Student Records Administrator
| Posting date: | 22 July 2025 |
|---|---|
| Salary: | £24,309 to £26,093 per year |
| Hours: | Full time |
| Closing date: | 17 August 2025 |
| Location: | Northampton, Northamptonshire |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | University of Northampton |
| Job type: | Permanent |
| Job reference: | UN5335 |
Summary
About the Job
Interview Date: 2&3 September 2025
Full Time - Permanent: Part time posts to be considered.
We are seeking detail-oriented and proactive Student Records Administrators to join our newly formed Student Records & Data Management Team. This is a pivotal post in ensuring the accuracy, integrity, and compliance of student data across the academic lifecycle.
As a key member of the team, you will contribute to the delivery of a high-quality service for students, academic staff, and external stakeholders—helping to shape a seamless and supportive student journey.
Key responsibilities:
Maintaining accurate and up-to-date student records in line with university policies and regulatory requirements.
Supporting student lifecycle activities such as enrolment and data returns (e.g. HESA/Data Futures).
Providing clear advice and guidance on student records processes to students and staff.
Producing reports and maintaining electronic student files.
Ensuring data quality and confidentiality standards are consistently met.
Collaborating with colleagues across teams to deliver administrative activities to agreed deadlines ensuring the highest quality student experience.
We want you to be able to carry out your work in a way that best supports UON and our students, but also you as an individual. We understand this may vary between different areas of the university as well as from one person to another. With Smarter Working you can work with increased flexibility, if you would like to, which can facilitate greater freedom and autonomy.
About You
You’ll bring a proactive and collaborative approach to your work, with a focus on delivering excellent service to students and staff. Your ability to manage competing priorities, maintain accuracy, and communicate clearly will be key to your success in this post. We’re looking for someone who can demonstrate:
Proven organisational skills and attention to detail
Ability to manage workloads in a fast-paced, deadline-driven environment
Excellent communication skills and a student-focused approach
Experience working with student records systems or similar databases
A collaborative mindset and commitment to continuous improvement
Essential Qualifications
GCSE or equivalent vocational qualification (e.g. NVQ 3 or equivalent)
Department
The post is located within Academic Registry. Academic Registry is central to the delivery of the University’s strategy. What we do matters to staff throughout the University, to students and their experience at every stage of their higher education journey and to a range of external stakeholders. It is therefore essential that we provide reliable, trusted, expert, consistent, transparent and efficient services.
Academic Registry includes a number of teams supporting student administration. These include Admissions, Academic Quality, Student Records & Data Management, Assessment, Ceremonies and Exams, and Student Casework. Academic Registry works closely with all Faculties and professional services teams across the University.
About Us
At the University of Northampton, we are committed to supporting aspirations, creating opportunities, and delivering meaningful impact. Our people are at the heart of everything we do, and we foster a progressive, inclusive environment where excellence thrives for our students and staff.
Our People
Our staff are our greatest asset. We are dedicated to building an inclusive community that values diversity, promotes wellbeing, and supports personal and professional growth. By developing a first-rate People Strategy, we aim to attract and retain top talent, enhance career progression, and ensure that every colleague feels empowered to achieve their best.
Our Values
Inclusivity: We celebrate diversity and ensure that everyone has the opportunity to excel.
Sustainability: We are committed to becoming a net zero carbon institution, taking collective action for the benefit of society and the environment.
Aspiration: We strive for excellence in all we do, empowering our staff, students, and partners to reach their highest potential.
Trust: We build relationships based on respect, transparency, and shared goals.
Together, we are creating a future where our community, our work, and our impact truly make a difference.
Right to Work
All candidates will be asked to provide proof of eligibility to work in the UK at interview. Due to the requirements laid out by UK Visas and Immigration regarding Right to Work in the UK, the University can only accept applications from individuals who currently have a status allowing them to work in the UK for this position.
Due to this criteria we regret that we are unable to offer sponsorship at this time.
Equality
We welcome applications from individuals from underrepresented groups.
The University of Northampton is committed to providing a vibrant, ethical, and sustainable environment that values equality, diversity, and inclusion. Our commitment ensures an inclusive atmosphere for staff, students, and the public. We manage equality and diversity through key committees and formal policies, extending our responsibility to subsidiary companies and partnerships.
Together @ UON
Our Commitment to Equality and Inclusion
Together @ UON affirms our dedication to creating an environment that celebrates diversity and promotes equality. We aim to foster a space where all can thrive, aligning with our mission to transform lives and inspire change.
Interview Date: 2&3 September 2025
Full Time - Permanent: Part time posts to be considered.
We are seeking detail-oriented and proactive Student Records Administrators to join our newly formed Student Records & Data Management Team. This is a pivotal post in ensuring the accuracy, integrity, and compliance of student data across the academic lifecycle.
As a key member of the team, you will contribute to the delivery of a high-quality service for students, academic staff, and external stakeholders—helping to shape a seamless and supportive student journey.
Key responsibilities:
Maintaining accurate and up-to-date student records in line with university policies and regulatory requirements.
Supporting student lifecycle activities such as enrolment and data returns (e.g. HESA/Data Futures).
Providing clear advice and guidance on student records processes to students and staff.
Producing reports and maintaining electronic student files.
Ensuring data quality and confidentiality standards are consistently met.
Collaborating with colleagues across teams to deliver administrative activities to agreed deadlines ensuring the highest quality student experience.
We want you to be able to carry out your work in a way that best supports UON and our students, but also you as an individual. We understand this may vary between different areas of the university as well as from one person to another. With Smarter Working you can work with increased flexibility, if you would like to, which can facilitate greater freedom and autonomy.
About You
You’ll bring a proactive and collaborative approach to your work, with a focus on delivering excellent service to students and staff. Your ability to manage competing priorities, maintain accuracy, and communicate clearly will be key to your success in this post. We’re looking for someone who can demonstrate:
Proven organisational skills and attention to detail
Ability to manage workloads in a fast-paced, deadline-driven environment
Excellent communication skills and a student-focused approach
Experience working with student records systems or similar databases
A collaborative mindset and commitment to continuous improvement
Essential Qualifications
GCSE or equivalent vocational qualification (e.g. NVQ 3 or equivalent)
Department
The post is located within Academic Registry. Academic Registry is central to the delivery of the University’s strategy. What we do matters to staff throughout the University, to students and their experience at every stage of their higher education journey and to a range of external stakeholders. It is therefore essential that we provide reliable, trusted, expert, consistent, transparent and efficient services.
Academic Registry includes a number of teams supporting student administration. These include Admissions, Academic Quality, Student Records & Data Management, Assessment, Ceremonies and Exams, and Student Casework. Academic Registry works closely with all Faculties and professional services teams across the University.
About Us
At the University of Northampton, we are committed to supporting aspirations, creating opportunities, and delivering meaningful impact. Our people are at the heart of everything we do, and we foster a progressive, inclusive environment where excellence thrives for our students and staff.
Our People
Our staff are our greatest asset. We are dedicated to building an inclusive community that values diversity, promotes wellbeing, and supports personal and professional growth. By developing a first-rate People Strategy, we aim to attract and retain top talent, enhance career progression, and ensure that every colleague feels empowered to achieve their best.
Our Values
Inclusivity: We celebrate diversity and ensure that everyone has the opportunity to excel.
Sustainability: We are committed to becoming a net zero carbon institution, taking collective action for the benefit of society and the environment.
Aspiration: We strive for excellence in all we do, empowering our staff, students, and partners to reach their highest potential.
Trust: We build relationships based on respect, transparency, and shared goals.
Together, we are creating a future where our community, our work, and our impact truly make a difference.
Right to Work
All candidates will be asked to provide proof of eligibility to work in the UK at interview. Due to the requirements laid out by UK Visas and Immigration regarding Right to Work in the UK, the University can only accept applications from individuals who currently have a status allowing them to work in the UK for this position.
Due to this criteria we regret that we are unable to offer sponsorship at this time.
Equality
We welcome applications from individuals from underrepresented groups.
The University of Northampton is committed to providing a vibrant, ethical, and sustainable environment that values equality, diversity, and inclusion. Our commitment ensures an inclusive atmosphere for staff, students, and the public. We manage equality and diversity through key committees and formal policies, extending our responsibility to subsidiary companies and partnerships.
Together @ UON
Our Commitment to Equality and Inclusion
Together @ UON affirms our dedication to creating an environment that celebrates diversity and promotes equality. We aim to foster a space where all can thrive, aligning with our mission to transform lives and inspire change.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.