Events Coordinator
| Posting date: | 20 November 2025 |
|---|---|
| Salary: | £25,500 per year |
| Additional salary information: | Pension + additional annual leave |
| Hours: | Full time |
| Closing date: | 10 December 2025 |
| Location: | Portsmouth, Hampshire |
| Remote working: | On-site only |
| Company: | University of Portsmouth Students' Union |
| Job type: | Temporary |
| Job reference: | UPSU2553 |
Summary
The University of Portsmouth Students’ Union (The Union or UPSU for short) is a forward thinking, friendly organisation with a vision of “delivering a positive impact with every Portsmouth student”. As a charity led by its values and guided by its members, we offer a wide range of services and activities to support and enrich the lives of our students. UPSU employs approximately 30 career staff, a further 40 student staff and we work with over 1000 registered student volunteers and over 100 student groups.
We are looking for an enthusiastic, creative, and student-focused Events Engagement Specialist to join our vibrant Student Union team. In this exciting role, you’ll be at the heart of campus life—designing and delivering a diverse programme of events that bring students together, create unforgettable experiences, and foster a sense of connection, community, and belonging. The Events Engagement Specialist will also be responsible for ensuring the health and safety of participants during any activity programme and events as well as creating budgets for individual events/projects.
Whether it’s large-scale welcome weeks, cultural celebrations, live music nights, mental health awareness campaigns, or relaxed coffee mornings, your mission will be to make sure students not only have fun but also feel seen, supported, and included.
We’d love to hear from you if you are:
- Passionate about student life and community building.
- A confident event planner with strong organisational and time-management skills.
- A creative thinker who enjoys bringing fresh, fun ideas to the table.
- An excellent communicator who can build relationships with diverse stakeholders.
- Comfortable working evenings and occasional weekends when events require.
- A collaborative team player who thrives in a fast-paced environment.
What we offer
- Strong team mentality, supportive and sociable workplace
- Regular training opportunities and team development days
- 38 days holiday (30 days annual leave + 8 bank holidays) and additional Christmas leave (University shutdown)
- Flexible working (e.g. flexitime within constraints of the role, career break, paid time off for volunteering)
- 35 hour week
- Enhanced sick pay, maternity, paternity or adoption leave
- Access to University staff benefits: discounted gym membership, free library membership, bike safe
- Employee Assistance Programme
For more information on this opportunity and how to apply, please visit www.upsu.net/careers. For an informal conversation about this opportunity, please contact Ashley Martin, on 02392 3647 or via email to ashley.martin@upsu.net
Closing date for applications: Midday, Wednesday 10th December
Interviews will be held on: Wednesday 17th December
We kindly ask that candidates do not send CVs or cover letters as these will not be considered. You can find an application form on our website.
Anonymous shortlisting will be carried out for this role to ensure a fair and consistent approach to recruitment. We will not disclose any personal details to the shortlisting panel. Any documents or links with identifying information will not be used during shortlisting, but can be submitted if you are selected for an interview.
We are strongly dedicated to embedding equality, diversity and inclusion (EDI) within our community and we are passionate about creating a welcoming and inclusive environment which supports everyone from recruitment through to appointment, regardless of your background. We welcome applications from all talented people and as part of this commitment, we are working to improve the diversity of our workforce to ensure that it is as relevant and representative of our student community as possible and are actively encouraging applications from underrepresented groups.
The Union is a MINDFUL EMPLOYER® and we are committed to creating a supportive and open culture and actively support the mental wellbeing of all staff.
Due to the high number of applicants, if you have not heard from UPSU by the interview date you should assume you have been unsuccessful in your application.
We are looking for an enthusiastic, creative, and student-focused Events Engagement Specialist to join our vibrant Student Union team. In this exciting role, you’ll be at the heart of campus life—designing and delivering a diverse programme of events that bring students together, create unforgettable experiences, and foster a sense of connection, community, and belonging. The Events Engagement Specialist will also be responsible for ensuring the health and safety of participants during any activity programme and events as well as creating budgets for individual events/projects.
Whether it’s large-scale welcome weeks, cultural celebrations, live music nights, mental health awareness campaigns, or relaxed coffee mornings, your mission will be to make sure students not only have fun but also feel seen, supported, and included.
We’d love to hear from you if you are:
- Passionate about student life and community building.
- A confident event planner with strong organisational and time-management skills.
- A creative thinker who enjoys bringing fresh, fun ideas to the table.
- An excellent communicator who can build relationships with diverse stakeholders.
- Comfortable working evenings and occasional weekends when events require.
- A collaborative team player who thrives in a fast-paced environment.
What we offer
- Strong team mentality, supportive and sociable workplace
- Regular training opportunities and team development days
- 38 days holiday (30 days annual leave + 8 bank holidays) and additional Christmas leave (University shutdown)
- Flexible working (e.g. flexitime within constraints of the role, career break, paid time off for volunteering)
- 35 hour week
- Enhanced sick pay, maternity, paternity or adoption leave
- Access to University staff benefits: discounted gym membership, free library membership, bike safe
- Employee Assistance Programme
For more information on this opportunity and how to apply, please visit www.upsu.net/careers. For an informal conversation about this opportunity, please contact Ashley Martin, on 02392 3647 or via email to ashley.martin@upsu.net
Closing date for applications: Midday, Wednesday 10th December
Interviews will be held on: Wednesday 17th December
We kindly ask that candidates do not send CVs or cover letters as these will not be considered. You can find an application form on our website.
Anonymous shortlisting will be carried out for this role to ensure a fair and consistent approach to recruitment. We will not disclose any personal details to the shortlisting panel. Any documents or links with identifying information will not be used during shortlisting, but can be submitted if you are selected for an interview.
We are strongly dedicated to embedding equality, diversity and inclusion (EDI) within our community and we are passionate about creating a welcoming and inclusive environment which supports everyone from recruitment through to appointment, regardless of your background. We welcome applications from all talented people and as part of this commitment, we are working to improve the diversity of our workforce to ensure that it is as relevant and representative of our student community as possible and are actively encouraging applications from underrepresented groups.
The Union is a MINDFUL EMPLOYER® and we are committed to creating a supportive and open culture and actively support the mental wellbeing of all staff.
Due to the high number of applicants, if you have not heard from UPSU by the interview date you should assume you have been unsuccessful in your application.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.