Administrator - Food & Beverage
| Posting date: | 22 August 2025 |
|---|---|
| Salary: | £21,200.00 per year, pro rata |
| Hours: | Full time |
| Closing date: | 03 September 2025 |
| Location: | DL14 7JF |
| Remote working: | On-site only |
| Company: | The Auckland Project |
| Job type: | Permanent |
| Job reference: | F&BAdmin |
Summary
We are seeking a dedicated and experienced Administrator to support the Food & Beverage team at The Auckland Project. This role provides vital administrative support across various functions, including finances, procurement, stock management, scheduling, and record-keeping. The position plays a key part in ensuring smooth operations within the department, contributing to the guest experience and service standards.
Key Responsibilities:
· Oversee the smooth running of administration within the Food & Beverage department.
· Manage finances including raising purchase orders, processing invoices, and handling financial requests.
· Maintain and update databases, contact lists, calendars, schedules, and stock sheets.
· Take and distribute minutes from team meetings.
· Support the management team with SAGE Intacct and other financial/administrative systems.
· Provide flexible support to other areas of the business as required.
· Any other duties as requested by the Director of Food & Beverage.
Health & Safety
Be committed to good health and safety and access practice, ensuring familiarity and compliance with The Auckland Project policies, procedures and guidelines and the health and safety of visitors, staff, volunteers and contractors at all times.
Person Specification:
Essential:
Administration qualification
GCSE Literacy (Grade 4 or above) or equivalent
Strong communication and interpersonal skills
Administrative ability and IT literacy
Numeracy and financial skills for monitoring budgets
Ability to multitask and prioritise workload in a busy environment
Excellent time management and organisational skills
Professional, hardworking, and team-oriented attitude
Desirable:
IT qualification
Experience in hospitality, preferably food and beverage
Experience using financial systems (SAGE Intacct desirable)
Experience managing budgets
Key Responsibilities:
· Oversee the smooth running of administration within the Food & Beverage department.
· Manage finances including raising purchase orders, processing invoices, and handling financial requests.
· Maintain and update databases, contact lists, calendars, schedules, and stock sheets.
· Take and distribute minutes from team meetings.
· Support the management team with SAGE Intacct and other financial/administrative systems.
· Provide flexible support to other areas of the business as required.
· Any other duties as requested by the Director of Food & Beverage.
Health & Safety
Be committed to good health and safety and access practice, ensuring familiarity and compliance with The Auckland Project policies, procedures and guidelines and the health and safety of visitors, staff, volunteers and contractors at all times.
Person Specification:
Essential:
Administration qualification
GCSE Literacy (Grade 4 or above) or equivalent
Strong communication and interpersonal skills
Administrative ability and IT literacy
Numeracy and financial skills for monitoring budgets
Ability to multitask and prioritise workload in a busy environment
Excellent time management and organisational skills
Professional, hardworking, and team-oriented attitude
Desirable:
IT qualification
Experience in hospitality, preferably food and beverage
Experience using financial systems (SAGE Intacct desirable)
Experience managing budgets