Admin Assistant - Welfare
| Posting date: | 08 September 2025 |
|---|---|
| Hours: | Part time |
| Closing date: | 15 September 2025 |
| Location: | Waterlooville, Hampshire, PO8 9NW |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | 4ed6c63b-7eb7-48e7-a0cd-33ff091cd280 |
Summary
What skills and experience we're looking for
We have a vacancy for a professional, effective and enthusiastic administrator to join our happy and hardworking team in our large Church of England junior school. We are looking for someone who can multi-task, has excellent inter-personal skills and shows initiative.
Our Staff Structure includes 4 admin team members: a Business Manager, two Senior Admin Assistants and an Admin Assistant. This vacancy is for our Admin Assistant responsible for Welfare who is normally the first point of contact for our school. We are therefore looking for someone who can engage adults and children alike and who can be both engaging and calm in a range of situations. The role includes answering phone calls, helping visitors and providing general admin support. However, a crucial element of the role is to lead our First Aid provision, supporting children and adults who need health care and promoting everyone’s wellbeing. Previous experience of First Aid provision would be useful, although full training will be provided and updated regularly.
Ideally candidates will have school office experience and so be proficient in the use of a School Information Management System (SIMS) such as Arbor. However, our office team use a range of clearly defined processes, used across Hampshire schools, and we are more than happy to provide induction training to help the right candidate transfer their existing skills to our school environment.
The successful applicant will:
• Be a strong team player
• Have fantastic communication skills and a caring approach to children and adults
• Have confidence in dealing with a diverse range of people both on the phone, face to face and in writing
• Have excellent problem solving skills, alongside the ability to be flexible and adaptable in a constantly changing environment
• Have excellent IT skills – competence in the use of Microsoft tools such as Office and Teams
• Be confident and pro-active in using effective systems in a busy school office
• Be able to remain calm and unflappable
What the school offers its staff
Our vacancy is for 30 hours per week, 9am – 3pm Monday to Friday in term time. Our contract is for 40 weeks per year, this is 39 weeks of school term time plus one week during holiday periods. Salary will be based on experience and will start within the B Grade range of £24,796 to £25,128 FTE which equates to an actual salary of £17,637 to £17,847.
Working parents may be interested to know that we offer our staff free use of our on-site Wraparound Care for children who attend our school or Horndean Infant School.
If you would like to join a strong staff team in a good school with a vision to become outstanding, please contact us for an application pack which includes further details, a Job Description and the Person Specification for this role which will be used for shortlisting applications. recruitment@horndean-jun.hants.sch.uk
Visits are encouraged, particularly during school hours, so that you can see what makes our school a special place to work and see for yourself what it might be like to join our team. Visits can be arranged through our admin team - please come and meet us before you apply. You may also like to visit our website at www.horndeanjuniorschool.co.uk.
Closing date: 12 noon Monday 15th September 2025
Interview on receipt of application
Job start date: As soon as possible
Application Pack:
- Letter to Applicants
- Staff Structure
- HCC Welfare Assistant Role Profile: 01558
- HCC Admin Assistant Role Profile 02125
- Administrative Assistant Welfare Job Description
- Administrative Assistant Person Specification
- Hampshire Application Form
- Hampshire Equalities Monitoring Form
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
We have a vacancy for a professional, effective and enthusiastic administrator to join our happy and hardworking team in our large Church of England junior school. We are looking for someone who can multi-task, has excellent inter-personal skills and shows initiative.
Our Staff Structure includes 4 admin team members: a Business Manager, two Senior Admin Assistants and an Admin Assistant. This vacancy is for our Admin Assistant responsible for Welfare who is normally the first point of contact for our school. We are therefore looking for someone who can engage adults and children alike and who can be both engaging and calm in a range of situations. The role includes answering phone calls, helping visitors and providing general admin support. However, a crucial element of the role is to lead our First Aid provision, supporting children and adults who need health care and promoting everyone’s wellbeing. Previous experience of First Aid provision would be useful, although full training will be provided and updated regularly.
Ideally candidates will have school office experience and so be proficient in the use of a School Information Management System (SIMS) such as Arbor. However, our office team use a range of clearly defined processes, used across Hampshire schools, and we are more than happy to provide induction training to help the right candidate transfer their existing skills to our school environment.
The successful applicant will:
• Be a strong team player
• Have fantastic communication skills and a caring approach to children and adults
• Have confidence in dealing with a diverse range of people both on the phone, face to face and in writing
• Have excellent problem solving skills, alongside the ability to be flexible and adaptable in a constantly changing environment
• Have excellent IT skills – competence in the use of Microsoft tools such as Office and Teams
• Be confident and pro-active in using effective systems in a busy school office
• Be able to remain calm and unflappable
What the school offers its staff
Our vacancy is for 30 hours per week, 9am – 3pm Monday to Friday in term time. Our contract is for 40 weeks per year, this is 39 weeks of school term time plus one week during holiday periods. Salary will be based on experience and will start within the B Grade range of £24,796 to £25,128 FTE which equates to an actual salary of £17,637 to £17,847.
Working parents may be interested to know that we offer our staff free use of our on-site Wraparound Care for children who attend our school or Horndean Infant School.
If you would like to join a strong staff team in a good school with a vision to become outstanding, please contact us for an application pack which includes further details, a Job Description and the Person Specification for this role which will be used for shortlisting applications. recruitment@horndean-jun.hants.sch.uk
Visits are encouraged, particularly during school hours, so that you can see what makes our school a special place to work and see for yourself what it might be like to join our team. Visits can be arranged through our admin team - please come and meet us before you apply. You may also like to visit our website at www.horndeanjuniorschool.co.uk.
Closing date: 12 noon Monday 15th September 2025
Interview on receipt of application
Job start date: As soon as possible
Application Pack:
- Letter to Applicants
- Staff Structure
- HCC Welfare Assistant Role Profile: 01558
- HCC Admin Assistant Role Profile 02125
- Administrative Assistant Welfare Job Description
- Administrative Assistant Person Specification
- Hampshire Application Form
- Hampshire Equalities Monitoring Form
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.