Timetabling Officer
| Posting date: | 10 September 2025 |
|---|---|
| Salary: | £32,080 per year |
| Additional salary information: | Full Time, Fixed Term until end of December 2026 |
| Hours: | Full time |
| Closing date: | 28 September 2025 |
| Location: | ST5 5BG |
| Remote working: | Hybrid - work remotely up to 5 days per week |
| Company: | Keele University |
| Job type: | Temporary |
| Job reference: | KU00004724 |
Summary
Full Time, Fixed Term until end of December 2026
Agile working (blend of home and office based)
The Opportunity
Join us as a Timetabling Officer and play a key role in shaping the student and staff experience. We're looking for a proactive and detail-oriented individual to help deliver accurate and efficient timetables across the University. In this collaborative role, you'll coordinate scheduling activities, liaise with academic and professional services teams, and support the resolution of complex timetabling issues. You’ll also have the opportunity to gain valuable experience in people management by leading two Timetabling Administrators.
As Keele embarks on a major Timetabling Project, you’ll help maintain high service standards during a time of exciting transformation. If you're organised, a great communicator, and ready to make a difference, we’d love to hear from you.
You will have experience in successful timetabling operations, preferably in an organisation on comparable size and complexity and of utilising timetabling systems. Experience of undertaking large scale data gathering and analysing data to present to a range of audiences. Experience of developing and evaluating processes and preparing an action plan from start to finish. You will have experience of both working independently and as part of a team and of supervising staff, however experience of previous formal line management is not expected. You will be able to inspire and motivate staff and have excellent communication skills which allow you to build relationships across teams and with staff of all levels.
You will have excellent organisational skills, with a high attention to detail and accuracy and be able to balance competing demands alongside managing the expectations of a range of stakeholders. You will be expected to have a high level of competence in using Microsoft Office software, understand the importance of data security and be committed to continuous improvement and professional development.
The Benefits
The University recognises that its success depends upon the contribution and dedication of its talented staff. In return, we have a competitive benefits package available, including:
• Competitive rate of pay with annual increments within the grade (Keele Spine)
• Generous annual leave entitlement with opportunities to purchase additional leave
• Excellent staff pension scheme
• Access to continued personal, professional and career development
• On site ‘outstanding’ nursery
• Discounted health & fitness facilities on site
• Cycle to work scheme (subject to eligibility)
Please note that the starting salary will typically be at the bottom of the pay scale shown above.
The University is committed to operating flexible working practices wherever possible.
The University
Keele University is renowned for its exciting approach to higher education, innovative research, beautiful campus, strong community spirit and excellent student experience. With a turnover in excess of £170 million, over 12,500 students and a total staff of approximately 2000, the University provides high quality teaching across a wide range of academic and vocational subjects and promotes world-class research. Further information can be found at https://www.keele.ac.uk/about/
Keele University values equality and diversity across our workforce and to ensuring our staff community is reflective of the diversity of our student population. In support of these commitments the University welcomes applications from individuals of Black, Asian and Global Ethnic Majority backgrounds for all roles.
How to Apply
Keele University employees wishing to apply should login to Employee Self Service and click on the 'View current vacancies' link.
For informal enquiries may be addressed to Hannah Gee (Head of Timetabling and Attendance) h.gee@keele.ac.uk. Applications to this address will not be accepted.
Closing Date: 28th September 2025
Interviews will be held on: 9th October 2025
Agile working (blend of home and office based)
The Opportunity
Join us as a Timetabling Officer and play a key role in shaping the student and staff experience. We're looking for a proactive and detail-oriented individual to help deliver accurate and efficient timetables across the University. In this collaborative role, you'll coordinate scheduling activities, liaise with academic and professional services teams, and support the resolution of complex timetabling issues. You’ll also have the opportunity to gain valuable experience in people management by leading two Timetabling Administrators.
As Keele embarks on a major Timetabling Project, you’ll help maintain high service standards during a time of exciting transformation. If you're organised, a great communicator, and ready to make a difference, we’d love to hear from you.
You will have experience in successful timetabling operations, preferably in an organisation on comparable size and complexity and of utilising timetabling systems. Experience of undertaking large scale data gathering and analysing data to present to a range of audiences. Experience of developing and evaluating processes and preparing an action plan from start to finish. You will have experience of both working independently and as part of a team and of supervising staff, however experience of previous formal line management is not expected. You will be able to inspire and motivate staff and have excellent communication skills which allow you to build relationships across teams and with staff of all levels.
You will have excellent organisational skills, with a high attention to detail and accuracy and be able to balance competing demands alongside managing the expectations of a range of stakeholders. You will be expected to have a high level of competence in using Microsoft Office software, understand the importance of data security and be committed to continuous improvement and professional development.
The Benefits
The University recognises that its success depends upon the contribution and dedication of its talented staff. In return, we have a competitive benefits package available, including:
• Competitive rate of pay with annual increments within the grade (Keele Spine)
• Generous annual leave entitlement with opportunities to purchase additional leave
• Excellent staff pension scheme
• Access to continued personal, professional and career development
• On site ‘outstanding’ nursery
• Discounted health & fitness facilities on site
• Cycle to work scheme (subject to eligibility)
Please note that the starting salary will typically be at the bottom of the pay scale shown above.
The University is committed to operating flexible working practices wherever possible.
The University
Keele University is renowned for its exciting approach to higher education, innovative research, beautiful campus, strong community spirit and excellent student experience. With a turnover in excess of £170 million, over 12,500 students and a total staff of approximately 2000, the University provides high quality teaching across a wide range of academic and vocational subjects and promotes world-class research. Further information can be found at https://www.keele.ac.uk/about/
Keele University values equality and diversity across our workforce and to ensuring our staff community is reflective of the diversity of our student population. In support of these commitments the University welcomes applications from individuals of Black, Asian and Global Ethnic Majority backgrounds for all roles.
How to Apply
Keele University employees wishing to apply should login to Employee Self Service and click on the 'View current vacancies' link.
For informal enquiries may be addressed to Hannah Gee (Head of Timetabling and Attendance) h.gee@keele.ac.uk. Applications to this address will not be accepted.
Closing Date: 28th September 2025
Interviews will be held on: 9th October 2025
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.