School Administrator
| Posting date: | 08 August 2025 |
|---|---|
| Hours: | Part time |
| Closing date: | 03 September 2025 |
| Location: | Gloucester, Gloucestershire, GL4 6HE |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | af68296d-7d24-4685-a14a-a562099271e5 |
Summary
What skills and experience we're looking for
Main responsibilities:
• Work closely and in confidence with the Headteacher and GLT colleagues to ensure the school meets statutory requirements such as pupil census, pupil electronic transfer of documents and appeals
• Maintain the school’s information management system and produce reports as required
• Ensure all visitors are recorded, issued appropriate badges/lanyards and ensure the appropriate DBS details are passed to finance and admin so that the single central record can be updated in a timely fashion
• Receive and deal appropriately with parents, visitors and contractors
• Provide administrative and printing/copying support to school staff as appropriate
• Deal appropriately with incoming and outgoing mail and incoming telephone calls
• Collect monies online for trips and lunches and record accurately
• Oversee the general administration of school lunches
• Organise the purchase and distribution of school uniform
• Keeping up-to-date financial records on all processes and provide information for audit when required
• Ensure confidentiality at all times, and comply with data protection and GDPR
• Check stationery levels and order as appropriate
• Assist and support the Headteacher during parents’ evenings and open days
• In the absence of any attendance officer, help and support the Headteacher with contacting the appropriate parents and recording any outcomes
• Receive goods in, check orders and ensure the reception area remains a pleasant and safe environment
• Update the school website as required
• Act as a staff coordinator in any emergency situation
• Be a First Aider
What the school offers its staff
What’s in it for you:
• Professional development and career progression
• Generous pension scheme
• Access to Blue Light Card scheme
• Employee Assistance Programme
• Gym Discounts
• Free eye tests
• Cycle to work scheme
• Green car scheme
• Being part of a great team and expanding organisation
Please download the recruitment pack for further information.
Further details about the role
Thank you for your interest in the role of School Administrator at Robinswood Primary School. This is a great time to be joining us as we’re amalgamating with nearby Moat Primary Academy on our site from 1st September 2025, so you’ll be part of this exciting journey.
We’re combining our resources, expertise and facilities to provide even greater educational opportunities for the local community for years to come and, following a collaborative process that invited input from both school communities, we will be renamed Hillside Primary School from 1st September 2025.
Our new amalgamated school will be two form entry with its own pre-school, catering for children aged 2-11, with additional classes in Years 4, 5 and 6 initially.Our well-planned transition is in full swing, including a refurbishment and redecoration of our school buildings.
Our doors will open to the children on 8th September 2025, meaning our staff will have a full week of Inset time to be fully prepared for the opening.
Greenshaw Learning Trust is a highly successful multi academy trust that provides excellent quality, comprehensive and inclusive education through primary schools and secondary schools. Our schools are based in London, Surrey, Berkshire, Gloucestershire and South Gloucestershire, Bristol and Plymouth. We also have three shared service hubs where our central teams can be based out of. We are building a family of like-minded schools, that collaborate to provide mutual support, share their good practice and learn from each other, whilst retaining and developing their own distinctive character. We thrive from collaboration at every level. We encourage a culture of sharing ideas and learning from one another. As a Trust of schools, we are ‘Always Learning’.To get a feel of life at Greenshaw Learning Trust, please download our ‘Why you should work for GLT’ recruitment brochure on our jobs portal.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Main responsibilities:
• Work closely and in confidence with the Headteacher and GLT colleagues to ensure the school meets statutory requirements such as pupil census, pupil electronic transfer of documents and appeals
• Maintain the school’s information management system and produce reports as required
• Ensure all visitors are recorded, issued appropriate badges/lanyards and ensure the appropriate DBS details are passed to finance and admin so that the single central record can be updated in a timely fashion
• Receive and deal appropriately with parents, visitors and contractors
• Provide administrative and printing/copying support to school staff as appropriate
• Deal appropriately with incoming and outgoing mail and incoming telephone calls
• Collect monies online for trips and lunches and record accurately
• Oversee the general administration of school lunches
• Organise the purchase and distribution of school uniform
• Keeping up-to-date financial records on all processes and provide information for audit when required
• Ensure confidentiality at all times, and comply with data protection and GDPR
• Check stationery levels and order as appropriate
• Assist and support the Headteacher during parents’ evenings and open days
• In the absence of any attendance officer, help and support the Headteacher with contacting the appropriate parents and recording any outcomes
• Receive goods in, check orders and ensure the reception area remains a pleasant and safe environment
• Update the school website as required
• Act as a staff coordinator in any emergency situation
• Be a First Aider
What the school offers its staff
What’s in it for you:
• Professional development and career progression
• Generous pension scheme
• Access to Blue Light Card scheme
• Employee Assistance Programme
• Gym Discounts
• Free eye tests
• Cycle to work scheme
• Green car scheme
• Being part of a great team and expanding organisation
Please download the recruitment pack for further information.
Further details about the role
Thank you for your interest in the role of School Administrator at Robinswood Primary School. This is a great time to be joining us as we’re amalgamating with nearby Moat Primary Academy on our site from 1st September 2025, so you’ll be part of this exciting journey.
We’re combining our resources, expertise and facilities to provide even greater educational opportunities for the local community for years to come and, following a collaborative process that invited input from both school communities, we will be renamed Hillside Primary School from 1st September 2025.
Our new amalgamated school will be two form entry with its own pre-school, catering for children aged 2-11, with additional classes in Years 4, 5 and 6 initially.Our well-planned transition is in full swing, including a refurbishment and redecoration of our school buildings.
Our doors will open to the children on 8th September 2025, meaning our staff will have a full week of Inset time to be fully prepared for the opening.
Greenshaw Learning Trust is a highly successful multi academy trust that provides excellent quality, comprehensive and inclusive education through primary schools and secondary schools. Our schools are based in London, Surrey, Berkshire, Gloucestershire and South Gloucestershire, Bristol and Plymouth. We also have three shared service hubs where our central teams can be based out of. We are building a family of like-minded schools, that collaborate to provide mutual support, share their good practice and learn from each other, whilst retaining and developing their own distinctive character. We thrive from collaboration at every level. We encourage a culture of sharing ideas and learning from one another. As a Trust of schools, we are ‘Always Learning’.To get a feel of life at Greenshaw Learning Trust, please download our ‘Why you should work for GLT’ recruitment brochure on our jobs portal.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.