Estates Officer

Posting date:	04 December 2025
Salary:	£38,682.00 to £46,580.00 per year
Additional salary information:	£38682.00 - £46580.00 a year
Hours:	Full time
Closing date:	18 December 2025
Location:	Stoke on Trent, ST4 6QB
Company:	NHS Jobs
Job type:	Permanent
Job reference:	C9205-25-1877

Summary

Management Support Contribute to the overall performance of the Estates, Facilities and PFI Division through support of Capital Projects Team and delivery of specific projects, as directed. Assist and support the Executive Director of EF&PFI Division and the Deputy Directors of EF&PFI Division in the achievement of the Divisional and Trust objectives. Ensure all schemes are managed in accordance with relevant statutory legislation and an appropriate risk management system is in place. Quality and Service Development To support the systems for clinical and financial governance. To work with others to develop and maintain positive relationships with both internal and external service users, ensuring the delivery of high quality responsive services. To ensure that all Trust policies and procedures are adhered to and to make recommendations on their amendment as necessary. Financial Management To contribute to the definition of the financial resources required to achieve Divisional objectives as part of the budget setting process. To be responsible for managing capital project budgets in line with Standing Financial Instructions, Standing Orders, Schemes of Delegation and any current Cost Improvement programmes or finance initiatives. To develop options for the achievement of cost improvement targets and support, monitor and review their implementation. To ensure a robust change control process is put in place to ensure capital schemes do not exceed the approved budget. Planning and Performance Review To participate in the process of linking business planning, service planning, workforce planning, education and development in support of the Trust and Divisional Strategy. Activity management To alert the Divisional management team to developments within Divisions, identifying service and cost implications for the EF&PFI Division and representing the Estates and the Division during planning and implementation. To implement new practices/developments within EF&PFI Division, which may influence the effective and efficient delivery of service. Human Resources Management To ensure compliance with Health and Safety legislation and regulations and Health and Safety policies and procedures within the Estates Department. To support a culture that encourages the use of initiative, individual and team responsibility, open communication, fairness, equality and inclusivity. In particular, to ensure that time and resources are managed through effective support of teamwork, leadership and motivation across the E&FM Department. Personal/Professional Development To take every reasonable opportunity to maintain and improve your professional knowledge and competence To participate in personal objective setting and review, including the creation of a personal development plan and the Trusts appraisal process. To contribute to the development of the estates profession, within and wider to the Trust. To provide expert advice to senior managers and other senior colleagues. To liaise with the NHS Estates, SHA and other relevant external bodies on all issues around legislation, standards and guidance relevant to Estates and assimilate and disseminate information across the Trust as appropriate. Health and Safety To take reasonable care for your own Health and Safety and that of any other person who may be affected by your acts or omissions at work. To co-operate with University Hospitals of North Midlands (NHS) Trust in ensuring that statutory regulations, codes of practice, local policies and departmental health and safety rules are adhered to. To comply and adhere to individual and role specific responsibilities as stated in the Trust Health and Safety Policy (HS01) and all other Health and Safety related policies. Equality and Diversity UHNM is committed to the implementation of the Equality, Diversity and Inclusion Policy Which ensures equal opportunities for all. UHNM is also committed to embracing diversity and eliminating discrimination in both its role as an employer and as a provider of services. It aims to create a culture that respects and values each others differences, promotes dignity, equality and diversity and encourages individuals to develop and maximise their potential. All staff are required to observe this policy in their behaviour to other workers and patients/service users Infection Prevention Infection Prevention is the obligation of every employee both clinical and non-clinical at the University Hospitals North Midlands NHS Trust. Driving down healthcare associated infection is everyones responsibility and all staff are required to adhere to the Trusts Infection Prevention policy All staff employed by the UHNM Trust have the following responsibilities: Trust Dress Code Trust approved uniform/dress code must be adhered to When in clinical areas all staff must be bare below the elbow, without wrist watches, stoned rings, wrist jewellery, false nails, nail polish or plaster casts No personal bags to be worn during clinical duties Hand Hygiene Decontaminate your hands as the per The five moments of hand hygiene Own Practice Lead by example Encourage and praise good practice Be prepared to accept advice about your own practice Decontamination Ensure that equipment you have been using or about to use has been decontaminated effectively Ensure that you are aware of the Trust approved cleaning products, and follow a safe system of works Trust Policies Ensure that you know and strictly follow relevant Infection Prevention policies for your role and apply standard precautions at all times, which is available in the Infection Prevention Manual on the UHNM intranet Data Protection Act, General Data Protection Regulation (GDPR) and the NHS Code of Confidentiality All staff are responsible for ensuring they are familiar with and adhere to the Trusts policies, procedures and guidelines with regards to the Data Protection Act, General Data Protection Regulation (GDPR) and the NHS Code of Confidentiality. This includes confidentiality, information security, cyber security, secondary use and management of records. Staff have a responsibility in protecting the rights and freedom of natural persons (i.e. live individuals) and to ensure that personal data is not processed without their knowledge, and, wherever possible, that it is processed with their consent. Processing includes holding, obtaining, recording, using and disclosing of information and applies to all forms of media, including paper and images. It applies to both patient and staff information Hence staff must ensure confidentiality is maintained at all times, data is recorded accurately and you only access this information as part of your job role Safeguarding Children, Young People and Adults with care and support needs All staff are responsible for ensuring that they are familiar with and adhere to the Trusts Safeguarding Children and Adults policies, procedures and guidelines. All health professionals who come into contact with children, parents, adults with care and support needs and carers in the course of their work have a responsibility to safeguard and promote their welfare as directed by the Children Acts 1989/2004 and the Care Act 2014. Health professionals also have a responsibility even when the health professional does not work directly with a child or adult with care and support needs but may be seeing their parent, carer or other significant adult. All staff are required to attend safeguarding awareness training and undertake any additional training in relation to safeguarding relevant to their role. This job description is not intended to be an exhaustive list and may be subject to change from time to time. All documents referred to throughout this Job Description can be found on the Trusts intranet, or alternatively copies can be obtained from the Human Resources Directorate Sustainability Sustainability and Corporate Social Responsibility are fundamental to the way the University Hospitals of North Midlands NHS Trust (UHNM) work. The Trust has developed a Sustainable Development Management Plan (SDMP): Our 2020 Vision: Our Sustainable Future with a vision to become the most sustainable NHS Trust by 2020. In order to achieve this, we need the support of all staff. As a member of staff, it is your responsibility to minimise the Trusts environmental impact and to ensure that Trust resources are used efficiently with minimum wastage throughout daily activities. This will include minimising waste production through printing and photocopying less, reducing water waste and when waste is produced, it is your responsibility to segregate all clinical waste correctly and recycle. Switch off lights and equipment when not in use, report all faults and heating / cooling concerns promptly to the Estates Helpdesk and where possible minimise business travel. Where the role includes the ordering and use of supplies or equipment the post holder will consider the environmental impact of purchases. SWITCH to a Sustainable UHNM is a campaign that focuses on the sustainability of the Trust and how we can use resources more effectively to provide better patient care, improve our health and work place. SWITCH is looking to recruit as many Champions as possible to help to bring the campaign to colleagues in their departments / wards and bring SWITCH to life. If you are interested in becoming a SWITCH Champion please contact switch@uhns.nhs.uk