Administrative Assistant
| Posting date: | 28 November 2025 |
|---|---|
| Salary: | £25,945 to £26,979 per year, pro rata |
| Hours: | Part time |
| Closing date: | 19 December 2025 |
| Location: | Clarendon Building, Broad Street, Oxford OX1 3BG |
| Remote working: | On-site only |
| Company: | Gardens, Libraries and Museums (GLAM), University of Oxford |
| Job type: | Permanent |
| Job reference: | 181893 |
Summary
About the role
The Bodleian Libraries are seeking an Administrative Assistant to provide vital support to the busy and high-profile Directorate office.
Situated in the Clarendon Building of the historic buildings of the Bodleian Libraries, your primary role will be to provide administrative support within the Directorate office. You will also provide reception cover for the Clarendon Building for a short period each day.
You will maintain and update spreadsheets and mailing lists, and assist with correspondence and visitor arrangements. While providing reception cover, you will greet visitors and ensure queries are dealt with efficiently and professionally.
This is a varied and interesting role, and since the libraries always have something interesting going on, from exhibitions, events and VIP visits to being a popular filming location, there is always the opportunity to get involved in something new!
This is a permanent part-time post, working 20 hours per week (0.5479 FTE). Working hours will be from 13:00–17:00.
Please note that this role does not support remote working.
About You
You will have excellent communication skills, both written and verbal, with an ability to engage confidently and courteously with visitors. You will be experienced in working within a reception or customer service environment and understand the importance of confidentiality.
Good IT skills are essential, particularly proficiency in Microsoft Office applications including Outlook and Excel, as is the ability to manage a varied workload and meet deadlines with accuracy and attention to detail.
What We Offer
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
More information is available at https://hr.admin.ox.ac.uk/staff-benefits
So, take the opportunity to apply and you could have the privilege of working in and amongst the most iconic and historic buildings in Oxford!
Diversity
Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.
We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.
How to apply
You will be required to upload your CV and supporting evidence form using the attached template as part of your online application. The supporting evidence form lists each of the essential and desirable selection criteria, as listed in the job description – please explain how you meet each one. CVs alone will not be considered.
The Chair of this recruitment panel will be Janet Killilea, Executive Assistant, who can be contacted with enquiries relating to the role (janet.killilea@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).
Only applications received online before 12:00 midday (GMT) on Friday 19 December 2025 can be considered. Interviews are expected to take place on Tuesday 13 January 2026.
The Bodleian Libraries are seeking an Administrative Assistant to provide vital support to the busy and high-profile Directorate office.
Situated in the Clarendon Building of the historic buildings of the Bodleian Libraries, your primary role will be to provide administrative support within the Directorate office. You will also provide reception cover for the Clarendon Building for a short period each day.
You will maintain and update spreadsheets and mailing lists, and assist with correspondence and visitor arrangements. While providing reception cover, you will greet visitors and ensure queries are dealt with efficiently and professionally.
This is a varied and interesting role, and since the libraries always have something interesting going on, from exhibitions, events and VIP visits to being a popular filming location, there is always the opportunity to get involved in something new!
This is a permanent part-time post, working 20 hours per week (0.5479 FTE). Working hours will be from 13:00–17:00.
Please note that this role does not support remote working.
About You
You will have excellent communication skills, both written and verbal, with an ability to engage confidently and courteously with visitors. You will be experienced in working within a reception or customer service environment and understand the importance of confidentiality.
Good IT skills are essential, particularly proficiency in Microsoft Office applications including Outlook and Excel, as is the ability to manage a varied workload and meet deadlines with accuracy and attention to detail.
What We Offer
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
More information is available at https://hr.admin.ox.ac.uk/staff-benefits
So, take the opportunity to apply and you could have the privilege of working in and amongst the most iconic and historic buildings in Oxford!
Diversity
Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.
We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.
How to apply
You will be required to upload your CV and supporting evidence form using the attached template as part of your online application. The supporting evidence form lists each of the essential and desirable selection criteria, as listed in the job description – please explain how you meet each one. CVs alone will not be considered.
The Chair of this recruitment panel will be Janet Killilea, Executive Assistant, who can be contacted with enquiries relating to the role (janet.killilea@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).
Only applications received online before 12:00 midday (GMT) on Friday 19 December 2025 can be considered. Interviews are expected to take place on Tuesday 13 January 2026.