Audio Visual and Events Manager - Twyford Academies Trust
| Posting date: | 29 August 2025 |
|---|---|
| Salary: | £43,440 to £46,653 per year |
| Hours: | Full time |
| Closing date: | 19 September 2025 |
| Location: | Mainly base in W3 9PP but could also move between other Twyford Trust Schools |
| Remote working: | On-site only |
| Company: | Twyford Academies Trust |
| Job type: | Permanent |
| Job reference: | Jobref530 |
Summary
Job Title: AV and Events Manager
Grade: Grade 10 (£43,440 – £46,653)
Line Manager: Director of Technical Services
Hours: Full-time (35 hours/week, 52 weeks/year)
Location: May be required to work at any Trust School
Closing date: Midnight, Friday 19th Sept 2025
Interview date: To be confirmed – w/c 22nd September 2025
Main purposes of the job:
1. To coordinate events and productions, providing operational and technical
support to performances and events in various School locations
2. To manage audio visual infrastructure.
3. Ensure compliance with regulations and best practice.
Main Responsibilities and Tasks:
1. Event coordination and production:
• Collaborate with school staff, event organisers, and third-party vendors/contractors to coordinate AV requirements for concerts, school productions, assemblies, Drama/Music exams, workshops and other events.
• Ensure high-quality audio-visual delivery for all events, advising event organisers on optimal acoustics, lighting, stage plans, audience layout, AV/IT specifications, health and safety issues, and other arrangements.
• Oversee the technical setup and operation of AV equipment for live events, including sound systems (Midas), lighting (Zero 88, ETC Ion and AVOLITES), video equipment, and projections.
• To plan for the calendar of performances and events, in conjunction with the weekly Communal Spaces meeting and booking process (operated through the Central Administration and Communication team) and supported by the Facility Management Site Services team.
• To act as technical lead for school performances and other high-profile events.
• To act as budget holder for the audio-visual budget for events.
• To coordinate staffing resources which may include other IT/AV Team Members, contractors, student volunteer technicians and your own time, liaising with the Director of Technical Services over TOIL (time off in lieu) arrangements when supporting these events personally.
2. Management of AV infrastructure:
• Stay updated on the latest AV technologies, trends, and best practices to ensure the schools' AV setups remain state-of-the-art.
• Proactively identify opportunities to improve AV systems and event management processes to enhance the overall experience for students and staff.
• Lead the planning and execution of AV-related projects, ensuring timelines, budgets, and quality standards are met.
• Liaise with third-party contractors, suppliers, and external service providers to ensure smooth and seamless infrastructure improvements and services.
• To maintain an asset inventory for all AV equipment (including performance spaces, classrooms and various locations around school).
• To act as budget holder for the departmental budget.
3. Ensure high standards of compliance with regulations and best practice:
• Ensure all AV setups adhere to relevant health and safety standards and regulations, including regulatory and recommended inspections e.g. LOLER, PUWER etc.
• Conduct risk assessments for events and equipment usage, providing safe working environments for staff and students.
• Develop procedures and guidelines for team members to follow.
• Meet regularly with the other members of the IT/AV team involved in delivering events and student volunteer technicians to provide direction, support and quality control.
• To have overall technical responsibility and accountability for the AV architecture.
• To ensure the Trust complies with appropriate licencing schemes relating to media (ERA, PMSE etc.) and reports to said bodies as required.
4. General duties
• To be aware of and comply with policies and procedures relating to child protection, security, confidentiality and data protection, reporting all concerns to an appropriate person. Similarly, to adhere to School health and safety policy, including risk assessments and safety systems.
• The AV and Events Manager will undertake other duties of a similar nature, at the discretion of the Director of Technical Services and the Headteacher, that are consistent with the overall nature of the post.
• To attend and participate in meetings, training, performance management processes and professional development, as required.
• To contribute to the overall ethos of the School.
Key measures of success
• Event success rate: The number of events that run smoothly without significant AV-related issues (e.g., no technical hiccups or failures during concerts, school productions, assemblies, Drama/Music exams, workshops and other events).
• Customer feedback: Positive feedback from event organizers, speakers, and participants regarding AV services provided during events.
• Budget adherence: Managing the AV budget effectively, ensuring resources are used wisely and without overspending.
• Team productivity: How efficiently the AV team operates, including training and supporting team members to enhance performance.
• Cross-department collaboration: Successful collaboration with other departments (IT, Facilities, event coordinators, etc.) to ensure seamless event operations.
• System uptime: Ensuring that AV systems are fully operational and experience minimal downtime.
• Safety protocols: Ensuring that all AV equipment is set up and used in compliance with safety standards.
Grade: Grade 10 (£43,440 – £46,653)
Line Manager: Director of Technical Services
Hours: Full-time (35 hours/week, 52 weeks/year)
Location: May be required to work at any Trust School
Closing date: Midnight, Friday 19th Sept 2025
Interview date: To be confirmed – w/c 22nd September 2025
Main purposes of the job:
1. To coordinate events and productions, providing operational and technical
support to performances and events in various School locations
2. To manage audio visual infrastructure.
3. Ensure compliance with regulations and best practice.
Main Responsibilities and Tasks:
1. Event coordination and production:
• Collaborate with school staff, event organisers, and third-party vendors/contractors to coordinate AV requirements for concerts, school productions, assemblies, Drama/Music exams, workshops and other events.
• Ensure high-quality audio-visual delivery for all events, advising event organisers on optimal acoustics, lighting, stage plans, audience layout, AV/IT specifications, health and safety issues, and other arrangements.
• Oversee the technical setup and operation of AV equipment for live events, including sound systems (Midas), lighting (Zero 88, ETC Ion and AVOLITES), video equipment, and projections.
• To plan for the calendar of performances and events, in conjunction with the weekly Communal Spaces meeting and booking process (operated through the Central Administration and Communication team) and supported by the Facility Management Site Services team.
• To act as technical lead for school performances and other high-profile events.
• To act as budget holder for the audio-visual budget for events.
• To coordinate staffing resources which may include other IT/AV Team Members, contractors, student volunteer technicians and your own time, liaising with the Director of Technical Services over TOIL (time off in lieu) arrangements when supporting these events personally.
2. Management of AV infrastructure:
• Stay updated on the latest AV technologies, trends, and best practices to ensure the schools' AV setups remain state-of-the-art.
• Proactively identify opportunities to improve AV systems and event management processes to enhance the overall experience for students and staff.
• Lead the planning and execution of AV-related projects, ensuring timelines, budgets, and quality standards are met.
• Liaise with third-party contractors, suppliers, and external service providers to ensure smooth and seamless infrastructure improvements and services.
• To maintain an asset inventory for all AV equipment (including performance spaces, classrooms and various locations around school).
• To act as budget holder for the departmental budget.
3. Ensure high standards of compliance with regulations and best practice:
• Ensure all AV setups adhere to relevant health and safety standards and regulations, including regulatory and recommended inspections e.g. LOLER, PUWER etc.
• Conduct risk assessments for events and equipment usage, providing safe working environments for staff and students.
• Develop procedures and guidelines for team members to follow.
• Meet regularly with the other members of the IT/AV team involved in delivering events and student volunteer technicians to provide direction, support and quality control.
• To have overall technical responsibility and accountability for the AV architecture.
• To ensure the Trust complies with appropriate licencing schemes relating to media (ERA, PMSE etc.) and reports to said bodies as required.
4. General duties
• To be aware of and comply with policies and procedures relating to child protection, security, confidentiality and data protection, reporting all concerns to an appropriate person. Similarly, to adhere to School health and safety policy, including risk assessments and safety systems.
• The AV and Events Manager will undertake other duties of a similar nature, at the discretion of the Director of Technical Services and the Headteacher, that are consistent with the overall nature of the post.
• To attend and participate in meetings, training, performance management processes and professional development, as required.
• To contribute to the overall ethos of the School.
Key measures of success
• Event success rate: The number of events that run smoothly without significant AV-related issues (e.g., no technical hiccups or failures during concerts, school productions, assemblies, Drama/Music exams, workshops and other events).
• Customer feedback: Positive feedback from event organizers, speakers, and participants regarding AV services provided during events.
• Budget adherence: Managing the AV budget effectively, ensuring resources are used wisely and without overspending.
• Team productivity: How efficiently the AV team operates, including training and supporting team members to enhance performance.
• Cross-department collaboration: Successful collaboration with other departments (IT, Facilities, event coordinators, etc.) to ensure seamless event operations.
• System uptime: Ensuring that AV systems are fully operational and experience minimal downtime.
• Safety protocols: Ensuring that all AV equipment is set up and used in compliance with safety standards.