HR Administrator
| Posting date: | 17 September 2025 |
|---|---|
| Salary: | £26,535.00 to £29,762.00 per year |
| Additional salary information: | £26535.00 - £29762.00 a year |
| Hours: | Full time |
| Closing date: | 08 October 2025 |
| Location: | St Joseph's Hospice, Mare Street, London E8 4SA, E8 4SA |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | E0339-25-0013 |
Summary
Responsible to: HR Services Manager Working Pattern: 37.5 hours (Hybrid up to 1 day a week from home) Contract: Permanent Job Purpose As a central part of the HR team, the HR Administrator helps keep everything running smoothly behind the scenes. Acting as the first friendly face for staff and managers from supporting day to day administrative operations to partnering with HR Business Partners, the post holder helps create a positive, people-first experience across the organisation aligned with the Hospices values. Key Responsibilities 1. HR Team and Service Support Act as the first point of contact for all HR queries (phone, email, in person) escalating where necessary. Monitor shared and team inboxes, providing administrative support to the HR team. Build and maintain positive working relationships across the hospice. Support the HR Business Partners in all areas of HR delivery including policy updates and audit process. Coordinate, arrange and take minutes at key meetings. Manage stationery and stock supplies for the HR team. 2. Recruitment and Onboarding Draft and publish job adverts and vacancy packs to internal and external platforms. Assist hiring managers with shortlisting, interview scheduling, and candidate communications. Carry out all pre-employment checks, including references, DBS, right-to-work, and Occupational health. Prepare offer letters and contracts of employment. Add new starters to the HR System and order fobs and name badges. Organise and deliver new starter HR inductions. 3. HR Systems and Administration Maintain accurate personnel records in line with GDPR and hospice procedures. Manage key compliance tasks including DBS renewals, right-to-work checks, and professional registration monitoring. Report on HR metrics. Maintain the HR Portal and rota management system. Process payroll changes including starters, leavers, absences, contractual changes and other miscellaneous updates. Produce and issue routine HR communication (maternity, leaver, probation letters). Manage employee benefits and general employee administration queries. Track and support performance review and probation processes. Support managers with absence management administration, escalating complex matters to the HR Business Partners. Person Specification Essential Proven experience as an Administrator in a busy professional environment. Ability to handle confidential information with discretion and professionalism. Sound numeracy skills and an ability to learn basic payroll processes. Proficient in Microsoft Office and confident in database use, with strong attention to detail in data entry. Excellent written and verbal communication skills, with the ability to confidently engage effectively with staff at all levels. Strong organisational skills and ability to manage multiple tasks in a fast-paced environment. Proactive, self-motivated, and able to work independently while seeking support where appropriate. Willingness to work as part of a team and contribute positively to a supportive HR function. Commitment to upholding the Values and Behaviours Framework of St Josephs Hospice. Comfortable working in a hospice environment and demonstrating empathy and respect for its ethos and community. Desirable Experience working within the not-for-profit, charity, or healthcare sectors. Understanding of HR policies and supporting managers in their people management responsibilities.