.
What we are looking for
-
-The successful candidate will be well-organised, precise, confident with credible communication skills readily able and willing to contribute at all levels. In addition, the individual will be versatile, intuitive, and professional with good judgement and absolute integrity. Pro-active and persuasive when required and responsive to changing needs of the business and demands of the customer, while remaining calm under pressure and self-motivated, the incumbent will be reliable and well presented, giving a positive image of MITIE company values. In addition, the following is needed.
-Administration experience with excellent organisational, time-management and motivational skills and a high degree of integrity and confidentiality.
-Proven track record of delivering quality administration support at management level and ability to work unsupervised using own initiative.
-Persuasive and credible verbal and written communicator with the ability to develop close working relationships.
-IT literate with a good working knowledge of MS Office applications.
-Good standard of education.
Additional Information
MOD security clearance and DBS Standard required. To meet national security vetting requirements, you will normally need to have been resident in the UK for at least 3 years to gain a Counter Terrorist Check, 5 years for Security Clearance and 10 years for Developed Vetting prior to the date of application. All Developed Vetted posts are required to be UK Nationals.
Proof of right to work in UK essential
The Contract operates a 37.5 hour working week between the hours of 0730 and 1700 Mon to Fri only. The current working hours allow for an early finish on a Friday.
Required to wear approved company work wear.
About the company
Mitie is a business of 77,500 colleagues making us the UK's leading facilities management company. Mitie's vision is to work together to deliver the exceptional, every day. It is a commitment we make to our customers day in, day out. We are built on integrity and trust. We always go the extra mile to get the job done.
We champion diversity and inclusion and have six employee networks offering supportive spaces for military veterans, parents and carers, LGBTQ+, women, disabled colleagues, and for all races and ethnicities. Mitie has a comprehensive and practical approach to achieving net zero carbon. A wide variety of benefits are available to employees, including additional leave purchase, Give as You Earn, Salary Finance, Save as You Earn, Share Incentive Plan, Cycle to Work, purchase of private medical cover, life cover, technical equipment, childcare vouchers, and more. A reward and recognition scheme is in place and a wide variety of high street discounts are available to claim. There are career pathway opportunities, such as workplace apprenticeships and leadership development programmes, and an offer is made to ‘give back' to the community during paid time. Please ask more about these benefits at interview.
Additional information for internal applicants
Please ensure that you discuss your application with your current line manager before formally applying. Please note that internal job moves are subject to the standard terms for the post being advertised. Enhanced terms cannot be honoured.