Records Assistant
| Posting date: | 10 November 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Competitive salary |
| Hours: | Full time |
| Closing date: | 10 December 2025 |
| Location: | Bristol, South West England |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Web Recruit Ltd |
| Job type: | Permanent |
| Job reference: | 0207 |
Summary
Records Assistant
Bristol
About Us
Withers & Rogers is one of Europe’s largest dedicated intellectual property law firms, with offices across the UK, Paris, and Munich. Established more than 140 years ago, we remain as passionate as ever about making intellectual property work to our clients’ best advantage. Today, our clients include many renowned, innovative organisations from across Europe, North America, and Asia.
We believe that our patent and trade mark attorneys, support, and operations staff have a breadth of expertise and a depth of specialist sector knowledge that is second to none. Our purpose is building trusting relationships, and our vision is to be an independent, responsible, sustainably profitable, and globally focused firm, known for building trusting relationships.
The Role
This is a full-time, 13-month fixed-term contract based in one of our UK offices: Bristol, Sheffield, or Warwick. Hybrid working options, including working from home, are available.
The position will predominantly focus on trade mark and design matters within the Records department.
In this role, your responsibilities will include:
- Docketing on official deadlines on the IP case management system
- Validating case data on the IP case management system
- Opening new client name records
- Reporting official notices to clients regarding case status
- Closing and updating cases on the IP case management system
- Onboarding client portfolios
- Ongoing quality control and data integrity maintenance for record accuracy on the IP case management system
About You
To join us as a Records Assistant, you’ll need:
- Experience in trade marks and designs is preferred, or a patent administration background
- Good communication skills and able to interact at all levels with internal and external contacts
- High level of accuracy, attention to detail, and work pride
- The ability to balance and prioritise workload, remain composed and level-headed during periods of particularly busy activity, and be proactive in helping other members of the team
- Good Microsoft package skills
- An understanding of IP case management systems, ideally
- A desire to learn and a willingness to become involved in the work, working individually and as part of a team
Your Rewards
- Competitive salary
- Benefits such as a healthcare cash plan and additional holiday purchase scheme
- Flexible working options
- Enhanced Parental Leave options
- Positive and welcoming work environment
Applications will be reviewed as they are received, so early applications are encouraged.
We foster a supportive and inclusive culture where employees are encouraged to broaden their knowledge, challenge themselves and share their ideas.
If you think you have the skills to succeed, we would love to hear from you.
Bristol
About Us
Withers & Rogers is one of Europe’s largest dedicated intellectual property law firms, with offices across the UK, Paris, and Munich. Established more than 140 years ago, we remain as passionate as ever about making intellectual property work to our clients’ best advantage. Today, our clients include many renowned, innovative organisations from across Europe, North America, and Asia.
We believe that our patent and trade mark attorneys, support, and operations staff have a breadth of expertise and a depth of specialist sector knowledge that is second to none. Our purpose is building trusting relationships, and our vision is to be an independent, responsible, sustainably profitable, and globally focused firm, known for building trusting relationships.
The Role
This is a full-time, 13-month fixed-term contract based in one of our UK offices: Bristol, Sheffield, or Warwick. Hybrid working options, including working from home, are available.
The position will predominantly focus on trade mark and design matters within the Records department.
In this role, your responsibilities will include:
- Docketing on official deadlines on the IP case management system
- Validating case data on the IP case management system
- Opening new client name records
- Reporting official notices to clients regarding case status
- Closing and updating cases on the IP case management system
- Onboarding client portfolios
- Ongoing quality control and data integrity maintenance for record accuracy on the IP case management system
About You
To join us as a Records Assistant, you’ll need:
- Experience in trade marks and designs is preferred, or a patent administration background
- Good communication skills and able to interact at all levels with internal and external contacts
- High level of accuracy, attention to detail, and work pride
- The ability to balance and prioritise workload, remain composed and level-headed during periods of particularly busy activity, and be proactive in helping other members of the team
- Good Microsoft package skills
- An understanding of IP case management systems, ideally
- A desire to learn and a willingness to become involved in the work, working individually and as part of a team
Your Rewards
- Competitive salary
- Benefits such as a healthcare cash plan and additional holiday purchase scheme
- Flexible working options
- Enhanced Parental Leave options
- Positive and welcoming work environment
Applications will be reviewed as they are received, so early applications are encouraged.
We foster a supportive and inclusive culture where employees are encouraged to broaden their knowledge, challenge themselves and share their ideas.
If you think you have the skills to succeed, we would love to hear from you.