Receptionist & Facilities Administrator
| Posting date: | 28 July 2025 |
|---|---|
| Salary: | £13.00 to £13.50 per hour |
| Hours: | Full time |
| Closing date: | 04 August 2025 |
| Location: | Edinburgh, Edinburgh, EH3 6AA |
| Remote working: | On-site only |
| Company: | Search Consultancy LTD |
| Job type: | Contract |
| Job reference: | Req/668389_1753700121 |
Summary
Receptionist & Facilities Administrator
Central Edinburgh-based | fully office-based role
Week-to-week Temp role | potential for the role to be made permanent
Full-Time | 35 hours per week 9:30am to 5:30pm | Monday to Friday
Pay rate up to £13.50 per hour + holiday pay
IMMEDIATE START!
Search Consultancy are currently working exclusively with a well-known business in Central Edinburgh to recruit for a Receptionist & Facilities Administrator on a week to week temporary basis, with potential for the role to be extended or be made permanent.
The successful candidate will be responsible for providing comprehensive support to the business across Front of House, Meeting Room Management, Facilities Administration & Health & Safety.
Duties involved in this role will include:
- Working on the Front Desk Reception, providing a warm welcome to all staff, visitors & guest
- Issuing staff & visitors badges, ensuring records are accurate and kept up to date.
- Operating the switchboard system, dealing with general enquires, directing calls and passing on messages
- Monitoring the Helpdesk inbox, assigning tasks to relevant team members
- Receiving & passing on deliveries that arrive into the office
- Dealing with both incoming & outgoing mail & courier deliveries - including franking
- Processing meeting room bookings including catering requests
- Inspecting common areas to ensure set-ups are complete, tidy& fit for use
- Clear and Restock meeting rooms where required, including altering furnishings
- Providing AV support to meeting room users
- Preparing refreshments for meetings including teas, coffees and setting up catering
- Keeping the kitchen area tidy & washing dishes
- Reconciling catering bookings, recharging and invoicing
- Assisting with stock ordering and management of office supplies
- Opening/closing the building as required as part of a rota system
- Act as an initial point of contact on H&S issues
In order to be considered for this role, your skills & experience should include:
- Previous demonstrable experience in both Reception work & Administration - both of these are ESSENTIAL
- First-class organisational and time management skills, with the ability to prioritise & complete a busy workload effectively
- Solid IT skills including the use of MS Office
- Excellent communication skills, both written & verbal
- A willingness to get involved & complete all aspects of the role - assisting the wider team when required
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age