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Vetting Clerk

Job details
Posting date: 11 September 2025
Salary: £12.46 per hour
Additional salary information: Competitive
Hours: Part time
Closing date: 25 September 2025
Location: Colchester, CO2 7UT
Company: Sodexo Ltd
Job type: Permanent
Job reference: SDX/TP/1324814/147753

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Summary

PLEASE NOTE - Interviews to take place AM 1st October 2025

  • 20 hours per week
  • Monday - Friday
  • £12.46 per hour
  • Free Car parking

Check your localtransport links here:Plan Your Journey | Traveline- thedestination you should input is Colchester, CO2 7UT

Job Description:

We are looking for a detail-oriented Vetting Clerk to join our team at Merville Barracks, Colchester, CO2 7UT. This role is essential in ensuring that all contractors and sub-contractors accessing the site meet Ministry of Defence (MoD) security clearance requirements. You will be the first point of contact for applicants, delivering excellent customer service while maintaining the highest security standards.

What You’ll Do:

  • Manage the full vetting and security clearance process in line with MoD requirements.

  • Provide clear guidance to sponsors and applicants on the vetting process.

  • Welcome and engage with applicants, explaining entry criteria and supporting them through the process.

  • Manage the vetting mailbox, arranging appointments and responding to queries in a timely manner.

  • Track and provide vetting updates as required to stakeholders.

  • Accurately file, store, and dispose of sensitive documentation in line with GDPR and site security policies.

  • Raise any security concerns immediately with the relevant authority.

  • Support Senior Security Administrators with administrative tasks and case management.

  • Maintain strict confidentiality while handling personal and sensitive information.

  • Deliver exemplary standards of customer service to staff, contractors, and visitors.

  • Ensure compliance with Sodexo company policies, client site rules, and all legislative requirements.

  • Attend team meetings, huddles, and performance reviews to support continuous improvement.

  • Maintain a clean, tidy, and professional working environment at all times.

  • Promote a positive and professional image of Sodexo as the first point of contact at the Garrison.

  • Report accidents, near-misses, or faulty equipment promptly to management.

  • Contribute to a safe working environment by role-modelling safe behaviours.

  • Carry out any other reasonable tasks and instructions as directed by management.

What You Bring:

  • 3-year employment history and proof of UK residency for the last 5 years.

  • Minimum of 5 GCSEs (grade C/Level 4 or above) and/or NVQ Level 3 in Admin/Business Administration (or equivalent).

  • Previous experience in a customer-facing role.

  • Excellent attention to detail and accuracy.

  • Strong verbal communication and interpersonal skills.

  • Confident using Microsoft Outlook, Teams, Excel, and Word.

  • Ability to work on your own initiative as well as part of a team.

  • Flexible and adaptable approach to work.

Desirable:

  • Experience working within a military environment.

  • Full UK driving licence.

  • Existing Security Clearance (SC).

What we offer:

  • On-the-job training with experienced professionals
  • Fully funded apprenticeship qualifications
  • Career development opportunities within Sodexo
  • A friendly and supportive work environment
  • Wellbeing Support – Unlimited online resources, a free health app with 24/7 virtual GP, and an Employee Assistance Programme.
  • Financial Benefits – Discounts for you and your family, salary finance support, retirement plan, and a death-in-service benefit.
  • Career Growth – Apprenticeships, learning tools, and development opportunities.
  • Work Perks – Cycle to Work Scheme, volunteering opportunities, flexible work, full training, and a protective uniform.

Join us and be part of a companythat values its employees and offers real career growth opportunities.


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