Clinical Team Secretary
| Posting date: | 15 September 2025 |
|---|---|
| Salary: | £24,937.00 to £26,598.00 per year |
| Additional salary information: | £24937.00 - £26598.00 a year |
| Hours: | Full time |
| Closing date: | 29 September 2025 |
| Location: | Nottinghamshire, DN22 0PD |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9186-25-1079 |
Summary
The role requires significant organisational skills, initiative, time management skills and personal credibility. The post holder is required to provide high level support and progress a range of initiatives and projects on behalf of the Therapy and Education Service, on a Trust-wide basis. This role requires a widely experienced Personal Secretary with the ability to provide an excellent and efficient secretarial and administrative support service to the Therapy and Education Service. Responsible for all aspects of secretarial and administrative support provided to the Therapy and Education Service. Duties include To undertake administrative and secretarial work as required by the Therapy and Education Services, resulting from Management meetings and other working parties or meetings. To deal efficiently with all correspondence, monitoring telephone enquiries, answering queries and quickly providing information, as appropriate. To monitor the Chaplaincy and Spiritual Care Team mailbox ensuring that any referrals are forwarded on to the appropriate person(s). To maintain an accurate appointments diary and to efficiently manage the time of the Trust Chaplaincy and Spiritual Care Team Manager and the Trust Lead Chaplain. To convene and attend regular meetings as required, producing agendas and accurate minutes, and making all the necessary arrangements, including the collation of papers and agenda items, etc. In addition, to convene and minute meetings with other Hospitals/Units throughout Nottinghamshire Healthcare NHS Foundation Trust and make all the necessary arrangements. Responsible for booking accommodation and making travelling arrangements for the Trust Chaplaincy and Spiritual Care Team Manager. To maintain an efficient filing system, including bring forward systems to ensure that deadlines for the receipt of reports and responses are met. To deal with enquiries/ visitors, including Honorary Chaplains/Trainees and visiting professionals. Ensure efficient systems are in place with regards to ordering supplies and safe and timely delivery of such, ensuring that all Chaplaincy and Spiritual Care offices throughout the Trust are sufficiently resourced. Analysing evaluation data and acting upon information to improve events. Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment. You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.