Project Administration Assistant
| Posting date: | 05 August 2025 |
|---|---|
| Salary: | £24,937.00 to £26,598.00 per year |
| Additional salary information: | £24937.00 - £26598.00 a year |
| Hours: | Full time |
| Closing date: | 19 August 2025 |
| Location: | Newcastle upon Tyne, NE15 8NY |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | G9914-25-0202 |
Summary
In this role, you are accountable for Project Delivery: Work in accordance with the NHSBSA Project Management Framework, and both internal and external assurance frameworks as appropriate. Monitoring and Reporting: Assist in maintaining project controls and in producing project reports. Maintain up-to-date data within the project and programme management tool. Administration and Document Management: Assist with project file management using robust version control. Organise and provide secretariat support for key project meetings such as Project and Programme Boards; business case, risk and issue, benefit workshops including meeting set up, capturing outputs and any required follow-up. Circulate meeting packs and documents in advance of meetings. Circulate actions, decisions and minutes post meeting and update project registers. Stakeholder Engagement and Communications: Work with stakeholders to gather updates against agreed actions, risks and issues. Financial Control: Assist with administrative function for programme team, including travel bookings, expense claims and purchase orders. Ensure all expenditure is governed in accordance with NHSBSA Standing Financial Instructions and DHSC / Cabinet Office spend controls. Risk and Issue Management: Assist with and maintain risk and issue logs, escalating as appropriate. Update project registers as required. Quality and Assurance: Assist with the quality review process for project products. Assist with gathering the supporting documentation required for project gateway reviews.