Management Systems Co-ordinator
| Posting date: | 16 September 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £0.01-0.01 per annum |
| Hours: | Full time |
| Closing date: | 30 September 2025 |
| Location: | Portsmouth, PO1 3LT |
| Company: | Serco Limited |
| Job type: | Permanent |
| Job reference: | 304581-43655862 |
Summary
Management Systems Co-ordinator
Based at any of our sites ranging from HMNB Portsmouth, HMNB Plymouth, HMNB Clyde, HMNB Kyle of Lochalsh
Permanent
- 37.5 hours per week
- Monday
- Friday Competitive salary plus benefits
Management Systems Co-ordinator
Based at any of our sites ranging from HMNB Portsmouth, HMNB Plymouth, HMNB Clyde, HMNB Kyle of Lochalsh
Permanent
- 37.5 hours per week
- Monday
- Friday Competitive salary plus benefits
Serco are recruiting for a Management Systems Co-ordinator to join the team based at HMNB Portsmouth. This role will be responsible for maintaining the integrity of Marine Services non-financial management systems. This role will report into the Head of Asset Management but will be expected to have the ability to liaise with all levels of the business from afloat staff to director level.
Main Accountabilities:
Develop and maintain integrated reporting tools for Marine Service to monitor business critical non-commercial KPI’s.
Continued Management and Development of Maritime Services SharePoint environment, migration, amalgamation and rationalisation of data from shared drives to as common an environment as individual contract will allow.
Document control including processing document change requests, issuing change notices and monitoring responses and upkeep of the periodic review cycle.
Testing and failure analysis of IMS procedures for resilience and closed loop positive reporting. Advising document owners of identified weaknesses for review. Maintain integrity of procedure cross references.
Management of regulatory critical outputs from the system ensuring storage and delivery in line with process.
Maintenance of access to external Serco group data necessary for audit of business unit. Monitoring of outputs from divisional unit is complaint with regulation.
Administration of the Maritime Services Risk registers including Joint customer risk register using the Serco risk management system.
This role can be based at any of our sites ranging from HMNB Portsmouth, HMNB Plymouth, HMNB Clyde, HMNB Kyle of Lochalsh on a hybrid basis.
What you’ll need to do the role:
Must be able to obtain SC clearance.
Previous administration experience.
Previous experience of SharePoint administration
Previous experience of audit related activity.
Understanding working within a regulated environment.
Excellent understanding of Microsoft 365 suite specifically SharePoint, Word and Excel.
Good communication skills and able to influence effectively at all levels.
Desirable:
Previous marine/ maritime experience
What we offer:
Salary: salaries with annual reviews
Pension: Up to 6% contributory pension scheme
Holidays: 25 days annual leave
Training and development: We offer a wide range of learning opportunities with over 1,100 internal courses available, funding for qualifications and apprenticeships, mentoring opportunities, and a focus on internal progression
Wellbeing: 24/7 Employee Assistance Programme, BUPA Anytime HealthLine, wellbeing app, Simplyhealth cash plans to claim back money towards healthcare costs, 30% off at Serco-managed leisure centres
Discounts: Save across around 1,000 retailers, from food and clothing to days out, entertainment and travel
Employee networks: Dedicated networks where colleagues can come together to find support, share challenges, discuss ideas, network and be part of a community
Charity: Support a charity or organisation with a paid volunteering day each year. You can also choose to donate to your favourite charity tax-free, through our Payroll Giving Scheme.
#defenceentryjobs
Based at any of our sites ranging from HMNB Portsmouth, HMNB Plymouth, HMNB Clyde, HMNB Kyle of Lochalsh
Permanent
- 37.5 hours per week
- Monday
- Friday Competitive salary plus benefits
Management Systems Co-ordinator
Based at any of our sites ranging from HMNB Portsmouth, HMNB Plymouth, HMNB Clyde, HMNB Kyle of Lochalsh
Permanent
- 37.5 hours per week
- Monday
- Friday Competitive salary plus benefits
Serco are recruiting for a Management Systems Co-ordinator to join the team based at HMNB Portsmouth. This role will be responsible for maintaining the integrity of Marine Services non-financial management systems. This role will report into the Head of Asset Management but will be expected to have the ability to liaise with all levels of the business from afloat staff to director level.
Main Accountabilities:
Develop and maintain integrated reporting tools for Marine Service to monitor business critical non-commercial KPI’s.
Continued Management and Development of Maritime Services SharePoint environment, migration, amalgamation and rationalisation of data from shared drives to as common an environment as individual contract will allow.
Document control including processing document change requests, issuing change notices and monitoring responses and upkeep of the periodic review cycle.
Testing and failure analysis of IMS procedures for resilience and closed loop positive reporting. Advising document owners of identified weaknesses for review. Maintain integrity of procedure cross references.
Management of regulatory critical outputs from the system ensuring storage and delivery in line with process.
Maintenance of access to external Serco group data necessary for audit of business unit. Monitoring of outputs from divisional unit is complaint with regulation.
Administration of the Maritime Services Risk registers including Joint customer risk register using the Serco risk management system.
This role can be based at any of our sites ranging from HMNB Portsmouth, HMNB Plymouth, HMNB Clyde, HMNB Kyle of Lochalsh on a hybrid basis.
What you’ll need to do the role:
Must be able to obtain SC clearance.
Previous administration experience.
Previous experience of SharePoint administration
Previous experience of audit related activity.
Understanding working within a regulated environment.
Excellent understanding of Microsoft 365 suite specifically SharePoint, Word and Excel.
Good communication skills and able to influence effectively at all levels.
Desirable:
Previous marine/ maritime experience
What we offer:
Salary: salaries with annual reviews
Pension: Up to 6% contributory pension scheme
Holidays: 25 days annual leave
Training and development: We offer a wide range of learning opportunities with over 1,100 internal courses available, funding for qualifications and apprenticeships, mentoring opportunities, and a focus on internal progression
Wellbeing: 24/7 Employee Assistance Programme, BUPA Anytime HealthLine, wellbeing app, Simplyhealth cash plans to claim back money towards healthcare costs, 30% off at Serco-managed leisure centres
Discounts: Save across around 1,000 retailers, from food and clothing to days out, entertainment and travel
Employee networks: Dedicated networks where colleagues can come together to find support, share challenges, discuss ideas, network and be part of a community
Charity: Support a charity or organisation with a paid volunteering day each year. You can also choose to donate to your favourite charity tax-free, through our Payroll Giving Scheme.
#defenceentryjobs
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