PTS Admin & Secretariat
| Posting date: | 27 August 2025 |
|---|---|
| Salary: | £27,485.00 to £30,162.00 per year |
| Additional salary information: | £27485.00 - £30162.00 a year |
| Hours: | Full time |
| Closing date: | 10 September 2025 |
| Location: | Various - TBC, PR3 5LN |
| Company: | NHS Jobs |
| Job type: | Contract |
| Job reference: | C9242-25-0181 |
Summary
The post holder will provide comprehensive secretariat and administrative support to the Head of Operations - PTS, Deputy Head of PTS Clinical, Quality and Governance, Deputy Head of PTS - Operations, and the wider PTS Management Team. This includes full diary management for senior leaders, coordinating complex schedules, resolving meeting conflicts, and ensuring the most effective use of time in line with operational priorities. They will also manage meeting arrangements from start to finish issuing notices, preparing agendas, collating reports, producing and distributing meeting packs, attending meetings, accurately recording minutes, and tracking agreed actions through to completion. A key aspect of the role is to act as the central administrative point of contact for the PTS Management Team, handling all enquiries, correspondence, and communications. This will include liaising with internal and external stakeholders, responding to telephone and email queries, supporting the production of formal reports and correspondence, and maintaining accurate records in line with data protection and governance requirements. The post holder will ensure policy documents are reviewed and updated on schedule, support the maintenance of the PTS business continuity plan, and oversee specific compliance tasks such as driving licence checks for the senior team. The post holder will also be responsible for a range of operational and governance-related administrative functions, including managing complaint responses for high-level complaints, logging compliments, raising purchase requisitions, booking venues and travel, and administering updates to the PTS intranet and internet pages. They will coordinate communications to external providers and volunteers, support sickness and annual leave record management for the senior team and assist in the preparation of documentation required for disciplinary hearings, grievances, and appeals. In delivering these duties, the post holder will be required to work effectively in a busy, environment, producing work to a consistently high standard, often to tight deadlines. They must demonstrate tact, discretion, and professionalism when handling sensitive matters, contribute to the smooth running of the service, and promote a positive image of the Trust at all times. Meetings will primarily be conducted via MS Teams, however there will be occasions where attendance at face-to-face meetings across the region is required. Please note: This advert may close early, if the maximum number of applications is received so please ensure you submit your application as soon as possible. Successful candidates will be invited for interview on a date to be confirmed in September.