Central Admin Coordinator
| Posting date: | 20 November 2025 |
|---|---|
| Salary: | £25,500 per year |
| Hours: | Full time |
| Closing date: | 10 December 2025 |
| Location: | Portsmouth, Hampshire |
| Remote working: | Hybrid - work remotely up to 1 day per week |
| Company: | University of Portsmouth Students' Union |
| Job type: | Temporary |
| Job reference: | UPSU2553 |
Summary
The University of Portsmouth Students’ Union (The Union or UPSU for short) is a forward thinking, friendly organisation with a vision of “delivering a positive impact with every Portsmouth student”. As a charity led by its values and guided by its members, we offer a wide range of services and activities to support and enrich the lives of our students. UPSU employs approximately 35 career staff, a further 100 student staff and we work with over 1000 registered student volunteers and over 100 student groups.
An exciting opportunity has arisen to join the Central Services function as a Central Admin Supervisor. The Finance & Central Admin Supervisor post is responsible for supporting, delivering and developing the operations of the Union’s Central Service Function, including the delivery of HR and Central Admin processes and administration.
Central Admin duties will include:
- Delivery of employee lifecycle processes, from recruitment and onboarding through to leavers
- Day to day management of central boxes
- Management and checking of timesheets and sickness absence processes
- Keeping up to date records such as HR and personnel records
- Support the provision of training and inductions to new members of staff.
- Responsible for drafting agendas, circulating board papers and clerking for Union Board Meetings.
- Support and deputise for daily Finance tasks as appropriate.
The successful candidate will have strong administration skills, excellent attention to detail and understand the importance of confidentiality. They will be able to communicate effectively with all members of the staff team and have the ability to work well with others. They will also be able to handle competing priorities, able to use their initiative and enjoy working in a fast paced environment. Experience in an administration or HR administration role is preferred.
What we offer
- Strong team mentality, supportive and sociable workplace
- Regular training opportunities and team development days
- 38 days holiday (30 days annual leave + 8 bank holidays) and additional Christmas leave (University shutdown)
- Flexible working (e.g. flexitime, career break, paid time off for volunteering)
35 hour week
- Enhanced sick pay, maternity, paternity or adoption leave
- Access to University staff benefits: discounted gym membership, free library membership, bike safe
- Employee Assistance Programme
For more information on this opportunity and how to apply, please visit www.upsu.net/careers. For an informal conversation about this opportunity, please contact Laurie Jones, Senior Central Manager on laurie.jones@upsu.net or 02392843665.
Closing date for applications: Midday, 10th December 2025
Interviews will be held on date: 16th December 2025
We kindly ask that candidates do not send CVs or cover letters as these will not be considered. You can find an application form on our website.
Anonymous shortlisting will be carried out for this role to ensure a fair and consistent approach to recruitment. We will not disclose any personal details to the shortlisting panel. Any documents or links with identifying information will not be used during shortlisting, but can be submitted if you are selected for an interview.
We are strongly dedicated to embedding equality, diversity and inclusion (EDI) within our community and we are passionate about creating a welcoming and inclusive environment which supports everyone from recruitment through to appointment, regardless of your background. We welcome applications from all talented people and as part of this commitment, we are working to improve the diversity of our workforce to ensure that it is as relevant and representative of our student community as possible and are actively encouraging applications from underrepresented groups.
The Union is a MINDFUL EMPLOYER® and we are committed to creating a supportive and open culture and actively support the mental wellbeing of all staff.
Due to the high number of applicants, if you have not heard from UPSU by the interview date you should assume you have been unsuccessful in your application.
An exciting opportunity has arisen to join the Central Services function as a Central Admin Supervisor. The Finance & Central Admin Supervisor post is responsible for supporting, delivering and developing the operations of the Union’s Central Service Function, including the delivery of HR and Central Admin processes and administration.
Central Admin duties will include:
- Delivery of employee lifecycle processes, from recruitment and onboarding through to leavers
- Day to day management of central boxes
- Management and checking of timesheets and sickness absence processes
- Keeping up to date records such as HR and personnel records
- Support the provision of training and inductions to new members of staff.
- Responsible for drafting agendas, circulating board papers and clerking for Union Board Meetings.
- Support and deputise for daily Finance tasks as appropriate.
The successful candidate will have strong administration skills, excellent attention to detail and understand the importance of confidentiality. They will be able to communicate effectively with all members of the staff team and have the ability to work well with others. They will also be able to handle competing priorities, able to use their initiative and enjoy working in a fast paced environment. Experience in an administration or HR administration role is preferred.
What we offer
- Strong team mentality, supportive and sociable workplace
- Regular training opportunities and team development days
- 38 days holiday (30 days annual leave + 8 bank holidays) and additional Christmas leave (University shutdown)
- Flexible working (e.g. flexitime, career break, paid time off for volunteering)
35 hour week
- Enhanced sick pay, maternity, paternity or adoption leave
- Access to University staff benefits: discounted gym membership, free library membership, bike safe
- Employee Assistance Programme
For more information on this opportunity and how to apply, please visit www.upsu.net/careers. For an informal conversation about this opportunity, please contact Laurie Jones, Senior Central Manager on laurie.jones@upsu.net or 02392843665.
Closing date for applications: Midday, 10th December 2025
Interviews will be held on date: 16th December 2025
We kindly ask that candidates do not send CVs or cover letters as these will not be considered. You can find an application form on our website.
Anonymous shortlisting will be carried out for this role to ensure a fair and consistent approach to recruitment. We will not disclose any personal details to the shortlisting panel. Any documents or links with identifying information will not be used during shortlisting, but can be submitted if you are selected for an interview.
We are strongly dedicated to embedding equality, diversity and inclusion (EDI) within our community and we are passionate about creating a welcoming and inclusive environment which supports everyone from recruitment through to appointment, regardless of your background. We welcome applications from all talented people and as part of this commitment, we are working to improve the diversity of our workforce to ensure that it is as relevant and representative of our student community as possible and are actively encouraging applications from underrepresented groups.
The Union is a MINDFUL EMPLOYER® and we are committed to creating a supportive and open culture and actively support the mental wellbeing of all staff.
Due to the high number of applicants, if you have not heard from UPSU by the interview date you should assume you have been unsuccessful in your application.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.