Billing Co-ordinator
| Posting date: | 15 August 2025 |
|---|---|
| Salary: | £35,000.0 to £40,000.0 per year |
| Additional salary information: | £35k - 40k |
| Hours: | Full time |
| Closing date: | 14 September 2025 |
| Location: | City of London, London, EC2V 6DN |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Hays Specialist Recruitment |
| Job type: | Permanent |
| Job reference: | 4716670_1755272776 |
Summary
Your new company
Join a dynamic and multifaceted law firm renowned for delivering a wide range of legal services to a creative and entrepreneurial client base. The firm partners with both cutting-edge startups and global corporations, offering tailored legal solutions across traditional practice areas and sector specialisms. With a vibrant, collegiate culture and a strong emphasis on career development, the firm empowers its people to grow, innovate, and excel.
Your new role
As a Billing Administrator within the Finance Department, you will manage the end-to-end billing process, ensuring invoices are prepared and issued accurately and on time. You'll liaise with fee earners and clients, maintain billing records, and support financial operations, including month-end and year-end processes. Your role will be pivotal in ensuring compliance, efficiency, and accuracy across all invoicing activities.
Key responsibilities include:
- Preparing and processing client invoices in line with firm policies
- Liaising with fee earners to ensure accurate recording of billable time and disbursements
- Managing WIP reports and resolving discrepancies
- Ensuring compliance with Solicitors Accounts Rules and VAT regulations
- Monitoring aged debt and coordinating with Credit Control
- Producing ad-hoc financial reports and maintaining billing records
- Responding to internal and client billing queries promptly
What you'll need to succeed
- Previous experience in billing or finance administration, ideally within legal or professional services
- Strong understanding of legal billing practices, VAT rules, and Solicitors Accounts Rules
- High attention to detail and accuracy
- Excellent organisational and time-management skills
- Proficiency in Microsoft Office, especially Excel; experience with Aderant is a plus
- Strong communication skills and a client-focused approach
What you'll get in return
- Competitive salary up to £40,000
- Hybrid working model for greater flexibility
- Supportive and vibrant working environment
- Clear career progression and development opportunities
- Access to ongoing training programmes and skill-building initiatives
- The chance to be part of a forward-thinking firm that values innovation and excellence
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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