Rota, operational and compliance lead administrator
| Posting date: | 03 September 2025 |
|---|---|
| Salary: | £14.81 to £15.38 per hour |
| Additional salary information: | £14.81 - £15.38 an hour |
| Hours: | Full time |
| Closing date: | 15 September 2025 |
| Location: | Sale, M33 7SS |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | A3485-25-0000 |
Summary
The following are the core responsibilities of the rota, operations and compliance lead administrator. Oversee the complex Rota in a timely and efficient manner ensuring: - Equitable duty cover and enhanced access cover - Appropriate supervision of trainees and allied health care team - Monitoring capacity and access scheduling clinics such as coils, minor surgery and baby clinics to ensure optimal weekly clinical capacity - Limited clinical space is maximized to allow optimal clinical capacity - Time is allocated for essential meetings e.g. appraisals, practice meetings, clinical meetings, safeguarding meetings and palliative care meetings Oversee all clinical annual leave and study leave ensuring this is accurately recorded Manage the clinical system diary templates, adjusting for room capacity and maximising nurse diaries for QOF payment. Oversee askmyGP clinical allocations and capacity Oversee the Saturday hub rota (clinical, manager and reception), ensuring the practice provides the minimum contracted hours. Ensuring all hub staff (non WRMC) have assurance form and recorded health and safety induction. Book locums as required adhering to safe recruitment maintain an accurate register of human resource documentation Set up all new clinical users; both employed and third-party employees such as learners, ARRS third party employees (pharmacists and physiotherapists), ICB medicine optimization team ensuring the practice obtains assurance forms and third party confidentiality agreements completed Lead administrator for the learners working with their tutor to plan and support new learners induction, ensure ongoing tutorials and contact point for the practice with the lead employer. Schedule annual BLS training ensuring high attendance and maintain accurate register of attendance Maintain accurate human resource compliance registers e.g. training, indemnity, registration, next of kin and contact details Maintain accurate building maintenance registers ensuring 5 year fixed wiring testing, annual gas safety check and 6 monthly lift lolers etc are completed Carry out routine fire checks, such as weekly fire alarm, monthly emergency lighting checks and train to be a fire warden Complete mandatory monthly friends and family audit, reporting on CQRS, the website and feeding back to the wider team at practice meetings. Update you said, we did on the website Update the practice website with important news and ensure the information is up to date and accurate Ensure the practice uses the digital telephone system to support communication with patients. Updating hold messages to educate patients about seasonal health campaigns e.g. the seasonal flu campaign Attend and minute practice meetings