Receptionist & Facilities Administrator
| Posting date: | 27 August 2025 |
|---|---|
| Salary: | £13.00 to £13.50 per hour |
| Hours: | Full time |
| Closing date: | 10 September 2025 |
| Location: | Edinburgh, Edinburgh, EH3 6AA |
| Remote working: | On-site only |
| Company: | Search Consultancy LTD |
| Job type: | Contract |
| Job reference: | Req/668389_1756295568 |
Summary
Receptionist & Facilities Administrator
Central Edinburgh-based | fully office-based role
Ongoing Temp role with a view to making the role permanent
Full-Time | 35 hours per week 9:30am to 5:30pm | Monday to Friday
Pay rate up to £13.50 per hour + holiday pay
IMMEDIATE START!
Search Consultancy are currently working exclusively with a well-known business in Central Edinburgh to recruit for a Receptionist & Facilities Administrator on an ongoing temporary basis, with the intention of making the role permanent depending on team fit & performance. This should be considered for all intents & purposes very much a permanent opportunity!
The successful candidate will be responsible for providing comprehensive support to the business across Front of House, Meeting Room Management, Facilities Administration & Health & Safety.
Duties involved in this role will include:
- Working on the Front Desk Reception, providing a warm welcome to all staff, visitors & guest
- Issuing staff & visitors badges, ensuring records are accurate and kept up to date.
- Operating the switchboard system, dealing with general enquires, directing calls and passing on messages
- Monitoring the Helpdesk inbox, assigning tasks to relevant team members
- Receiving & passing on deliveries that arrive into the office
- Dealing with both incoming & outgoing mail & courier deliveries - including franking
- Processing meeting room bookings including catering requests
- Inspecting common areas to ensure set-ups are complete, tidy& fit for use
- Clear and Restock meeting rooms where required, including altering furnishings
- Providing AV support to meeting room users
- Preparing refreshments for meetings including teas, coffees and setting up catering
- Keeping the kitchen area tidy & washing dishes
- Reconciling catering bookings, recharging and invoicing
- Assisting with stock ordering and management of office supplies
- Opening/closing the building as required as part of a rota system
- Act as an initial point of contact on H&S issues
In order to be considered for this role, your skills & experience should include:
- Previous demonstrable experience in both Reception work & Administration - both of these are ESSENTIAL
- First-class organisational and time management skills, with the ability to prioritise & complete a busy workload effectively
- Solid IT skills including the use of MS Office
- Excellent communication skills, both written & verbal
- A willingness to get involved & complete all aspects of the role - assisting the wider team when required
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age