Navy Command - Business Systems Coordinator
| Posting date: | 11 August 2025 |
|---|---|
| Salary: | £26,770 per year, pro rata |
| Additional salary information: | A pension contribution of 28.97% based on the listed salary |
| Hours: | Full time |
| Closing date: | 10 September 2025 |
| Location: | HMNB Devonport, Plymouth, PL2 2BG |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Ministry of Defence |
| Job type: | Permanent |
| Job reference: | 421563 |
Summary
To provide administrative support to the Business Systems and Auditing Manager (BSA Mgr) for the efficient administration, maintenance, and support to the Business Management System (BMS).
To provide administrative support regarding the delivery of HMNB(D) Certification to ISO 9001 Quality and ISO 14001 Environmental 2015 Standards.
To support the Business Systems Auditors in Internal Audit administrative tasks by ensuring necessary documentation is readily accessible and appropriately stored in the relevant areas within SharePoint and the BMS.
To assist the BSA Mgr to maintain the integrity of the Business Management System (BMS), liaising with stakeholders, uploading documents, checking links and admin folders.
To carry out and manage tasks as details in the BSA Team’s Planner area, highlighting any anomalies to the BSA Mgr. To identify continuous improvement opportunities for improving efficiency and accountability within the BMS.
To support SharePoint assurance activities, providing checks to ensure process links and outcomes meet established standards and objectives.
To provide support to users, addressing queries and issues, providing guidance as required.
To support the BSA Mgr with the admin functions of the Business Management Forum (BMF) ensuring room bookings and meeting invites are confirmed, and records of decisions are captured and published promptly.
To provide full administrative support for the on-site external audit programme in the form of room bookings, diary invites, scanning/printing of documentation, external auditor escort and parking arrangements, set-up of room on the day of audit and run through of domestics with visitors.
Monitor the BMS team mailbox, highlight queries of any urgent nature to the BSA Mgr or Auditors.
The post holder must adhere to the NBC(D) Diversity and Inclusion Policy.
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.
To provide administrative support regarding the delivery of HMNB(D) Certification to ISO 9001 Quality and ISO 14001 Environmental 2015 Standards.
To support the Business Systems Auditors in Internal Audit administrative tasks by ensuring necessary documentation is readily accessible and appropriately stored in the relevant areas within SharePoint and the BMS.
To assist the BSA Mgr to maintain the integrity of the Business Management System (BMS), liaising with stakeholders, uploading documents, checking links and admin folders.
To carry out and manage tasks as details in the BSA Team’s Planner area, highlighting any anomalies to the BSA Mgr. To identify continuous improvement opportunities for improving efficiency and accountability within the BMS.
To support SharePoint assurance activities, providing checks to ensure process links and outcomes meet established standards and objectives.
To provide support to users, addressing queries and issues, providing guidance as required.
To support the BSA Mgr with the admin functions of the Business Management Forum (BMF) ensuring room bookings and meeting invites are confirmed, and records of decisions are captured and published promptly.
To provide full administrative support for the on-site external audit programme in the form of room bookings, diary invites, scanning/printing of documentation, external auditor escort and parking arrangements, set-up of room on the day of audit and run through of domestics with visitors.
Monitor the BMS team mailbox, highlight queries of any urgent nature to the BSA Mgr or Auditors.
The post holder must adhere to the NBC(D) Diversity and Inclusion Policy.
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.